Job Search Results for executive assistant

-Provide executive-level administrative tasking by conducting research, preparing statistical reports, managing taskers, and handling information requests.-Prepare correspondence, reports,... More memorandums, and emails for distribution across the organization.-Assist with travel vouchers.-Arrange conference calls and schedule meetings.-Compose calendars, schedules, and itineraries.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Assistant Property Manager for a property management client in Del Mar, CA. This is a contracted, fully onsite role working Monday through Friday from 8:00 AM to 5:00 PM.... More The position will begin as a two-month contract, with potential to extend based on business needs.This role provides day-to-day administrative, accounting, and coordination support to the Asset Management and Property Management teams. The Assistant Property Manager serves as a primary liaison between tenants, vendors, accounting, and internal teams. The role supports property operations without owning tenant decisions and reports directly to the Property Manager. This position is intended as temporary coverage during a period of increased workload and internal transitions and is heavily focused on administrative and coordination responsibilities.Additional Responsibilities Include: - Serve as the first point of contact for tenants, vendors, and visitors- Provide front desk and phone coverage- Process invoices, review aging reports, and assist with receivables follow-up- Generate and run reports in Yardi- Support month-end close, accruals, variance reports, and budget tracking- Maintain tenant files, rent rolls, stacking plans, and contact lists- Coordinate vendor access, contracts, purchase orders, and follow-ups- Track tenant work orders and coordinate with engineering, security, and janitorial teams- Assist with tenant communications, move-ins, signage, and on-site walk-throughs- Conduct weekly property walks and document issuesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an Administrative Assistant to support a client supporting the Missile Defense Agency. Job Responsibilities: ? Onboard new hires, assign seating, facilitate transfers of support and... More coordinate departures. ? Enter and update information in databases and maintain accurate records (Email distros, Security Groups, SharePoint Access) ? Take charge on team awards, track and document ensuring accurate records for recognition programs and reporting purposes. ? Independently assist the Directors/leadership in preparing agendas, presentations, correspondence, taking notes of meetings, and tracking items to support decision making and execution ? Schedule and manage calendars, coordinate high level meetings for leadership as needed. ? Maintain continuous internal communications among the admin team regarding assistance and coverage needs, and other need-to-know information. ? Support various departments by coordinating tasks, relaying messages, and facilitating communication between teams ? Provide general administrative support to the executive assistants as needed This position will be onsite in Colorado Springs, CO or Huntsville, AL and will pay between $26-$35/hr depending on years of experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an Assistant Project Manager to support large, on-site construction projects in the Nashville, Tennessee area. This role will be focused on major ground-up and large-scale projects,... More typically ranging from $80M to $150M+ in value, and will be based full-time on the job site.The anchor projects in the Nashville market are outpatient healthcare facilities, including surgery centers, outpatient clinics, and medical office buildings, which are a major growth focus due to Nashville?s strong and expanding healthcare industry. In addition to healthcare, the team will also support large commercial, office, industrial, and other technically complex projects.The first several years of this role will be dedicated to establishing and expanding the organization?s presence in the Nashville area. This position offers hands-on exposure to high-profile projects and is ideal for an Assistant Project Manager looking to grow on large, complex builds while working closely with Project Managers and site leadership.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Front Desk & Office Support?Serve as first point of contact for visitors; maintain a welcoming, professional environment?Answer and route phone calls and general inquiries?Maintain a clean,... More organized, and presentable front office areaAdministrative Support?Provide basic calendar and scheduling support for assigned staff?Coordinate meetings (scheduling, room reservations, logistics)?Assist with meeting materials preparation?Perform data entry, filing, and general administrative tasks?Assist with invoice processing and general payment supportOperational Support?Assist with coordination of office activities or small events?Provide coverage support for other administrative team members as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Administrative Assistant will provide day-to-day administrative support to the Head of the PMO within a large financial institution. This role is highly execution-focused and centered on core... More administrative responsibilities that keep the PMO operating smoothly. The successful candidate will manage onboarding and offboarding logistics, coordinate access and equipment requests, support internal events, and ensure a consistent, professional standard across PMO materials and presentations. This is a hands-on admin role requiring strong organization, attention to detail, and the ability to work comfortably in a structured corporate environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an Assistant Project Manager to support large, on-site construction projects in the Nashville, Tennessee area. This role will be focused on major ground-up and large-scale projects,... More typically ranging from $80M to $150M+ in value, and will be based full-time on the job site.The anchor projects in the Nashville market are outpatient healthcare facilities, including surgery centers, outpatient clinics, and medical office buildings, which are a major growth focus due to Nashville?s strong and expanding healthcare industry. In addition to healthcare, the team will also support large commercial, office, industrial, and other technically complex projects.The first several years of this role will be dedicated to establishing and expanding the organization?s presence in the Nashville area. This position offers hands-on exposure to high-profile projects and is ideal for an Assistant Project Manager looking to grow on large, complex builds while working closely with Project Managers and site leadership.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is looking for an Assistant Director of Revenue Cycle. This individual will oversee the Capitation Manager, Government Program Manager, and Commercial Manager. The Assistant Director... More manages the daily operations of the hospital?s business office. This role ensures timely and accurate billing, collections, and other financial processes. It involves developing and implementing policies that align with the organization?s mission, vision, and values, while enhancing the patient financial experience. The Assistant Director leads the team to maintain compliance and meet productivity and quality standards, facilitates process improvements, and fosters staff development.Key Responsibilities:? Direct and recommend policies for hospital patient financial services operations.? Oversee billing, collections, cash posting, and accounts receivable management, addressing inefficiencies.? Monitor work queues to ensure timely account follow-up, prioritize tasks, and identify issues.? Review aged and high-balance accounts, providing guidance on resolving difficult cases.? Track staff productivity and performance, comparing results to goals and suggesting improvements.? Develop, coach, and manage managers, fostering a team-oriented environment.? Coordinate with other departments to ensure accurate billing and collections.? Analyze data and prepare monthly reports on collections performance, payer reimbursement, and more.? Address and resolve complaints, concerns, and suggestions.? Serve as a liaison to internal departments, third-party agencies, and payers.? Identify improvement opportunities and contribute to system modifications.? Build and maintain relationships with business partners supporting office functions.? Drive continuous improvement through strategic vendor partnerships.? Evaluate vendors and technological solutions, assist in creating RFPs, and facilitate implementation.? Monitor the performance of outside agencies, including conducting onsite visits.? Assist in developing the annual budget for Capitation, Commercial, and Government Program departments.? Monitor expenditures to ensure efficient resource use and budget adherence.? Ensure compliance with regulations and standards from governmental/regulatory agencies and third-party payers.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

