Job Search Results for office manager

ResponsibilitiesMentor, supervise, and train the QC Associates and designated QC Site Ops team membersConduct the Planning Phase of the QCP by meeting with HITT?s Site Ops teams to align project... More expectations for the QCPDevelop site-specific QC Programs for more complex, larger projects and submit to the Senior QC Manager for final reviewExecute daily meetings or huddles with the QCS teams to go over daily QC activitiesDevelop meeting agendas and inspection templates for each FOWProvide support to our Site-ops teams in the execution of our four step QC Program (Planning, Preparatory, Initial and Inspections) for each FOWAttend preparatory and initial phase meetings and provide feedback to the QCS Team as needed to improve efficiency and performanceGather all performance metric data for HITT?s projects from the QCS Group QC Associates and Site-Ops QC Reps, investigate through root cause analysis and recommend a solution for preventionDevelop a monthly report on the QC performance metrics and submit to the Senior QC ManagerDocument and track all QC documentation including all required third party inspections and test reportsEnsure all required CSA/MEP QC documentation for the three phases of control are complete and uploaded into Procore or any other data-based software required by the clientWork with the MEP Managers and Superintendents to review all QC Commissioning documents and deliverablesProvide weekly status reports with updated progress, status, and a QC observation spotlight to the Senior QC ManagerAttend all HITT progress meetings and client-based meetings and provide status on all QC activitiesIncorporate safe work practices across the QC programManage subcontractors QCP participation requirements for the three phases of controlAudit daily reports, deficiency logs, test/inspection logs and all other quality documentation for program complianceInterface with the client and their representatives to provide status on project QC activities and to receive any feedback on HITT?s QC programCollaborate with the project team on the implementation and delivery of the project milestonesCapable of supporting QC programs on multiple projectsDevelop appropriate reports to convey status, progress, deficiencies to project teamDevelop tracking logs to manage project deliverablesBy request of the Director of QC or the Senior Manager, Quality Control- participate in interviewing potential candidates for positions in the QCS GroupBy request of the Director of QC or the Senior Manager, Quality Control, present our QCP at client interviewsComplete any QC tasks and deliverables provided by the Senior Manager, Quality ControlProvide training to team members on tools and processConduct year-end review for team membersQualificationsBachelor?s degree in civil, structural, architectural, mechanical, electrical engineering or equivalent work experienceActive certification with the Army Corps of Engineers- Construction Quality Management for ContractorsOSHA-30 certification or within 3 months of hireMotivated self-starter with good managerial and leadership skillsProven track record of successful project completions and client satisfaction with the Quality Control ProcessExcellent problem-solving skills and ability to investigate to the root cause for all construction related issuesAbility to communicate effectively with multiple QC team members, the HITT Project Team and clientsProficient knowledge in both CSA and MEP disciplinesProficient with building codes, NFPA-70E, and the NECProficient with Microsoft Office Suite software (Word, Excel, Powerpoint, and Outlook)Excellent written, verbal and computer skills are requiredExperience using Quality Management Software such as Procore, Cx Alloy, and BIM-360We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Logging new invoices in master inventory database (MDM Calero)? Review cost center, service names and costs to ensure they align with expected billing details? Contacting LOB managers to confirm... More intended billing details and seeking approval for processing? Processing invoices in Coupa for paymentWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Administrative Assistant will provide day-to-day administrative support to the Customer Operations Manager within a utility environment. This role focuses heavily on payment services support,... More including mail processing, physical check handling, inbox and calendar management, and documentation support. The ideal candidate is detail-oriented, organized, and comfortable handling confidential customer and financial information in a fast-paced, process-driven setting.Responsibilities:Provide administrative support to the Customer Operations Manager, including managing calendars and scheduling meetings.Manage and monitor a shared inbox, routing inquiries appropriately and responding to routine requests.Send standardized outbound communications, including generic emails to external partners such as mobile home parks.Support paperless billing operations by processing returned bills and related correspondence.Assist with the handling, tracking, and processing of a high volume of physical checks in alignment with payment services procedures.Receive, sort, and route incoming mail related to credit and payment services, including sensitive documents such as bankruptcy notices.Support check-related workflows by assisting with documentation, reconciliation support, and internal coordination.Help develop, document, and maintain standard operating procedures (SOPs), outlining step-by-step processes for payment and mail handling.Ensure accurate recordkeeping and adherence to internal controls, compliance requirements, and utility policies.Provide general administrative support as needed, including document management and process support.This is a hybrid position and the Admin will need to be onsite Monday-Thursday weekly.