Job Search Results for executive assistant

The Assistant Project Manager (APM) is responsible for assisting in the project management of construction projects across a mix of customers for which Pike Telecom and Renewables, LLC serves. APM's... More are responsible for establishing and maintaining positive relationships with customers while ensuring field operations are supplied with pertinent contractual information necessary to perform all work per specifications in a safe, cost effective, and timely manner. The APM is expected to develop advanced skills and to have the ability to work independently.Salary 65-75KWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Assistant Facilities Manager supports the Facilities Manager in overseeing day-to-day operations across a building, campus, or portfolio. This role ensures the facility is well-maintained,... More operationally efficient, and aligned with client expectations. Responsibilities include vendor management, maintenance oversight, financial tracking, and ensuring compliance with safety, regulatory, and operational standards. The position also focuses heavily on tenant satisfaction, proactive issue resolution, and supporting long-term facility planning.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Assistant Maintenance Manager supports maintenance operations, within one of the world?s largest distribution center networks. This role partners closely with technicians, site leadership, and... More clients to ensure equipment reliability, safety compliance, and continuous operational improvement.The AMM plays a hands-on leadership role by prioritizing work orders, leading shift handoffs and briefings, conducting facility inspections, and supporting preventive and corrective maintenance programs. High performers gain strong visibility and clear advancement paths into Senior Maintenance Manager and regional leadership roles.This is an on call 24/7 based role aligned with technician schedules and supports a highly automated, fast-paced distribution environment.Compensation: $110k per year and 10% bonus. Benefit packages for this role include: comprehensive medical, dental, and vision coverage, 401(k) with immediate vesting, generous PTO and holidays, and paid parental leave and wellness programs.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is seeking a Assistant Accounting Manager to work hybrid onsite in Lebanon, OH for a direct hire opportunity. This position supports the accounting group located in our Cincinnati Area... More Office. This includes process improvement, staff management and assistance in the accurate development of financial statements. This position is responsible for monitoring and maintaining controls on Inventory, Fixed Assets, Leases, Accounts Payable. Accurate reporting and finalization of monthly Profit and Loss and Balance Sheet statements. The position will provide leadership to and work cooperatively with members from all departments in the organization, and with internal affiliate companies and external organizations-Responsible for maintaining accurate inventory records, ensures proper valuation, perform physical inventory, and partners with Operations to resolve discrepancies. -Manages the fixed asset subledger, including capitalization, depreciation, CIP tracking, and retirements. Ensure compliance with capitalization policies and prepare monthly roll forwards and reconciliations. -Maintains the lease portfolio with lease software and records ROU asset and lease liability activity in compliance with ASC 842. Processes monthly lease entries, handles modifications, and performs reconciliations and disclosures. -Oversee daily AP operations, including invoice processing, 3-way match, vendor management, and payment run. -Ensures accuracy, timeliness, and compliance with tax and internal control requirements. -Oversee payroll processing to ensure accurate and timely compensation, proper tax withholding, and compliance with federal, state, and local regulations. -Reviews payroll reports, reconciles payroll[1]related accounts, and collaborates with HR to resolve discrepancies. 6. Prepares and reviews journal entries, account reconciliations, and flux analyses to support timely and accurate financial reporting. -Leads assigned close activities and collaborated with cross-functional teams to ensure completeness and accuracy. -Identifies opportunities to streamline workflows, automate reporting, and enhance ERP/close-system usage. Develops and maintains SOPs to strengthen accounting accuracy and efficiency. -Support and mentor staff while coordinating with Operations, Procurement, and other teams to resolve issues. Communicates risks, provides guidance, and improves cross-functional processes. -Assist in the preparation and completion of our annual financial and J-Sox audits and internal audit as required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

My client is looking for an assistant project manager to join their team in Bethesda Maryland. This APM will be assigned to a project for a large client who is building new warehouses throughout the... More East coast, the current one in Concord, North Carolina. Their day to day responsibilities will include meetings with client and subcontractors, helping process change forms, and dealing with issues that come up throughout the project.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking to add an Assistant Project Manager with a focus in electrical construction projects to their team in the Kansas City, MO area. The Assistant Project Manager... More will learn how to provide overall management of electrical and/or specialty systems construction projects, assist with boversight of field staff and daily reporting. Additional responsibilities include: Plan, coordinate, schedule, and manage electrical construction projects. Ensure projects are completed safely, profitably, timely, of a high quality, and according to contract terms.Manage all aspects of project documentation i.e., submittals, RFIs, Addendums, Proposal Requests, Change Orders, Meeting Minutes, etc.Review and provide comments on client contracts for reviewEnsure project drawings and specifications are kept current.Review and submit project submittals that are accurate and timely, including subcontractors.Review, estimate, prepare and issue Change Orders for all work above and beyond contracted scope of work.Plan, prepare, and/or lead a variety of client, internal, and subcontractor meetings.Lead project specific safety plans when needed.Contribute to the estimating and preconstruction phases of potential projects.Responsible for forecasting, budget creation, productivity tracking and daily reporting.Create and track job specific cost codes and labor schedules.Analyze materials, equipment, and practices utilized in projects and provide recommendations for improvement.Manage all financial aspects of the project including change orders, billings, documentation, control logs, etc.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

