Job Search Results for administrative assistant

Position OverviewThe Litigation Secretary will support attorneys handling civil, business, and real estate litigation matters. This role requires strong litigation experience, excellent... More organizational skills, and the ability to manage deadlines and court filings with precision.Key Responsibilities? Prepare, revise, and finalize litigation documents including pleadings, motions, discovery, subpoenas, and correspondence? File documents electronically with California state and federal courts and ensure compliance with court rules and deadlines? Manage attorney calendars, litigation deadlines, hearings, depositions, and trial schedules? Coordinate service of process and work with courts, opposing counsel, and outside vendors? Maintain and organize physical and electronic case files? Assist with trial preparation, including exhibits, binders, and witness coordinationProvide general administrative support as needed in a litigation-focused practiceWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

?Accurately enter, update, and maintain data across internal systems and databases?Follow established processes and guidelines to ensure consistency and data integrity?Review and verify data for... More errors, inconsistencies, or missing information?Organize and maintain records in a structured and accessible format?Use Microsoft Excel and other MS Office tools to track, manage, and report data?Support team members with administrative and data-related tasks as needed?Meet productivity and accuracy benchmarksWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Professional Assistant to support the attorneys in the Corporate group of the DC office of an AM 100 law firm. As a contributing team member, the Professional Assistant is... More proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work and maintaining client and firm confidentiality. The Professional Assistant maintains a professional demeanor and focus and seeks to maximize team contribution and minimize disruptions to the workday. This role has a hybrid working arrangement. Potential candidates must live within commuting distance of our Dallas office to be onsite 4 days per week. In this role, you will report to the Office Administrator. Essential Functions Demonstrate command of workflow; utilizing firm resources appropriately.Utilize ServiceNow, the firm?s task tracking software, to manage assignments.Create, edit, format and proofread documents including, but not limited to, agreements, contracts, plans etc. and maintain such documents within the firm?s document management system.Prepare legal documents for e-Filing and filing via PACER.Communicate directly and on behalf of attorney(s), including outside vendors.Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters.Review proformas and edit bills according to client billing arrangement.Enter, track, and coordinate new client/matter information.Edit and coordinate client pitches with Marketing Department.Maintain InterAction and/or Extranet data, keeping information currentMaintain electronic and paper files in accordance with firm guidelines.Maintain and monitor attorney calendars and provide timely updates and remindersCoordinate and/or book travel arrangements.Prepare, track, and maintain attorney expenses in Chrome River.Organize and coordinate conference calls and client meetings.Perform other responsibilities as assigned.Work additional hours as needed to fulfill job requirements.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Human Resources Manager who is responsible for the overall administration, coordination and evaluation of human resource functions across a multi-state workforce exceeding... More 550 employees. This position operates in a government contracting environment and supports Service Contract Act (SCA) and Collective Bargaining Agreement (CBA) governed contracts.The Human Resources Manager serves as both a hands-on operator and strategic partner to leadership, ensuring compliance with all Federal, State and local employment laws, with expertise in California employment regulations.This position directly supervises Human Resources Assistant(s) and is responsible for the overall administration, coordination and evaluation of HR support functions while ensuring accuracy, compliance, and efficiency. This position works in coordination with Accounting and Payroll; however, it does not own payroll processing.HUMAN RESOURCE MANAGER KEY DUTIES & RESPONSIBILITIES 1.Administer various human resources plans and procedures for company personnel across multiple states.2.Supervise and manage Human Resources Assistant(s); assign and prioritize work, review for accuracy and compliance, and develop HR administrative capabilities.3.Ensure company compliance with all Federal, State and local employment laws (e.g. Department of Labor (DOL), ERISA, FLSA, FMLA, ADA, EEOC, VETS 4212) with strong emphasis on California employment law.4.Interpret and administer Service Contract Act (SCA) wage determinations, fringe benefits, and contract escalation requirements.5.Administer and interpret Collective Bargaining Agreements (CBAs) and support union-related matters including grievance processes and disciplinary actions.6.Oversee employee onboarding, including E-Verify I-9 processing, HRIS setup, and compliance documentation.7.Serve as system owner for ADP Workforce Now; manage employee lifecycle data, compensation changes, reporting, and system integrity.8.Collaborate with Accounting and Payroll to ensure accurate employee data and compensation changes while maintaining separation of payroll responsibilities.9.Lead employee relations efforts including investigations, conflict resolution, and management guidance.10.Oversee employee leave of absence programs including FMLA, CFRA, ADA and disability-related leave compliance.11.Manage benefits administration including Open Enrollment, eligibility tracking, COBRA, and employee communication.12.Oversee Short-Term Disability (STD) and Long-Term Disability (LTD) programs including claims coordination and vendor management.13.Manage Workers Compensation claims and resolution.14.Ensure compliance with corporate reporting requirements (Affirmative Action, VETS-4212, EEO-1).15.Disseminate updates to DOL Employee Posters annually or as revisions occur.16.Track employee compensation updates associated with contract changes and SCA Wage Determinations.17.Develop, recommend and implement personnel policies and procedures; prepare and maintain Employee Handbook in concert with ADP.18.Maintain employee records in company Human Resource Information System (HRIS).19.Support recruiting for Government contracts ensuring alignment with labor