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is a leading health solutions organization with over 300,000 dedicated employees nationwide. The Desktop Support Technician will provide production-based support to all corporate end users... More across the Midwest region of the enterprise. Production based responsibilities include managing all escalated tickets for tier 2 support - software and hardware based. This is a great opportunity for a candidate looking to grow in a large corporate environment. We are seeking individuals with great communication skills who are eager and hungry to grow with a rapidly growing team. The ideal candidate will have strong verbal/written communication, problem solving and organizational skills to support an environment driven by customer service and team work and the ability to build productive relationships with peers. This individual will sit onsite 5x/week. Responsibilities include: Proactively monitors and performs preventative maintenance. ? Perform necessary diagnostic, root cause analysis, and corrective actions for hardware and software problems using predetermined methods. ? Able to identify and escalate to appropriate groups; collaborate to identify root cause. ? Candidate will create checklists and procedures for problem control and prevention. ? Work in a team setting, sharing information, designated SME for assigned areas/functions of the business and other technical teams. ? Responds, resolves, and documents service tickets in a timely manner according to service level agreements or assigned completion dates. ? Resolves work orders and problem tickets across multiple locations including those remotely supported. ? Focus on more complex issues requiring greater expertise. ? Work independently without direction of teammates or manager to complete work orders and trouble tickets for end users. ? Ability to complete project and activities independently with little or no follow-up from Manager or Senior technician including assigned change control tasks. ? Ability to travel locally and remotely for projects, escalations, outages, production support, and cross-training. ? Ability to install and service equipment located on the floor as well as, overhead. ? Ability to communicate with the business to seek buy-in and understanding of mutually desired goals and objectives; think enterprise.Compensation: $20/hr to $25/hrExact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401K retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Project Support Coordinator provides administrative and operational support to project leadership by managing documentation, monitoring job progress, assisting with financial tracking, and... More supporting billing activities. This role plays a key part in keeping projects organized and on schedule through close collaboration with the Project Manager and internal teams. Ongoing communication with the direct supervisor is required to ensure work is completed accurately, efficiently, and in alignment with company procedures.Core ResponsibilitiesSupport the Project Manager in planning and organizing project schedules, timelines, and deliverablesMonitor and manage work orders from initial setup through invoicing and completionConvert marked-up or revised maps into finalized formats suitable for billingUpdate and maintain inventory management systems and recordsServe as a point of contact for internal staff, customers, vendors, and subcontractors, delivering professional and responsive serviceInvestigate and resolve issues related to job tracking, inventory discrepancies, or billing inconsistenciesCoordinate documentation, compliance requirements, and working relationships between MP Nexlevel and subcontracting partnersPrepare, submit, and track change orders and related project documentationManage project-related communication, including internal updates and external correspondenceComplete required safety training relevant to assigned responsibilitiesOrganize, file, and maintain both digital and physical project recordsAssist with additional administrative or project-related tasks as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

PR: $21-23Insight Global has an?excellent opportunity for?a Freight Audit Specialist?located?in Deerfield Beach, FL. This?salary,?position will report directly to the?Transportation Manager. The... More primary function of this position is to?analyze transportation costs,?identify?discrepancies, and work closely with carriers?and internal teams to resolve issues that are present.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job Description: The Naval Architect is responsible for carrying out naval architecture assignments on new construction and repair projects at a large Vancouver Shipyard. Under the direction of the... More Manager, Naval Architecture, the Senior Engineer, Naval Architecture, participates in all phases of new construction design projects, including requirements decomposition, design preparations, supporting analysis, material selection and specification, engineering execution, and engineering close-out activities, with a specialization in stability. What You'll Do:?Provides engineering and design expertise in assigned areas of Naval Architecture by preparing and reviewing design and calculation packages to ensure contract design requirements are met. ? Provides engineering and design expertise in assigned areas of structural design by preparing and reviewing design and calculation packages to ensure contract design requirements are met. ? Supports the Manager, Naval Architecture, by providing mentorship and oversight to other junior engineers, designers, or subcontractors in the areas of naval architecture and structural design. ? Develops and/or reviews design documents for fisheries, icebreaking, and naval replenishment vessels to achieve customer, Classification Society, and regulatory approval. ? Performs trade studies, both formal and informal, to identify the most cost-effective solutions to engineering problems and stay within material budgets for assigned systems. Looks for opportunities to lower material costs below the budget. ? Develops material specifications and bills of material in accordance with Seaspan material strategies and customer requirements. ? Represents the company to the industry to develop an understanding of Seaspan?s involvement in FFR and continue to build our reputation.