Job Search Results for executive assistant

Thieneman Construction is seeking a passionate, people-focused Human Resources Manager to help shape the future of our growing organization. In this pivotal role, the HR Manager will lead key HR... More functions while building processes that support a thriving, high-performance culture rooted in teamwork, innovation, and integrity. As we continue to grow and expand, we offer tremendous opportunities for personal and professional development. You?ll be part of a forward-thinking leadership team, empowered to bring fresh ideas to the table, take initiative, and grow with us. We want our HR Manager to be energized by the idea of being a builder?of people, culture, and best-in-class HR practices. The HR Manager will play a central role in supporting and strengthening the company?s day-to-day HR functions while contributing to strategic initiatives that support our employees and leaders. This role will focus across multiple domains, including compliance, benefits administration, policy development and administration, talent acquisition, compensation research, performance processes, and HR systems management. Working directly with the Director of HR, this individual will be responsible for ensuring HR operations align with organizational goals, maintain legal compliance, and support a strong employee experience. The HR Manager will also serve as a trusted partner to employees and supervisors, helping to ensure clarity, consistency, and care in every aspect of the employee?s experience. This role requires both a strategic mindset and a hands-on, detail-oriented approach to HR administration.The HR Manager will help implement HR best practices, improve processes and build scalable systems as we grow. The ideal candidate is proactive, detail-oriented, and collaborative?someone who can roll up their sleeves to get things done while contributing to the bigger picture. They will be instrumental in advancing our HR infrastructure, improving systems and policies, and delivering an exceptional employee experience across all levels of the organization. This is an ideal opportunity for a hands-on HR professional who thrives in a fast-paced environment, loves building from the ground up, and is excited to be part of a company where HR is valued as a strategic partner. Key Responsibilities: ?Ensure compliance with all federal, state, and local employment laws and regulations.?Develop, update, and maintain HR policies, procedures, and the employee handbook in alignment with legal requirements and company values.?Oversee the administration of employee benefits programs, including annual open enrollment, employee education, and vendor coordination.?Conduct compensation and benefits research and make recommendations to ensure market competitiveness and internal equity.?Manage end-to-end recruitment efforts using platforms like LinkedIn, Indeed, and industry-specific boards to source and screen candidates.?Maintain and optimize HR management systems (HRIS, ATS), ensuring accuracy, functionality, and user adoption.?Conduct internal audits and oversee documentation for regulatory or internal compliance purposes (I-9s, EEO, FMLA, etc.).?Support onboarding, offboarding, and employee lifecycle processes to ensure a seamless and professional experience.?Collaborate with the HR Director on employee relations, investigations, and coaching initiatives.?Create and maintain HR dashboards, reports, and data tracking systems for decision-making and metrics.?Identify areas to streamline, standardize, or improve HR processesGoals and Deliverables: ?Conduct a full audit of existing HR policies, practices, and systems for compliance and efficiency.?Revise and roll out an updated Employee Handbook with input from legal counsel and leadership.?Streamline benefits administration processes and improve employee understanding and utilization.?Launch and manage a modernized job posting and recruitment workflow, decreasing time-to-hire.?Research and benchmark compensation and benefits against industry standards, and present at least two recommendations for improvement.?Assist in implementing a new performance review process or support updates to existing systems.?Create templated HR reports and KPIs to support strategic HR planning.?Serve as a go-to subject matter expert for HR systems, compliance questions, and best practices.Required Qualifications: ?Bachelor?s degree in Human Resources, Business Administration, or related field.?5+ years of progressive HR experience, with focus in compliance, benefits, and recruitment.?Working knowledge of employment laws (FMLA, ADA, FLSA, EEO, etc.) and HR best practices.?Proficiency in using HR software systems (e.g., Paycom, ADP, BambooHR, etc.) and recruitment platforms.?PHR or SHRM-CP certification preferred Essential Skills and Competencies: ?Solid understanding of federal and state employment law and compliance processes.?Experience in managing or supporting employee benefits programs and vendor relationships.?Ability to conduct market-based compensation research using tools like Salary.com, Payfactors, or benchmarking surveys.?Proficiency in applicant tracking systems (ATS), HRIS platforms, talent sites, and data reporting tools.?Ability to draft, update, and interpret HR policies and procedures.?Skilled in creating organized documentation and maintaining accurate employee records.Responsibilities and performance expectations: The HR Generalist & Compliance Specialist is expected to perform the following duties with a high level of integrity, accuracy, and professionalism. Success in this role will be defined by consistent execution of core HR functions, proactive identification of issues, and collaborative problem-solving.HR Compliance and Policy Management?Monitor changes in employment laws and ensure company policies reflect current legal requirements.?Maintain and regularly update the employee handbook, issue policy change communications clearly and in a timely manner.?Prepare compliance documentation and participate in audits (internal, legal, insurance, etc.).?Ensure consistent application of HR policies and practices across all departments and locations.?Maintain I-9s, FMLA tracking, and other regulatory records with 100% accuracy and timeliness.?Works with Safety Director to ensure compliance w safety requirements and programs?Leads company compliance with all existing employment-related legal requirements and governmental reporting requirements including but not limited to those related to Equal Employment Opportunity (EEO), the