categories, wage determinations and CBA requirements.20.Write/update job descriptions as necessary.21.Assist with organizational development, training, policy development, employee relations and communication.22.Identify HR risks and implement corrective actions.23. Perform other functions as required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Provide senior-level administrative and operational support to one or more senior executives and their direct reports? Manage calendars, schedule meetings, book conference rooms, and coordinate... More resources to ensure seamless meeting execution? Monitor executive email inboxes and central phone lines; respond to, resolve, or appropriately escalate inquiries? Lead planning and coordination of department meetings and events? Process invoices, billing, and vendor payments in accordance with internal guidelines? Prepare, submit, and track departmental expense reports and budgets? Identify and recommend process improvements and cost-saving opportunities? Build strong relationships with internal and external stakeholders? Oversee administrative processes, reception best practices, and ensure consistent adoption across the office? Supervise and support administrative staff, including workload coordination and day-to-day oversight? Track staff vacations, absences, overtime, and availability in alignment with divisional guidelines? Maintain organized filing systems and ensure documentation is accurate and readily accessible? Support internal communications, including drafting, editing, and distributing correspondence and presentations? Coordinate office logistics, including onboarding/offboarding, relocations, space planning, and vendor coordination? Manage office supplies, inventory, and ordering? Assist with travel arrangements as needed (flights, hotels, logistics)? Support training coordination and scheduling for staff? Resolve escalated administrative or operational issues independently using sound judgmentWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Aviation Resource Management ? Provide management analysis and operational/administrative support for the Air Resource Tool Enterprise Mission Information System (ARTEMIS).Database Administration ?... More Maintain and administer assigned aviation-related databases to ensure accuracy, integrity, and availability.Leadership Reporting ? Advise leadership on report products, program adequacy, data accuracy, and trend analysis; recommend corrective actions when needed.System Integration Support ? Assist with Standard Systems Group modifications and serve as user administrator for systems interfacing with ARTEMIS (e.g., personnel, finance, medical, maintenance).Mission Readiness Tracking ? Support development of go/no-go reports, conduct pre- and post-mission reviews, record aircrew and aircraft flying-hour data, and advise on aviation service actions impacting mission execution and flight safety.Medical Readiness Monitoring ? Track medical readiness for assigned personnel and ensure data accuracy across aviation and mobility systems.Administrative Readiness Tasks ? Coordinate with deployment personnel to validate mobility-related data and assist with documentation required for deployment preparation.Leadership Briefings ? Deliver recurring briefings and readiness reports to unit leadership.Document Preparation ? Produce accurate, error-free administrative documents on a routine basis.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a secretary for one of their clients in Newark NJ. This individual will provide day-to-day administrative and secretarial support for the Crisis Receiving Stabilization... More Center, including typing, proofreading, and preparing documents, maintaining accurate records and databases, and entering and retrieving data as needed. They will coordinate meetings, prepare agendas and minutes, manage calendars, and support conference calls and virtual meetings. The role handles high-volume phone calls, schedules appointments, triages inquiries appropriately, and provides professional customer service to staff, patients, and external partners. Responsibilities also include processing internal paperwork such as payroll timesheets, HR forms, requisitions, and purchase orders, maintaining filing systems, managing mail, ordering office supplies, and supporting compliance and reporting requirements in a fast-paced behavioral health environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is se=eeking an Office Manager to support a client at their Denver office. This role is ideal for someone who enjoys being the face of the office, keeping day-to-day operations running... More smoothly, and supporting leaders when they are onsite. While most employees are remote, the Denver office serves as an important collaboration hub for in-person meetings and visiting leaders. This is a fully onsite position with a strong focus on office coordination, hospitality, and administrative support. You will serve as the go-to person for daily office operations and leadership visits within a growing, professional environment. This is a contract-to-hire opportunity with strong intent to convert and offers high visibility, autonomy, and close partnership with leadership. -Manage daily office operations and shared spaces-Greet employees and visitors and build strong relationships-Coordinate vendors, catering, and onsite leadership visitsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is looking for a Project Coordinator who has a background in Administrative Support for one of our top Utility companies in the Nation. This team member will be responsible for... More administrative support for a Sr. Director in Technology and providing Project Coordination for multiple Directors within Technology Services. Duties include scheduling, financial record keeping/expense reconciliation, coordinating meetings and conferences, obtaining supplies and sorting/distributing invites. May work on special projects. It will be about 20% administration and 80% project coordination. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. We are looking for someone who is excited to add value and use this opportunity to provide top notch support to one of the largest Transformational Programs in Technology!They are requiring on-site Tuesday-Thursday with remote flex on Monday and Friday.EEO Language:We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Provide overall administrative support for the Board Services. Department. Assist in the management of the administrative requirements and procedures for the executive-level. Provide administrative... More support to the Senior Manager of Board Services.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less