Job Search Results for executive assistant

The largest regional hospital in Memphis is seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to one of our Chief Executive Officers.... More This role is critical to ensuring smooth day-to-day operations and requires exceptional professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. Some of the key responsibilities are calendar Management (coordinate and maintain the executive?s schedule, including meetings, appointments, and travel arrangements),meeting support (prepare agendas, organize logistics, and provide administrative assistance during meetings.), documentation and reporting (draft, edit, and prepare documents, presentations, and reports with accuracy and attention to detail) and data handling (Create workbooks and documents using provided data to support decision-making and operational needs)This Administrative role will serve as a liaison between the executive and internal/external stakeholders, ensuring timely communication and follow-upWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Executive Administrative Assistant to join a prestigious global law firm. This individual will join a collaborative Palo Alto office and provide high level... More administrative, billing, and operational support to attorneys in a transactional-focused practice.Responsibilities:?Manage complex calendars, schedule meetings, and coordinate travel arrangements?Draft professional correspondence, memoranda, and documents?Prepare, review, and process client invoices in alignment with firm policies and client guidelines?Enter attorney time, track billable hours, and maintain accurate matter lists and related billing data; Support advanced billing functions including 3E/ProForma workflows and partner billing cycles?Manage client/matter intake processes, conflicts checks, and engagement letter execution?Maintain case management records, deal team lists, and CRM data?Serve as liaison among attorneys, clients, and internal support departments; Greet visitors and help ensure a professional client experience?Coordinate onboarding of new attorneys and support cross office project work?Reserve conference rooms and arrange catering as needed?Proactively monitor deadlines, anticipate needs, and identify potential risksThis is a full-time position based in Palo Alto, CA, requiring five days onsite with some flexibility.Compensation$110,000-$120,000 base salary Exact compensation may vary based on several factors, including skills, experience level, geographic location, education, and internal equity.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

To assist driving the business forward by acting as the administrative assistant for the BIS Infrastructure leadership team.This role is intended to remove administrative burden from the BIS... More Infrastructure leadership team, freeing them up to focus on ?mission critical? or ?high impact? activities. This requires close collaboration with the leadership team to define priorities and determine the best way to get the necessary tasks completed.Time & Calendar management is crucial ? owning the leadership team?s schedules, protecting zone times, and preparing materials for meetings.Another critical piece of this role is to act as a Follow Up Manager within the BIS Infrastructure team. In the course of business growth and strategy execution, there are a myriad of tasks that are required to be completed by the team. Consistent follow up of open tasks is proven to drive business growth.Act as a meetings facilitator for designated meetingsSend around Outlook invitations and manage attendee coordinationPrepare agendas in consultation with leadership teamAttend meetings and capture action items and follow-upsDuring meetings, compile meeting minutes, prepare task lists and circulate documents after the meetingsTrack completion of assigned action itemsSupport onboarding logistics for new team membersAssist with company events, meetings, and or off-site coordinationAdministration of calendarsSchedule meetings per requestResolve scheduling conflictsCoordinate across departments and time zonesProtect executive focus time when appropriateProject AssistanceAssist leaders as neededPrepare Documents, Presentations and Spread sheetsSupport reporting and data organizationMaintain organized digital filing systemsExpense ReportsAssist leaders with expense reports, as requestedTeam AssistanceFrom time to time some of the team may need Administrative Assistance. This could be anything from creating binders for presentations to event or training coordination.Travel SupportCoordinate business travel arrangements such as flights, hotels, and itinerariesProvide private travel support as requestedManage on-site visit logistics for customers or partnersCompliance, Security & Credential TrackingTrack and manage employee badging requirements for various projectsOversee and track security clearance processes including applications, renewals, and record keepingMaintain confidentiality of sensitive recordsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Legal Executive Assistant to join a prestigious law firm client in NYC. This individual will be an integral member of the