Job Search Results for executive assistant

A client of Insight Global is seeking an IT Administrative Coordinator to support a dynamic Facilities and Business Operations IT organization. This individual will provide administrative,... More operational, and project coordination support to ensure the efficient execution of departmental initiatives and business processes.The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. Responsibilities include coordinating day-to-day administrative activities, assisting with project tracking and execution, monitoring budgets and expenditures, analyzing operational data, and developing reports and presentations for leadership. This person will serve as a key resource to support strategic initiatives and ensure accurate documentation, reporting, and communication across teams.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client in Hayward, CA is seeking an Assistant Project Manager to work alongside a Senior Project Manager to manager Modernization and New Installation Elevator/Escalator Projects throughout the... More entire bay area. You will go into the Hayward office/travel throughout the bay area to visit sites. You will eventually be the main PM over either Mod or New Install for this company?s clients throughout the bay area. We are looking for someone who has experience in a Junior PM/Assistant PM or Project Engineer role who is organized, detail oriented and has excellent interpersonal skills.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Overview: We?re looking for an energetic, resourceful, and proactive Facilities & Operations Coordinator to be the heartbeat of our office environment. This role is perfect for someone who thrives in... More a fast-paced corporate setting, knows how to ?read the room,? and can seamlessly balance supporting executives with keeping the facility humming.Key Responsibilities:?Serve as the main point of contact for all things related to the office and facilities?Coordinate and maintain meeting spaces, ensure conference rooms are equipped and ready, and manage room booking systems?Support internal events from planning to execution?think logistics, vendor coordination, and setup?Be a friendly face and go-to problem solver for day-to-day IT assistance and basic troubleshooting?Create, implement, and refine processes to optimize the workplace experience?Partner with internal stakeholders to ensure the office environment supports productivity and collaboration?Maintain inventory of office and facilities supplies?Manage vendor relationships for facility-related services?Provide onsite support to visiting executives and teams?white glove service with a smile?Identify and escalate issues appropriately, always staying calm under pressureWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Senior Project Manager is responsible for the overall leadership, planning, execution, and financial performance of large-scale and complex mechanical construction projects, including HVAC,... More plumbing, piping, process piping, industrial, and design-build projects as applicable. This role provides strategic oversight from preconstruction through project closeout, ensuring projects are delivered safely, on schedule, within budget, and to the highest quality standards.The Senior Project Manager serves as a trusted advisor to clients, mentors project management staff, drives operational excellence, and collaborates closely with executive leadership, field operations, estimating, and business development teams to support company growth and profitability.Project Leadership & Execution? Lead the planning, coordination, and execution of complex mechanical construction projects and/or multiple concurrent projects.? Develop and implement comprehensive project execution strategies aligned with company objectives.? Establish project controls, schedules, staffing plans, procurement strategies, and risk mitigation plans.? Provide leadership and direction to project teams, including Project Managers, Assistant Project Managers, Project Engineers, and field leadership.? Ensure effective coordination between internal departments, subcontractors, vendors, owners, architects, engineers, and general contractors.Financial Management? Assume full responsibility for project profitability, cash flow, forecasting, and financial performance.? Develop and manage project budgets, labor productivity targets, cost forecasts, and financial reporting.? Review and approve project cost reports, billings, change orders, and procurement commitments.? Identify financial risks and implement corrective actions to protect margins and contractual entitlements.Contract Administration & Risk Management? Review and negotiate prime contracts, subcontracts, purchase agreements, and project-specific terms and conditions.? Lead project risk assessments and proactively manage contractual, operational, schedule, and financial risks.? Oversee management of RFIs, submittals, notices, change orders, and project documentation.? Ensure compliance with company policies, contractual requirements, and applicable codes and regulations.Client Relations & Business Development? Serve as the primary executive-level point of contact for owners, general contractors, engineers, and key stakeholders.? Build and maintain long-term client relationships that promote repeat business and strategic partnerships.? Support business development efforts through client engagement, project pursuits, presentations, and preconstruction activities.? Participate