Americans With Disabilities Act (ADA), the Family and Medical Leave Act (FMLA), Employee Retirement Income Security Act (ERISA), the Department of Labor, worker compensation, and the Occupational Safety and Health Administration (OSHA).?Works with management to minimize the company's legal exposure.Compensation Research and Recommendations?Conduct compensation benchmarking using tools such as Salary.com, Payscale, and industry surveys.?Collaborate with the HR Director to evaluate internal pay equity and propose compensation adjustments.?Prepare and maintain job descriptions to support classification and compensation decisions.?Support the development and refinement of salary structures and merit increase guidelines.?Present compensation and benefits analysis in clear, data-supported formats for leadership review.Talent Acquisition and Onboarding?Post jobs on various platforms (LinkedIn, Indeed, etc.) and actively source passive candidates as needed.?Coordinate with the marketing director to ensure social media presence as well as other recruitment strategies?Screen resumes and conducts initial phone interviews, ensuring a professional candidate experience.? Schedule interviews with hiring managers and coordinate candidate communications.?Participate in employee interviews with hiring managers?Prepare and send offer letters, conduct pre-employment background and reference checks.?Facilitate onboarding sessions, coordinate Day One logistics, and maintain new hire documentation.?Work with hiring managers to ensure 30-, 60- and 90-day onboarding plans are prepared and implemented for new employees?Facilitate off boarding processHRIS and Data Management?Maintain accurate employee records in the HRIS, including job titles, pay changes, demographics, and status updates.?Run and distribute regular and ad hoc reports to support business decisions (headcount, turnover, time-to-fill, etc.).?Assist with system updates, testing, and documentation as HRIS features are improved or expanded.?Support the rollout of new modules or technologies related to performance management, training, or payroll integration.Employee Relations and Support?Serve as a confidential and resourceful point of contact for employee questions or concerns.?Participate in investigations as needed and help document incidents and resolutions appropriately.?Assist in delivering corrective action and performance improvement plans in partnership with the HR Director.?Monitors the implementation of training plans and performance improvement plans?Maintain knowledge of the workforce culture and provide insight on engagement trends and risks.?Support training efforts on topics such as harassment prevention, policies, and onboarding.Communication, Projects and Culture Support?Draft HR-related communication for announcements, policy updates, and engagement campaigns.?Assist in coordinating employee events, recognition programs, and wellness initiatives.?Collaborate on special projects such as employee surveys, handbook rollouts, and employee engagement experiences.?Maintain an open-door policy and strong working relationships across all departments.?Represent HR in meetings or cross-functional groups as needed with professionalism and confidentiality.General Expectations?Demonstrate accountability, attention to detail, and follow-through on all assigned tasks.?Display a high level of discretion when handling confidential and sensitive information.?Communicate clearly, concisely, and respectfully in all formats (written, verbal, and digital).?Manage multiple priorities effectively and meet established deadlines consistently.?Bring forward ideas for process improvement and efficiencies within the HR function.?Remain flexible and collaborative in a fast-paced, evolving environment.?Support a culture that values respect, inclusion, and high performance.Work Environment: ?Full-time position (40 hours per week), with occasional overtime depending on project deadlines.?Willingness to receive text and calls after established business hours?Ability to sit at a desk and use a computer for extended periods.?Occasional travel to construction sites or events.Salary: 76K -84KWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Provide overall administrative support for the Board Services. Department. Assist in the management of the administrative requirements and procedures for the executive-level. Provide administrative... More support to the Senior Manager of Board Services.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an administrative coordinator for a client in the Orlando area. This person will be assisting a c-suite level executive on a day to day basis. The tasks that come with... More that are: managing the calendar, scheduling meetings with other executives, and collaborating with other administrative coordinators within the vertical. This will be fully onsite Monday-Friday, 8am-5pm.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job SummaryThe Telecommunications Project Manager is responsible for planning, coordinating, and delivering telecom-related projects in a primarily remote environment. This role manages project... More scope, schedules, resources, and communication across cross-functional teams and external partners, ensuring projects are completed on time, within budget, and aligned with business and technical requirements. This position is primarily remote with some on site training requirements.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a part-time Office Manager to assist a venture-backed fintech focused on simplifying banking for small businesses. The headquarters in NYC is more than four walls; it?s where our... More culture thrives, ideas come to life, and our team?s creativity takes shape. As our Office Manager, you will play a key role in creating and maintaining a workspace that energizes and supports our people to do their best work. You?ll help design an environment that reflects our values, fosters collaboration, and provides an inspiring backdrop for our growing team. If you?re someone who believes that the physical space is a powerful tool for driving success and making work life better, this role puts you at the heart of what makes our company dynamic.The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.Location: Financial DistrictSchedule: 2 days a week (set schedule)Responsibilities:Manage the reception area and staff to ensure effective communication both internally and externallyProvide office guests with a hospitable experienceSupervise the maintenance of office areas, equipment, and facilitiesInteract with IT, phone and building personnel as neededHourly rate ranges from 20 - 26/hr depending on experience level and includes full benefits (health, dental, vision) and 401k plan.