legal assistant group. In this role, the legal... More executive assistant will be provided extensive training and the opportunity for career growth. Daily Responsibilities: ?Inbox and document management oCompose, edit and proofread correspondence, presentations and other documents while demonstrating exceptional technological/document production skills.oEnsure related documents and emails are stored in the appropriate iManage Workspaces.?Calendar and Meeting Management oProactively coordinate internal/external meetings with limited direction. Arrange proper logistics based on meeting requirements (visitor offices, conference room, video conference and dial-in number, as appropriate), requiring meticulous attention to scheduling logistics and details.oManage multiple calendars and support scheduling requirements across multiple lawyers, clients, offices and time zones.?Travel oApply best practices when arranging travel, utilizing agent assist and on-line tools appropriately and maintains up-to-date travel preferences (frequent flyers, Known Traveler Number, passport, etc.).?Client Service ? Relationship Management oProvide superior client service with internal and external clients. Act as the gatekeeper prioritizing conflicting needs. oHandle matters confidentially, expeditiously, proactively and independently and follows through on tasks until successful completion.?Billing Management oEfficiently reconcile and process expenses. Review inbox, diary entries, calendar and other items to classify business and personal expenses. Review Chrome River and American Express Card to allocate expense items. Obtain receipts from lawyer or other means if available. Collaborate with internal or external resources to address all outstanding Chrome River or AMEX items within payment window, running inquiries when necessary.oActively manage timekeepers? diaries. Create draft entries based on knowledge of lawyer activity, review of inbox, diary entries or other knowledge. Edit and review entries to ensure conformity to best practices. Proactively manage lawyers to ensure entries meet submission deadlines. Obtain subject matter expert level knowledge of the billing process?Project Management oProficiency in Excel for data tracking and reporting, supporting operational processes with accurate and timely information.?Training & Development oParticipate in focus groups, lunch and learns, and other knowledge sharing activities including the mentor program, when necessary.oMaintain subject matter level expertise in the Firm?s core applications and understands and adheres to best practices.This is a full-time position, hybrid 4 days a week (Fridays work remotely) in NYC. Compensation:$115,000 to $125,000 per year annual salary. This role is eligible for a discretionary bonus based on performance. Exact compensation may vary based on several factors, including skills, experience, geographic location, education, and consideration of internal equity.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are looking for a highly organized Executive Assistant & Office Manager to support our leadership team and oversee the day-to-day operations of our Palo Alto office. This role combines... More executive-level administrative support with hands-on office management responsibilities and requires strong attention to detail, professionalism, and comfort working in a fast-paced startup environment.-Manage complex calendars for 3+ executives-Schedule meetings across multiple time zones and resolve conflicts-Coordinate executive travel (flights, hotels, itineraries)-Prepare meeting logistics (rooms, VC, materials)-Support leadership, board, and investor meetings-Act as primary point of contact for Palo Alto office-Greet visitors, candidates, and partners-Coordinate food orders, catering, and team lunches-Manage office vendors, building management, and service providers-Order and maintain office supplies and equipment-Handle deliveries and general office logistics-Coordinate team events, office gatherings, and offsites-Maintain an organized, welcoming, and productive office environment-Support ad hoc operational needs for leadership and the broader teamWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Position Summary:We are seeking an experienced Executive Assistant or Paralegal with Tort litigation experience to support attorneys within a public-sector, transportation-focused legal environment.... More This role provides hands-on litigation support across tort matters and requires strong organizational skills, discretion, and the ability to manage multiple deadlines in a fast-paced setting.Key Responsibilities:?Provide litigation support for tort-related matters, including personal injury and complex claims?Assist with discovery, including document collection, review, production, and responses?Draft and prepare pleadings, motions, subpoenas, correspondence, and legal memoranda?Track court deadlines, maintain litigation calendars, and manage case files?Support trial and hearing preparation, including exhibits, binders, and deposition materials?Conduct legal and factual research under attorney supervision?Coordinate with attorneys, internal stakeholders, courts, and