Job Search Results for executive assistant

Insight Global is looking for a Secret cleared Executive Assistant to sit fully on-site NW Washington, DC supporting a large government client. Responsibilities include but are not limited to: a.... More Prepare and develop correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations on site, and to offices off-site (both Federal and non-Federal) as directed. Activities include screening correspondence for clarity, completeness, grammatical and procedural accuracy, policy compliance, and follow-up of the required action from inception to completion; reviewing and editing, updating, consolidating, formatting, and manipulating Microsoft Word documents, Microsoft Excel spreadsheets, and Microsoft PowerPoint presentations; initiating appropriate actions to ensure correspondence. b. Properly monitor and track correspondence as required in approved database to ensure that all assigned suspense requirements are met. Distribute correspondence to all individuals in accordance with approved guidelines and processes. c. Plan, coordinate and organize events (both on site and off site) for assigned federal staff. Audience may include senior Government staff, various contract staff both on and off-site, and the general public. d. Perform all actions required to schedule, coordinate, and setup/connect for video teleconferences (i.e., local resources, local and distant participants, etc.) as required. e. Schedule and maintain calendar of assigned meeting space within the organization. f. Monitor a broad range of communications in order to make scheduling determinations and recommendations to assigned federal staff. Maintain daily schedule of assigned federal staff.Compensation: $40-45/hr. Exact compensation may vary based on several factors, including skills, experience, and education.Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable lawWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Secret cleared Executive Assistant to sit fully on-site NW Washington, DC supporting a large government client. Responsibilities include but are not limited to: a.... More Prepare and develop correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations on site, and to offices off-site (both Federal and non-Federal) as directed. Activities include screening correspondence for clarity, completeness, grammatical and procedural accuracy, policy compliance, and follow-up of the required action from inception to completion; reviewing and editing, updating, consolidating, formatting, and manipulating Microsoft Word documents, Microsoft Excel spreadsheets, and Microsoft PowerPoint presentations; initiating appropriate actions to ensure correspondence. b. Properly monitor and track correspondence as required in approved database to ensure that all assigned suspense requirements are met. Distribute correspondence to all individuals in accordance with approved guidelines and processes. c. Plan, coordinate and organize events (both on site and off site) for assigned federal staff. Audience may include senior Government staff, various contract staff both on and off-site, and the general public. d. Perform all actions required to schedule, coordinate, and setup/connect for video teleconferences (i.e., local resources, local and distant participants, etc.) as required. e. Schedule and maintain calendar of assigned meeting space within the organization. f. Monitor a broad range of communications in order to make scheduling determinations and recommendations to assigned federal staff. Maintain daily schedule of assigned federal staff.Compensation: $40-45/hr. Exact compensation may vary based on several factors, including skills, experience, and education.Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Data and Analytics team is a fast-moving organization focused on building and delivering world class, innovative technologies as part of Utility Computing. We are on the forefront of machine... More learning and AI innovations.Daily Schedule: ? Provide complex calendar support for two L8+ managers? Assist in meeting planning such as scheduling Chime meetings and printing documents? Plan and organize team events, offsites, and virtual events? Order catering, reserve conference roomsBook travel and process expense reportsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Role OverviewWe are seeking a highly organized and motivated Junior Executive Assistant to support two Directors overseeing shipboard IT systems for a major cruise line client. This is an excellent... More opportunity for a recent college graduate or early-career professional interested in operations, technology, and project coordination within a dynamic maritime and travel environment.The role is primarily focused on calendar management, scheduling, meeting support, documentation, and junior-level project coordination and business analysis. You?ll work closely with senior leaders and cross-functional teams, gaining exposure to IT operations that support cruise ships globally.Responsibilities? Manage and maintain complex calendars for two Directors, including prioritizing meetings across time zones? Schedule internal and external meetings, coordinating attendees, conference rooms, and virtual links? Prepare agendas, take meeting notes, and track action items and follow-ups, and internal documentation? Serve as a point of contact for scheduling and logistical coordination? Attend meetings related to shipboard IT systems, operations, and projectsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This position requires a U.S. Security clearance and is willing to pay between $40-$45/HR depending on experience and qualifications. 1. Maintains schedules and appointments of meetings (including... More briefings, project reviews, and contacts with sponsors). Collects and prepares documents or information required for attendance at such meetings; arranges for any needed facilities support.2. Prepares travel requisitions and arrangements (including tickets, reservations, transfer of security clearances); files travel vouchers and supporting documentation for reimbursements of costs incurred by the President.3. Within our client?s headquarters, helps coordinate requirements with Vice Presidents and Division Directors, and ensures appropriate distribution of information from the President.4. Initiates correspondence as needed and assures the accurate and timely completion of written communications for the President. Maintains record of internal and external deadlines and ensures timely responses.5. Maintains administrative databases as needed (e.g., mailing lists and lists of classified and unclassified holdings).6. Assists the Chief of Staff/Corporate Secretary with Board responsibilities and assists in organizing Board and Board committee meetings, including travel arrangements for Board members.7. Assists the Chief of Staff/Corporate Secretary in collecting and organizing data for presentations by the President at meetings of the Board of Trustees and government advisory groups; assists the President in editing materials for incorporation into speeches, articles, and presentations in various forums; ensures materials are accurate and timely.8. Assists the Chief of Staff/Corporate Secretary with coordinating special client-sponsored events under the auspices of the President.9. Performs other duties as assignedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Reporting to the Chief of Staff, the Executive Assistant supports the CEO?s Office through operations management, special projects, and cross-functional coordination. The role offers an opportunity... More to strengthen organizational, project management, and communication skills while gaining insight into the operations of a leading social enterprise. 