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a dynamic Staff Analyst who thrives in fast-paced environments, is highly organized, and excels at building strong relationships across teams. If you?re passionate about... More turning data into actionable insights and fostering collaboration to drive operational excellence, this is your chance to influence key decisions and shape the future of our organization! Join us and make an impact where it truly counts.The Staff Analyst will provide comprehensive support to the Operations Senior Manager by assisting with business operations, meeting facilitation, data analysis, and administrative tasks. This role requires strong organizational skills, attention to detail, strong communication skills, and the ability to manage multiple priorities to effectively support the assigned leader in running the business. Key Responsibilities:? Support the Operations Senior Manager in day-to-day business activities and operational planning.? Assist in preparing reports, presentations, and data analysis to inform decision-making.? Monitor key performance indicators (KPIs) and provide insights to improve operational efficiency.? Coordinate and schedule meetings, facilitate meetings for operations leaders and teams.? Handle correspondence, prepare meeting agendas, and document meeting minutes and actions to ensure follow-through.? Collaborate with cross-functional teams to gather information and support project initiatives.? Track project progress and assist in follow-up actions to ensure timely completion.? Identify process improvement opportunities and recommend solutions to enhance workflow.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Patient Support Network?Coordinate Support Group Meetings, including assembling and mailing invitations.?Provide support for Zoom accounts for Support Groups, including adding and maintaining... More licenses, setting up accounts, and scheduling Zoom trainings.?Assist with the administration of the A1F Educational Scholarship Program by reviewing applications for completeness, following up with applicants, maintaining accurate records, and entering data in the Raiser?s Edge database.?Monitor patient program email inboxes regularly, respond to inquiries, and route messages to appropriate staff as needed.Events?Support registration processes for Education Days and the National Conference, including entering registrations, cleaning and deduplicating data, generating and distributing reports.?Update and maintain hotel rooming lists for A1F Education Days and the National Conference, coordinate with hotels, and send reservation confirmations.?Administer CRCE Certificates for Education Days, including reviewing requests, verifying attendance, creating and distributing certificates, and maintaining AARC records and Raiser?s Edge data.?Support the Patient Outreach Manager to administer Support Group Leader (SGL) Grants and First-Time Attendee Scholarships for the A1F National Conference. Verify eligibility, maintain documentation, follow up with applicants, and track all information in detailed spreadsheets.?Assist with event preparation for A1F Education Days and the National Conference, including producing name badges, tent cards, registration and packing lists, and coordinating event shipments.Admin?Develop and manage timelines and checklists for patient program initiatives.?Coordinate scheduling for Patient Programs department, including volunteer meetings, quarterly SGL calls, Doodle polls, Zoom and Teams meetings, and Outlook calendar invites.?Work with approved travel agents to book flights and resolve travel issues for speakers, volunteers, and scholarship recipients.?Process expense reports and reimbursements for speakers, volunteers, and patients.?Support accounting processes by coding AMEX charges, maintaining invoices, and organizing financial documentation.?Conduct data entry in Raiser?s Edge database for Patient Programs.?Assist with Patient Programs and Services committee meeting minutes transcription.?Maintain and organize department files and invoices in the shared drive.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Email/SMS Marketing Coordinator is responsible for assisting in the execution of short- and long-term email and SMS marketing campaigns. Under the direction of the Sr. Email Marketing Manager,... More and directly reporting to the SMS & Email Marketing Manager, this role plays an important part of the team to execute email and SMS campaigns. This position sits within the Marketing department and may interact with analytics, creative, promotions, merchandising, marketing, eCommerce, as well as 3rd party vendors.Day to Day Responsibilities: ?Assist with the day-to-day management of production of email and SMS campaigns from start to end including creative trafficking, implementation, deployment, optimization, monitoring, reporting and analysis? Liase with agency partners to perform QA and approvals for email/SMS? Assist with updates to team documents including marketing calendars, shared presentations, etc.? Assist with the creative development process including brief writing, giving feedback, and proofing? Assist with weekly reporting updates, reading dashboards and providing a digest of information/ insights to team? Assist with audience selection & requests to cross functional teams for email/ SMS campaigns? Other duties and responsibilities may be assigned as necessaryWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less