**Job Description -** Seeking an Assistant Project Manager or Project Manager to support high-profile Biotech/Biopharm and Semiconductor projects across the Northeast. Work includes both ground-up... More construction and complex renovation environments with heavy exposure to FDA-regulated process systems (not traditional HVAC).### **Responsibilities**- Support project managers on day-to-day operations- Coordinate submittals, RFIs, and documentation- Assist in developing and managing schedules- Collaborate with field teams and subcontractors- Help ensure compliance with FDA and industry standards- Participate in onsite or periodic travel assignments as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

One of our large Facilities Management clients is seeking an Assistant Construction Project Manager to join their growing team onsite on their Life Sciences client in La Jolla, CA. We are seeking a... More Project Manager to support our Owner's Representative team on commercial construction projects with emphasis on life sciences and technology tenant improvements. This role is ideal for a construction professional ready to advance their career by working alongside senior project managers on complex projects while independently managing smaller assignments. You will gain valuable experience representing client interests across all phases of construction delivery.Key ResponsibilitiesProject Support & Coordination Assist Senior Project Managers in overseeing construction projects from design, preconstruction and construction through closeout. Coordinate day-to-day project activities including contractor communications, submittal reviews, RFI responses, and meeting coordination. Maintain project documentation, schedules, and budget tracking systems to ensure accurate, up-to-date project information.Independent Project Management Lead smaller tenant improvement projects independently, managing all aspects from kickoff through occupancy. Serve as the primary owner's representative on projects ranging from office buildouts to laboratory renovations, demonstrating your ability to handle increasing responsibility and complexity.Site Presence & Quality Control Conduct regular site walks to monitor construction progress, verify work quality, and ensure compliance with plans and specifications. Document site conditions through photographs and field reports. Identify potential issues early and escalate to senior team members when necessary. Track punch list items and coordinate final inspections.Budget & Schedule Tracking Monitor project expenditures against approved budgets, tracking costs and flagging potential overruns. Assist with change order processing, ensuring proper documentation and client approval. Update and maintain project schedules, identifying delays and working with contractors to develop recovery plans.Technical Review & Coordination Review contractor submittals, shop drawings, and product data for conformance with specifications. Process RFIs efficiently, coordinating responses with design teams. Assist with coordination of MEP systems, particularly specialized requirements common in life sciences and technology environments such as laboratory HVAC, cleanrooms, and data infrastructure.Meeting Facilitation & Communication Lead or co-facilitate weekly project meetings with contractors, designers, and subcontractors. Prepare meeting agendas, document minutes, and track action items to completion. Communicate project status updates to clients and internal stakeholders. Develop reports summarizing project progress, issues, and upcoming milestones.Contract & Compliance Administration Assist with contract administration including reviewing contractor payment applications, verifying lien releases, and maintaining compliance documentation. Ensure projects meet building code requirements and obtain necessary permits and approvals. Support closeout activities including warranty documentation and as-built drawing compilation.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Assistant Branch Operations Manager for a client in Denver, Colorado within the Banking Industry. This will be a full time role working onsite Monday - Friday; no... More weekend work.Responsibilities Include:--Assists Operations, including making sure bank policy and procedures are followed.May perform personal banking duties including advising customers of all bank services, opening new accounts, and teller functions. -Assists with supervising employees to meet branch goals including obtaining fee include and meeting budget. This is accomplished by assigning work, taking actions to ensure quality work for customers, scheduling, conducting performance reviews, recommending salary actions, and providing training for staff. -Promotes bank services. -Participates in various professional and personal activities within the community. -Performs customer service related duties such as answering telephone inquiries, closing accounts, ordering checks and ensuring appropriate levels of customer service.-Assists with compliance of branch with bank policies and guidelines. -Review reports, audit board and NSFs. -Assist with budget preparation.-Performs any other duties/projects as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job DescriptionPosition SummaryInsight Global is seeking an Assistant Property Manager who will be supporting the Property Manager with the day-to-day operations and financial management of our... More client's retail shopping center portfolio. This role plays a key part in maintaining strong tenant and vendor relationships, coordinating maintenance activities, supporting financial and administrative functions, and ensuring properties are operated efficiently, professionally, and in alignment with our clients standards.Day 2 Day? Assist the Property Manager with daily operations of 5 retail shopping centers, fostering positive working relationships with tenants, vendors, and internal team members.? Coordinate, track, and follow up on maintenance and service requests; work closely with maintenance engineers to prioritize and dispatch work orders and ensure timely completion.? Assist with the solicitation, evaluation, and preparation of vendor bids, contracts, and service agreements.? Support rent collection efforts, including monitoring delinquencies, preparing late notices, and following up with tenants as needed.? Track, code, and process vendor invoices through property management and accounts payable software.? Conduct routine property inspections, document deficiencies, recommend corrective actions, and assist with implementation of solutions.? Track service contracts and certificates of insurance for vendors and tenants; manage tenant COI collection and compliance.? Coordinate tenant move-ins and move-outs, including tracking construction documents, permits, welcome letters, certificates of insurance, and processing tenant improvement reimbursements.? Assist with the preparation, monitoring, and implementation of annual operating budgets; support long-term financial planning and capital planning initiatives.? Provide administrative and accounting support related to property management functions as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less