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking to hire a Control Account Manager to support project budgeting, scheduling, and performance management for key control accounts. This role oversees the development and... More maintenance of control account budgets, manages detailed schedules that track hours by resource and activity, and prepares monthly performance reports that highlight cost and schedule status. The Control Account Manager also conducts variance analysis to identify and explain deviations in monthly estimates or activity-level projections, ensuring project leadership has clear insight into performance drivers. This position collaborates closely with cross-functional teams but does not include supervisory responsibilities. The role is based in Frederick or Columbia, MD, operating in a hybrid office/remote environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Salary: 90k My client, a premier spring training and minor league baseball stadium in South Florida, is seeking an Office Manager to join their team. This individual will report directly to the... More General Manager and will oversee one direct report. The role will require wearing multiple hats, with responsibilities split approximately 60% accounting, 30% HR, and 10% administrative support. While strong accounting experience (monthly finances, budgeting, processing payroll, etc.) is required, the HR responsibilities can be taught. The ideal candidate is patient, resilient, and people-focused, with a willingness to take on tasks outside of their formal job description and contribute wherever needed as a team player. During the baseball season, the environment becomes fast-paced and unpredictable, so it?s important that this person is comfortable working occasional late hours, weekends, and being on call when necessaryWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking an Office Manager to join their team in Atlanta, GA. The Office Manager will be responsible for overseeing day-to-day administrative functions in the Atlanta... More office, including human resources, staffing, operational support, workflow of support staff, facilities, and contributing to cost-effective office management.- Key Responsibilities and Essential Job Functions: - Human Resources: staff recruiting, training, performance evaluations, discipline, and discharge; office orientations, benefit administration, emergency/safety practices, and overall employee relations- Budgeting & Accounting: Budget input and variance accountability, accounts payable, accounting report review, and analysis; Coordinate with firmwide procurement efforts for supplies, equipment, and other purchases for the local office- Facilities management: economic use of office space, overseeing facility improvements and build outs, moves, and liaison with building management; Coordinate with practice groups and firm management relating to office support and best practices- Oversight of support staff: secretaries, office support services, conference center, reception, and other departments, collaborating with firm-wide administration and management teamsSpecial projects and duties as assignedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Presentation & Communication Development? Assist in the design and production of high-quality slide decks for academic, institutional, and external audiences ? Ensure consistency and clarity in all... More materials ? Technology & Workflow Enablement? Leverage productivity and project management tools to streamline administrative workflows ? Evaluate and implement new technologies, including AI-enabled tools, to improve administrative efficiency ? Grant Submission Support? Assist in preparation and coordination of grant submissions (e.g., NIH, Foundation sponsors) ? Compile and format application supporting documentation (biosketches, other support, etc) ? Maintain updated records of published papers and associated grants? Coordinate with relevant stakeholders (e.g., departmental administration, grants offices, collaborators) and ensure adherence to sponsor and USC requirements? Agreements Submission & Tracking (NDA, MTA, etc.)? Coordinate submission of institutional agreements through appropriate USC channels. Track agreement status, and renewal timelines ? Liaise with internal offices (e.g., contracts, technology transfer, legal) and external partners to facilitate timely processing ? Maintain organized records of agreements and associated documentation? Systems & Process Optimization? Identify inefficiencies and implement scalable workflows for tracking agreements, and operational priorities ? Develop and maintain systems (e.g., trackers, dashboards) for monitoring deadlines and deliverables ? Maintain organized digital environments (shared drives, repositories, tracking tools) ? Data & Analytical Support? Develop, maintain, and analyze spreadsheets and structured datasets to support operational tracking and decision-making ? Synthesize data into concise summaries and executive-ready reports ? Organize and maintain accessible data systems across multiple initiatives? Confidentiality & Judgment? Handle sensitive information, including unpublished research and contractual materials, with discretion ? Exercise sound judgment in prioritizing work and managing competing demands ? Frame issues and present structured options to support decision-makingWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Office Administrator will support a large corporate consulting firm's office in the Tempe area. This person will join an administrative team that supports a 200+ employee headcount. This is a... More long-term permanent contract-to-hire position that will begin as a contract and is expected to convert to direct employment after 6-12 months.Responsibilities include:1. Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately2. Facilities support, for example calling a plumber or repairman as needed3. Support for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)4. Preparing the office, catering, conference rooms etc. for visits from Executives5. Support organization and documentation for a fleet of about 14 vehicles6. Coordinate with security and IT for key card access for any new hires7. Any other ad hoc administrative support duties that ariseWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less