in project interviews, proposal development, and contract negotiations as needed.Procurement & Resource Management? Lead procurement strategy and major buyout activities for equipment, materials, and subcontracted work.? Review and approve key vendor and subcontractor selections and agreements.? Collaborate with operations leadership to optimize labor, equipment, and resource allocation across projects.? Support workforce planning and staffing strategies to ensure successful project execution.Field Operations Support? Partner with Superintendents and field leadership to drive project performance, productivity, and accountability.? Resolve complex constructability, scheduling, and coordination challenges.? Facilitate project planning sessions and ensure alignment between field and office teams.? Support implementation of lean construction practices and continuous improvement initiatives.Change Management & Resolution? Lead the identification, pricing, negotiation, and resolution of complex change orders.? Ensure timely documentation and recovery of all project impacts related to scope changes, delays, disruptions, and unforeseen conditions.? Support dispute avoidance and resolution efforts while protecting company interests.Quality & Safety Leadership? Champion a culture of safety, quality, and accountability throughout all assigned projects.? Ensure compliance with company safety programs, site-specific requirements, and regulatory standards.? Participate in incident investigations and corrective action planning as necessary.? Oversee project quality assurance and quality control programs to ensure successful turnover and client satisfaction.Team Development & Mentorship? Mentor and develop Project Managers, Assistant Project Managers, Project Engineers, and emerging leaders.? Provide coaching, performance feedback, and professional development support.? Promote best practices in project management, financial management, documentation, and client service.? Contribute to succession planning and organizational development initiatives.Project Closeout & Continuous Improvement? Ensure successful project turnover, commissioning support, training, warranty management, and final financial reconciliation.? Lead project reviews and lessons-learned sessions to improve future project performance.? Identify opportunities for process improvement and operational efficiencies across the organizationWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job Description: An Assistant Project Manager (APM) obtains, evaluates, coordinates and distributes the information and authorizations necessary to construct projects on time, within budget and to... More the quality specified. The APM is responsible to protect and promote the interest of both the business and client in all matters as well as demonstrate the personal characteristics of a leader. Responsibilities?Maintain adherence to HITT?s standards of safety?Ensure that required documentation is filed?Assist in creating and managing project budget for all assigned projects?Develop pre-construction RFP package?Assist in conducting project meetings, setting milestones and formulating monthly owner report?Establish job processes (RFIs, submittals, and pay applications) including approving pay applications and negotiating subcontract change orders?Update project schedule; ensure project quality control and establish overall project logistics?Assist in managing the closeout process?Collaborate with the project superintendent and site operations team throughout the life of the projectQualifications?High school diploma required, four-year degree from an accredited university with a concentration in construction, engineering, or business is strongly preferred?In lieu of a degree, additional work experience is acceptable?2-5 years? experience in commercial construction, including experience with a commercial general contractor?Previous experience on commercial job sites strongly preferred?Passion for construction and our industry; ability to recognize and seek quality?Ability to master sector/project-specific software systems including but not limited to: Microsoft Office suite (ex. Project, Excel, Word, Outlook, PowerPoint, etc.), ProCore, Adobe, BlueBeam, JD EdwardsThis position reports to/is sponsored by an Operations team member (a senior project manager or above). The superintendent gives task-related and/or day-to-day direction to assistant superintendents, project engineers, Site Workforce team members, vendors, and subcontractors. Superintendents are expected to work from the project jobsite daily. RESPONSIBILITIESSUBCONTRACTOR MANAGERMENT / CLIENT RELATIONSHIPS?Proactively reviews and confirms work is being installed according to the project scope at the trade level and meets applicable codes?Strategically schedules and coordinates subcontractors, vendors, and site trades to achieve schedule efficiencies while in compliance with contract documentsCLOSEOUT?Proactively completes the punchlist and ensures completion before starting the next projectQUALITY CONTROL?Recognizes the highest quality standards of individual trades at the most-detailed level; promotes and implements quality methods and materials; consistently adds content to develop the quality control planWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

