Job Search Results for executive assistant

The University of Missouri Research Reactor (MURR) is seeking a Senior Executive Assistant to provide high-level administrative support to the Executive Director and serve as a key liaison between... More leadership, stakeholders, and university partners. This role is responsible for managing calendars, coordinating meetings and travel, preparing reports and presentations, handling correspondence, planning executive-level events, and maintaining strict confidentiality. The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication, problem-solving, and relationship-building skills. This position requires reliable onsite attendance Monday through Friday, 8:00 AM?5:00 PM.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Executive Administrative Assistant will support the VP of Engineering. The ideal candidate must be highly effective working in a fast-paced environment, collaborating... More with a team, and have a high level of proficiency using internal IT systems for travel, purchasing, and communications. Competency in MS Office applications including Outlook, Excel, and Power Point is required. The Executive Administrative Assistant position requires excellent interpersonal skills, organizational and project management skills, integrity, and the ability to handle confidential information in a sensitive and mature manner.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

OverviewWe are seeking a highly organized and proactive Executive Assistant to support senior leadership. This role requires strong administrative expertise, exceptional attention to detail, and the... More ability to manage complex scheduling and logistics across domestic and international operations.Key ResponsibilitiesProvide high-level administrative support to executives, including managing calendars, meetings, and daily prioritiesCoordinate and maintain complex calendar management, including scheduling across multiple time zonesPlan, book, and manage domestic and international travel logistics, including flights, accommodations, ground transportation, and itinerariesServe as a point of contact between executives, internal teams, and external stakeholdersPrepare and organize reports, presentations, and meeting materialsTrack action items and follow up to ensure deadlines are metManage expense reports, invoices, and general administrative tasksMaintain confidentiality and handle sensitive information with discretionWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is looking for an Executive Admin to sit in Redmond, WA. This person will be going onsite 5 days a week to start out. They will be providing support to the executive office, as well as an... More executive within the group. They will be handling different responsibilities including the following:? Provide day-to-day operational support to the Executive Assistant and broader Executive Office team, serving as a trusted backup to the lead EA and adapting seamlessly to shifting needs and timelines.? Manage calendar support for the Chief of Staff, including scheduling across multiple time zones, navigating shifting priorities, and balancing urgent requests with long-term planning.? Coordinate and oversee executive office logistics, including procurement of supplies, hardware, assets, and facilities-related requests?ensuring smooth operations in a dynamic environment where needs evolve quickly.? Support and execute special assignments and ad-hoc projects, often with limited guidance and tight deadlines. This requires flexibility, discretion, and a solutions-focused mindset.? Provide onsite support during core business hours as needed, maintaining high levels of availability and responsiveness while navigating a highly visible and fast-paced work environment.? Identify and implement process improvements that increase team efficiency, simplify workflows, and optimize use of shared resources?contributing to the continuous evolution of how the executive office operates.? Build and maintain strong working relationships with key stakeholders across teams and disciplines, demonstrating professionalism, collaboration, and tact in all interactions.? Consistently embody a proactive, can-do customer service mindset, while maintaining the highest standards of confidentiality, integrity, and discretion?especially in handling sensitive information or executive-level communications.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a polished, proactive Executive Administrator to support the CEO of a higher education institution and act as a key partner across daily operations, executive communication, and... More strategic initiatives. This role sits at the center of the organization, regularly interfacing with senior leadership and the board, and requires strong professionalism, discretion, and executive presence. You will own critical administrative functions while managing high-visibility meetings, communications, and projects. This is a fast-paced, high-impact opportunity within a growing organization where your work will be closely tied to leadership success.Responsibilities:Manage CEO calendar, travel, expenses, and day-to-day logisticsPrepare presentations, board decks, reports, and written communicationsCoordinate and run senior leadership and board meetings (agendas, notes, follow-ups)Act as liaison between CEO, leadership team, and board membersOrganize contracts, subscriptions, licenses, and digital filing systemsSupport planning and execution of board events, leadership retreats, and company milestonesBuild surveys, gather data, and synthesize information into clear outputsTrack key initiatives and ensure follow-through across teamsAssist with ad hoc administrative and office needs as requiredWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This person will provide executive level support, ensuring day-to-day operations run smoothly through excellent and proactive administrative support.Responsibilities will include: Agenda and... More Scheduling Management e.g. monitoring, managing, sorting, or routing messages, emails, to respective parties;Travel arrangements i.e. (incl. required preparations for travel location such as visa requirements, and organizing local matters);Organizing/coordinating events in/outside offices e.g. for social events, conferences, town halls, workshops, meetings, lunches, trainings, talks. These events usually require the job holder to research venues, negotiate with 3rd parties and undertake costing activities. Accountable for full administration before/during/after the event;Visitor arrangements - making arrangements for visitor(s) at the office, which includes preparing the agenda, organizing site access, greeting and escorting the visitor(s);Finance management e.g. maintenance of accounts, assisting to verify invoices related to the department, supporting the budgeting process and any other data analysis;Publishing e.g. coordinating printing of conference papers, reports, news forum, newsletter and website; coordinating Commercial-wide staff communications with Commercial Ops Manager.General office management e.g. assisting to prepare documents, reports, presentations; preparing meeting minutes (outcomes, action plans, follow up); drafting routine letters; on-boarding new staff in the department or officeWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This position is an Executive Assistant level position. Under general supervision by the program's President, oversee the day-to-day office operations of an active union serving almost one thousand... More faculty. Serve members in a timely and professional manner. Work with union leadership and campus employees to carry out confidential tasks related to contractual matters. Assist in event planning and projects as needed. Work with general direction and minimal supervision. Must be able to prioritize projects to ensure deadlines are met and regular duties are accomplished.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an administrative and coordination support an engineering team to ensure efficient operation of department activities. This role will support engineers and management by... More coordinating schedules, managing documentation, and facilitating communication across internal and global stakeholders, including partners internationally Primary Responsibilities- Coordinate calendars, meetings, and travel arrangements for team members and leadership- Support preparation, formatting, and distribution of technical reports, presentations, and meeting materialsTrack and follow up on action items, project updates, and key deliverables- Maintain department records, SharePoint sites, and documentation systems- Support onboarding activities, travel reservations and general team logistics- Coordinate communication with cross-functional teams and global counterparts (including Japan)- Assist with budget tracking, expense reporting, and administrative processesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Handle last-minute requests (research, reservations, errands)? Book appointments, services, and manage scheduling? Coordinate vendors: scheduling services, confirming completion, and facilitating... More payments? Run local errands (primarily Boca, occasional travel to Miami/Palm Beach)? Serve as a central point of contact for coordinating services and requests? Oversee recurring services (landscaping, flowers, car wash) to ensure continuity? Light admin support (returns, gift purchasing, occasional school-related coordination)We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A priority client of Insight Global is looking for a Executive Administrative Assistant. This individual will be supporting the Director of Customer Success for one of the largest IT companies in the... More world. This individual needs to have experience solving complex travel, budget, administrative, and presentation assignment. Additionally, this individual should ideally be recognized as a top administrative professional in their division or department. Rate will vary between $30-$42/hr depending on experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less