outside counsel?Maintain confidentiality and comply with public-sector legal and records requirementsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This person will provide executive level support, ensuring day-to-day operations run smoothly through excellent and proactive administrative support.Responsibilities will include: Agenda and... More Scheduling Management e.g. monitoring, managing, sorting, or routing messages, emails, to respective parties;Travel arrangements i.e. (incl. required preparations for travel location such as visa requirements, and organizing local matters);Organizing/coordinating events in/outside offices e.g. for social events, conferences, town halls, workshops, meetings, lunches, trainings, talks. These events usually require the job holder to research venues, negotiate with 3rd parties and undertake costing activities. Accountable for full administration before/during/after the event;Visitor arrangements - making arrangements for visitor(s) at the office, which includes preparing the agenda, organizing site access, greeting and escorting the visitor(s);Finance management e.g. maintenance of accounts, assisting to verify invoices related to the department, supporting the budgeting process and any other data analysis;Publishing e.g. coordinating printing of conference papers, reports, news forum, newsletter and website; coordinating Commercial-wide staff communications with Commercial Ops Manager.General office management e.g. assisting to prepare documents, reports, presentations; preparing meeting minutes (outcomes, action plans, follow up); drafting routine letters; on-boarding new staff in the department or officeWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Executive Administrative Assistant provides high-level administrative and logistical support, ensuring seamless scheduling, communication, and coordination across teams and leadership. Key... More responsibilities include managing executive calendars, scheduling meetings with attention to availability and priorities, and supporting event planning, including vendor coordination and on-site assistance. The role requires proficiency in Microsoft Office/365 tools, strong organizational skills, and the ability to handle fast-paced environments, shifting priorities, and challenging situations with professionalism. A proactive and detail-oriented approach is essential, ensuring timely communication, accuracy in deliverables, and initiative in anticipating and addressing needs. This position plays a critical role in enhancing operational efficiency and supporting leadership objectives.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is seeking an Executive Administrative Assistant for a large financial client sitting in Charlotte, NC. This person will be supporting 2 technology leaders in the CashPro organization and... More will be responsible for providing diverse and confidential administrative support. Responsibilities include:?Manage complex calendars, including scheduling meetings, appointments, and events across multiple time zones?Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries?Handle email correspondence, prioritize messages, and draft responses as needed?Prepare reports, presentations, and meeting materials using tools like Microsoft Office and project management platforms?Act as a liaison between the executive and internal/external stakeholders?Track deadlines, follow up on action items, and ensure timely execution of tasks?Leverage technology to automate workflows and improve productivity (e.g., scheduling tools, CRM systems, AI assistants)We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Executive Assistant, Technology for their client in the construction space. This individual will act as the operational backbone for senior technology leadership,... More supporting multiple teams by managing calendars, coordinating travel and events, assisting with recruiting logistics, and keeping cross-functional initiatives on track. The ideal candidate thrives in a fast-paced, highly visible, in-office environment and takes pride in being a trusted partner who keeps leaders and teams running smoothly.- Manage complex, multi-stakeholder calendars for senior technology leaders- Prioritize and schedule internal and external meetings to optimize leadership time- Prepare meeting agendas, capture action items, and track follow-through- Coordinate travel including flights, hotels, ground transportation, and itineraries- Support Jira ticketing activities including ticket entry, routing, updates, and reporting- Assist with planning and executing team offsites, workshops, and on-site events- Coordinate event logistics including venue selection, catering, AV, vendors, and communications- Partner with recruiting and hiring managers to schedule interviews across multiple time zones- Serve as a point of contact for candidates and support onboarding logistics- Assist with IT purchasing, order tracking, receiving, and fulfillment issue resolution- Help administer the Amazon Business account and reconcile purchases- Submit and reconcile expense reports and corporate credit card statementsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less