My client based out of Northern Virginia is seeking an Assistant Project Manager to join their team. They will be assigned to a mission critical interior fit-out project where they will oversee MEP... More and structural upgrades to a data center. Their daily responsibilities will be balancing their site work with their office work - walking the jobsite/meeting with the subcontractors, attending meetings, helping to submit change forms and edits to the schedule/budget.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Lead end-to-end project execution, including budgeting, scheduling, labor forecasting, and overall delivery performanceSupport and contribute to estimating and proposal development across plumbing,... More piping, and sheet metal scopesBuild and maintain strong client relationships with owners, contractors, and key stakeholdersIdentify and pursue new business opportunities while contributing to proposal presentationsCollaborate with field teams to ensure effective labor management, safety compliance, and project coordinationPerform and support safety audits and proactively plan for safe job site executionProvide mentorship and leadership to Project Managers and Assistant Project ManagersEnsure projects meet or exceed targeted financial margins and operational goalsApply technical expertise in mechanical systems and building standards to support project successWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Product Owner (traditional Product Manager-level responsibilities) for a Big 5 banking client. This 12-contract role focuses on setting product vision, determining KPIs... More and building the roadmap for a digital banking product, ensuring successful partner and technology integration. You will oversee the end-to-end delivery of a customer sales/onboarding journey:? Own the vision, roadmap, delivery and lifecycle of an AI assistant product for frontline users? Translate business priorities into clear product requirements, user stories, and acceptance criteria? Prioritize and manage the product backlog, balancing strategic and tactical needs? Partner daily with engineering, data science, design, and analytics teams to deliver value? Drive stakeholder alignment, product adoption, and usage across the organization? Monitor product performance, remove blockers, and continuously improve customer experience? Ensure solutions are desirable, viable, scalable, and responsibly built? Lead delivery teams on roadmaps, leading agile pods through ceremonies and sprints (backlog refinement, sprint planning and execution).We may use artificial intelligence tools to assist with the screening, assessment, or selection of potential applicants for this position.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is partnering to find preconstruction talent for one of the fastest growing general contractors in the nation. The Preconstruction Manager is responsible for leading and managing... More multiple projects working with a team of preconstruction managers, and shared team resources to deliver exceptional deliverables to our clients. In his/her duty they will be responsible for the day-to-day execution to provide preconstruction services from initial program design phase until final construction documents are complete for assigned projects. This may include feasibility studies, budget estimates from conceptual design to final bidding, comparative studies, value engineering and presentation of the same to both internal and external clients. This position directly will work closely with senior preconstruction managers, assistant managers and project engineersThe Preconstruction Managers will lead multiple project teams in all aspects of bid and budget deliverablesPrepare and analyze pricing proposals to include current market and regional conditions, historical data, material escalation, internal estimate and subcontractor input in order to provide complete and accurate estimates to our clientsSuccessfully manage the design and preconstruction phase with all stakeholders including owners, design team, consultants and operations to move the project into the construction phasePresentation and interviews with clients, including strategic preparationFully understand all building systems and opportunities to control or reduce costsUnderstand construction drawings and specifications and identify missing elements to provide complete proposalsUnderstand project scheduling (P6), phasing and logistical planning of projectsExcellent written and verbal communication skillsUnderstand geotechnical reportsUnderstand Building Code and LEED RequirementsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a Project Manager to lead construction projects from initiation through closeout, ensuring delivery on time, within budget, and to defined quality standards. This role serves as the... More primary point of contact for clients and internal teams, providing leadership, coordination, and oversight across all phases of the project lifecycle.Key Responsibilities:Manage project budgets, schedules, and overall executionLead project meetings, set milestones, and provide regular status reports to stakeholdersOversee project processes including RFIs, submittals, pay applications, and change ordersEnsure compliance with safety standards and documentation requirementsCoordinate closely with superintendents and site operations teamsSupervise support staff, including assistant project managers and administrative rolesSupport pre-construction efforts, including RFP developmentMaintain strong client relationships and identify opportunities to support their needsDrive project quality control and manage the closeout processWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less