?Support multiple construction and renovation projects across two towers?Coordinate with third-party project managers and construction teams?Handle construction administration tasks including... More scheduling and reporting?Process and track monthly invoices?Work with accounting to process capital job codes and capital draws?Support tenant build-out projects?Attend onsite meetings as needed; otherwise work in a hybrid capacityWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

-The top investor-owned energy company in the US provides a wide range of energy-related products and services to its variety of customers which include renters, residential owners, small and medium... More sized businesses, commercial, industrial, community affairs, and more. Operating as one of the world's largest energy delivery systems across clean energy, electric, gas and steam services. Looking for an Assistant Program Manager to join the Substation Operations & Planning team and ensure monitoring of all compliance related capital project work involving substation facilities and equipment. The Assistant Project Manager supports project planning, scheduling, reporting, and coordination activities to ensure accurate data management, effective communication, and successful execution of construction and outage-related projects. This role will maintain accurate project data across systems; manage sequencing, records, and outage reconciliation. Prepare and distribute project reports, dashboards, schedules, and outage updates. Support Project Managers through meeting participation, documentation, action-item tracking, and scheduling coordination. Manage project setup, phases, timelines, work orders, system administration, and close out activities. Support financial controls, ensure PMO compliance, respond to inquiries, and recommend process improvements. This role works closely with Project Managers, Schedulers, and cross-functional stakeholders to maintain schedules, track outages, and support project controls across multiple systems.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less