Job Search Results for executive assistant

PR: 22/hrInsight Global is looking for an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and... More performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.?Duties & Responsibilities:Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping workPrepare invoices, reports, memos, letters, financial statements, and other documents.File and retrieve corporate documents, records, and reportsOpen,sort and distribute incoming correspondence, including faxes and emailsPrepare responses to correspondence containing routing inquiriesPerform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping workWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Administrative Assistant to support executive leadership and local functional teams for a large corporate client. This individual will provide administrative, clerical,... More and logistical support across scheduling, meeting coordination, event planning, and office operations.The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment while maintaining a high level of professionalism and attention to detail.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Onsite Monday - Friday Hours: 8AM - 5PMProvide administrative support to the CM Precon Executive Assistant, as well as the Preconstruction Team members as neededAssist in setting up teleconferences,... More events, and travelProvide support for other corporate events, as neededManage catering needsSend and receive mail, documents, and packagesAssist with setting up internal/external staff and client meetings, and preparation of Assist in document control (physical and electronic)Agendas and meeting materialsAnswer all Preconstruction phone inquiries and emails sent to the main officeOrders Office Supplies and maintains supply room and copy machine, as neededDemonstrates ability to work in a fast-paced environmentDemonstrates a positive and high-energy attitudeMust be able to lift up to 20 pounds at timesPerform other related duties as assignedPay $23HRWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Administrative Assistant serves as a critical administrative partner to multiple executive leaders within a fast-paced CDMO environment. This role supports executives with diverse communication... More preferences, leadership styles, and strategic priorities. The Admin is responsible for managing highly complex Outlook calendars, coordinating meetings, preparing expense reports and travel arrangements, and ensuring efficient communication across departments and external stakeholders.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is currently seeking an Executive Administrator to provide executive-level administrative and logistical support for meetings, events, and internal experiences. This role is... More responsible for end-to-end coordination including calendar management, scheduling, room bookings, preparation of polished presentation and meeting materials, budgeting support, and accurate expense and purchase order processing. The Coordinator manages event logistics such as catering, equipment, supplies, signage, registration, and attendee communications; supports event set-up, tear-down, and on-site execution; maintains detailed checklists, timelines, and documentation; and serves as a point of contact to resolve issues efficiently as they arise. The successful candidate will prepare and process expenses, maintain organized records for vendor information and event documentation. With a strong focus on accuracy, efficiency, and follow-through, this role delivers a high-touch, professional experience for executives, employees, and external guests in a fast-paced environment. The position is well suited for someone who enjoys working behind the scenes, thrives in a fast-paced environment, and takes pride in delivering well-organized, welcoming, and professional experiences for internal and external stakeholders. This is a hybrid contract position with the expectation to work between 30-40 hours per week based out of Calgary.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are looking for an Administrative Assistant to sit onsite 5 days a week at a small aerospace and defense business focused on composite structures and assemblies. They perform R&D, design,... More manufacturing, and testing of advanced technologies. The Administrative Assistant will provide essential support to the President/CEO and Financial Leads, ensuring smooth front-desk operations, office and inventory management, event planning, and financial administration. This role requires someone who can handle a dynamic, multi-hat environment with professionalism, discretion, and a proactive problem-solving mindset.Key ResponsibilitiesFront Desk and Office OperationsGreet visitors, receive mail/packages, and manage front-desk communications with a professional and courteous demeanor.Triage inquiries from customers and unsolicited vendors, determining when to escalate or route appropriately.Badge management and access control; coordinate with facilities to ensure spaces are secure and well-maintained.Maintain and monitor office supplies, kitchen supplies, and amenities (coffee/water), adhering to defined minimums and maximums for three sites.Coordinate with cleaners and facilities on maintenance and housekeeping needs; track service level and respond to issues as needed.Facilitate a clean, organized reception area and support basic office housekeeping tasks as required.Administrative and Back-Office SupportReceipt reconciliation and expense control for company credit cards; collect, verify, and follow up on receipts; act as the ?police? for expense accuracy.Support purchasing activities, including sourcing supplies, processing orders, and ensuring timely delivery.Inventory management for office and facility supplies across