50% of your time will be spent on the CEO?s team.You will spend an additional 25% of your time working on administrative projects with the Human Capital team, and the remaining 25% filling in gaps wherever they are needed within an organization, a department, or across multiple locations, ensuring operations run smoothly despite staff absences, high-demand periods, or unexpected events. The ideal candidate thrives in a fast-paced, entrepreneurial setting, demonstrating professionalism and the ability to manage multiple priorities seamlessly.D2D:-Work closely with the CEO / Founder and Chief of Staff to maintain a strong internal and external presence, maximizing the CEO?s time and supporting effective organizational leadership.-Coordinate correspondence and maintain a database of senior-level contacts; develop frameworks and processes to enhance efficiency and effectiveness across the CEO?s Office.-Proactively manage daily operations for the CEO?s Office, establishing priorities and improving workflows to ensure smooth execution of key initiatives.-Draft and edit internal and external communications, including emails, acknowledgment letters, reports, and presentations, ensuring accuracy, clarity, and alignment with MLT?s brand and voice.-Manage scheduling and logistics for the CEO?s meetings with partner organizations, the Senior Leadership Team, and the Board, including agenda preparation, minute-taking, material development, and follow-up actions.-Prepare and reconcile expense reports, manage calendars, and coordinate complex travel arrangements.-Build and maintain strong relationships with internal and external stakeholders, demonstrating professionalism, discretion, and a client-service mindsetWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

JOB DESCRIPTION:Insight Global's manufacturing client is looking for an Executive Assistant/Bookkeeper to join their staff, filling in for someone on a leave of absence. This role does have the... More potential to become long term, or even convert permanently.The Executive Assistant will wear multiple hats, handling financial recordkeeping, payroll, office operations, vendor relations, inventory control, and ad hoc administrative tasks. You?ll be our in-house accounting and administrative backbone ? a trusted resource for both internal teams and external partners. The ideal candidate is proactive, numerate, highly organized, independent, and eager to grow professionally.Responsibilities:? Payroll & Compensation ? Process payroll accurately and on time (weekly/biweekly/monthly) ? Maintain payroll records, tax withholdings, benefits, and reporting ? Reconcile payroll accounts? Bookkeeping & Financial Recordkeeping ? Record daily financial transactions (accounts payable, receivable, journal entries) ? Maintain general ledger, reconciliations (bank, credit card, etc.) ? Produce periodic financial reports, P&L, balance sheet, and cash flow summaries ? Work closely with external accountants, auditors as needed? Office Administration ? Manage correspondence, filing systems, and record retention ? Oversee day-to-day office operations (office supplies, equipment, facility maintenance) ? Coordinate ad hoc office functions (e.g. meetings, events, travel, mail)? Inventory & Purchasing ? Monitor inventory of parts, supplies, materials ? Prepare, submit, and track purchase orders ? Process vendor invoices, confirm deliveries, and resolve discrepancies ? Collaborate with production or warehouse teams to forecast and maintain optimal stock levelsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Executive Administrative Assistant III provides high-level administrative support to an executive leader within the Cardiac Center and serves as a key resource for a team of 4?8 cardiologists at... More a large pediatric health system. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced clinical environment.Provide comprehensive administrative support to the Cardiac Center executive, including calendar management, meeting coordination, travel arrangements, and correspondenceSupport administrative needs for 4?8 cardiologists, including scheduling, document preparation, and coordination across clinical and operational teamsPrepare reports, presentations, and meeting materials using Microsoft Office 365Serve as a liaison between physicians, leadership, and internal departmentsUtilize EMR systems (Epic preferred) to support administrative and operational workflowsHandle sensitive and confidential information with professionalism and discretionWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Onsite Monday - Friday Hours: 8AM - 5PMProvide administrative support to the CM Precon Executive Assistant, as well as the Preconstruction Team members as neededAssist in setting up teleconferences,... More events, and travelProvide support for other corporate events, as neededManage catering needsSend and receive mail, documents, and packagesAssist with setting up internal/external staff and client meetings, and preparation of Assist in document control (physical and electronic)Agendas and meeting materialsAnswer all Preconstruction phone inquiries and emails sent to the main officeOrders Office Supplies and maintains supply room and copy machine, as neededDemonstrates ability to work in a fast-paced environmentDemonstrates a positive and high-energy attitudeMust be able to lift up to 20 pounds at timesPerform other related duties as assignedPay $23HRWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is hiring a Technical Writer/Executive Presentation & Reporting Specialist to support a top banking client with the creation of polished, executive-level presentations and reports.... More This role focuses on transforming raw inputs (emails, Excel files, Power BI outputs) into clear, compelling executive narratives used for project updates, status reporting, and leadership decision-making.The successful candidate will work closely with executive stakeholders and senior leaders on a day-to-day basis. While the Technical Writer prepares, shapes, and refines all content, final presentations will be delivered by leadership, making accuracy, clarity, and strong visual storytelling critical.This role is ideal for someone who excels behind the scenes, enjoys working with ambiguity, and takes pride in producing high-impact executive materials.Responsibilities- Translate raw data, notes, and unstructured inputs (emails, Excel files, meeting notes) into refined PowerPoint decks and executive reports- Develop clear, concise project status and executive updates tailored to senior audiences- Build, clean, and manipulate content in Excel; light interaction with Power BI dashboards to extract data and reporting inputs- Apply strong visual design and storytelling principles to ensure clarity and executive readiness- Manage multiple inputs, feedback cycles, and deadlines while maintaining attention to detail- Collaborate closely with senior leaders to iterate on messaging and presentation flowWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less