multiple sites; maintain accurate stock levels and reorder as needed.Document scanning, filing (physical and digital), and retrieval to support record-keeping and compliance.Assist with basic bookkeeping or invoicing tasks as appropriate; knowledge of QuickBooks is highly desirable.Prepare reports and pull data from various sources to support the leadership team (e.g., expense reports, inventory reports).Event Planning and CoordinationLead or co-lead planning for company events (e.g., holiday party, meetings), including venue research, reservations, and logistics.Manage announcements, attendee communications, travel arrangements, and hotel bookings for participants.Collaborate with team members to assemble gift packages, coordinate packaging events, and provide hands-on support during events.Work closely with the CEO and leadership team to ensure events align with company goals and timelines.Executive SupportProvide proactive administrative support to the President/CEO, Chief Financial Lead(s), and other leaders as needed.Assist with calendar management, meeting preparation, and logistics coordination for executive-level activities.Support special projects and cross-functional tasks as assigned by leadership.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and proactive Administrative Assistant to support a department within a large automotive client. This role will primarily provide day-to-day support to four... More executives while also assisting the broader team with calendar management, scheduling, and coordinating across approximately 30 stakeholders. Responsibilities include managing complex Outlook calendars and resolving scheduling conflicts, coordinating team meetings and cross-functional sessions, and organizing logistics for internal and external events such as team lunches, executive meetings, and visits from global partners. The individual will also support vendor coordination, travel arrangements, onsite meeting setup, and hospitality (including greeting visitors and ensuring smooth event execution). Additionally, this role will handle administrative financial tasks such as invoice processing, expense coding, and data entry within internal systems, as well as managing DocuSign workflows and digital documentation. The ideal candidate is detail-oriented, highly organized, and proactive, with the ability to manage multiple priorities while ensuring a seamless experience for executives and the broader team.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Printing jobsrunning locals errandsmanaging invoices and expense reports. Booking travel, helping with equipment helping mainland office and helping more general admin team that supports the... More northwest as well.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Calendar management (schedules and manages meetings in complex and matrixed environment) - anticipates needs and proactively manages conflicts in schedules.? Travel planning and management.?... More Expense management for executives.? Reporting/tracking as needed (i.e. membership, purchase orders, etc.) ? Assist with meeting materials and preparation (presentation materials, aligning vendors, logistics, assisting attendees).? May assist executive with organization and people administrative tasks in myHR system. ? Basic budgeting (using clients select application to enter, manage, and track budgets for the department).? Provides direct assistance to a business leader and works on special assignments related to leader's function. Manages access to leader, maintains and modifies leader's schedule. Ensures leader is made aware of issues that need immediate attention. Handles confidential business matters and maintains smooth operation when leader is unavailable. Typically has broad knowledge of how the leader's function operates, company policies and procedures, and handles confidential and sensitive information for the leader.Pay Range: $20.00-$23.00 depending on experience levelExact compensation may vary based on several factors, including skills, experience, and education. Benefit packages while on contract for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Provide senior-level administrative and operational support to one or more senior executives and their direct reports? Manage calendars, schedule meetings, book conference rooms, and coordinate... More resources to ensure seamless meeting execution? Monitor executive email inboxes and central phone lines; respond to, resolve, or appropriately escalate inquiries? Lead planning and coordination of department meetings and events? Process invoices, billing, and vendor payments in accordance with internal guidelines? Prepare, submit, and track departmental expense reports and budgets? Identify and recommend process improvements and cost-saving opportunities? Build strong relationships with internal and external stakeholders? Oversee administrative processes, reception best practices, and ensure consistent adoption across the office? Supervise and support administrative staff, including workload coordination and day-to-day oversight? Track staff vacations, absences, overtime, and availability in alignment with divisional guidelines? Maintain organized filing systems and ensure documentation is accurate and readily accessible? Support internal communications, including drafting, editing, and distributing correspondence and presentations? Coordinate office logistics, including onboarding/offboarding, relocations, space planning, and vendor coordination? Manage office supplies, inventory, and ordering? Assist with travel arrangements as needed (flights, hotels, logistics)? Support training coordination and scheduling for staff? Resolve escalated administrative or operational issues independently using sound judgmentWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less