Job Search Results for administrative assistant

Insight Global is assisting a client in identifying a Mail & Document Processor for a temporary contract filling in for an employee?s personal leave. This person will support mail and document... More processing operations for an insurance company, completing a high volume of tasks daily. This individual will play a critical role in ensuring timely, accurate handling of incoming correspondence, documents, and payments. Due to the importance of continuity, the client is seeking someone who can begin at the start of April to allow for adequate training and knowledge transfer. This role requires strong attention to detail, an understanding of insurance documents, comfort working with multiple communication channels, and the ability to manage sensitive information with accuracy and discretion.?Open, sort, and scan all incoming mail received?Process and route returned mail appropriately?Input data in Excel for tracking purposes ?Sort and manage incoming faxes and emails?Handle checks and other payments received through the company?s PO Box?Ensure documents are accurately scanned, indexed, and routed to the correct teams?Maintain organization and accuracy while working with high volumes of correspondence?Follow established procedures for handling confidential and sensitive information?Support general administrative tasks related to mail and document processing as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is looking for a Workplace Experience Manager to support the day-to-day operations of their office. This individual will be the main point of contact for employees and visitors while... More managing daily office needs, facilities upkepp, and vendor coordination. The ideal candidate is organized, proactive, and comfortable managing multiple priorities, bringing a high level of professionalism and a strong customer focused approach to their work.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Junior Buyer / Travel Support AssistantOverviewThe Junior Buyer / Travel Support Assistant supports procurement and travel operations for a federal maritime program. This role partners closely with... More the Purchasing Manager and Procurement team to execute compliant purchasing actions, manage vendor coordination, and support travel and expense activities in accordance with Federal Acquisition Regulations (FAR).Key ResponsibilitiesProcurement / Purchasing? Support RFQs and purchasing actions for the MARAD Ready Reserve Force (RRF) program? Collaborate with the Purchasing Manager and procurement team to ensure cost-effective, FAR-compliant purchasing? Establish and maintain strong working relationships with vendors, suppliers, and internal stakeholders? Monitor shipments to ensure on-time delivery; track and follow up on delayed or missing items? Maintain receiving and procurement documentation in accordance with FAR requirements? Reconcile vendor invoices and coordinate with Accounting for timely paymentTravel & Expense Support? Review employee travel expenses for policy compliance? Track expense report submissions and follow up on delinquent reports? Assist employees with travel and expense reporting questions? Coordinate timely submission of travel requests? Arrange and support travel logistics for internal teamsPayrate: $25-28/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Location: Onsite ? San Francisco, CA (Union Square)Job Type: Full-Time, 2-Week ContractDuration: June 17th ? July 3rdHours: Monday ? Friday, 8:00 AM ? 5:00 PMPay Rate: $25-27/hr Overview:Our client... More is seeking a highly organized and professional Office Administrator to support day-to-day office operations for a short-term 2-week engagement. This individual will play a key role in ensuring the office runs smoothly, maintaining a clean and welcoming environment, and supporting administrative and front desk functions.Key Responsibilities:? Maintain office organization and cleanliness, including stocking supplies in shared spaces (kitchen, printer areas, etc.)? Manage incoming and outgoing mail, including coordinating domestic and international shipments? Support purchasing needs, including large orders in collaboration with internal stakeholders? Coordinate catering orders with vendors (approximately twice during the assignment)? Provide front desk and receptionist support, including answering inquiries and directing visitors? Greet and assist guests, candidates, and clients attending meetings or interviews? Ensure a professional, courteous, and welcoming office environment at all timesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Billing & Office CoordinatorLocation: Charlotte, NC 28205Duration: PermanentHours: Monday?Friday, 7:30 AM ? 4:30 PMInterview Process: One and Done Onsite InterviewJob Description:Our client, a... More third-generation, locally owned pest control company based in Charlotte, North Carolina, is seeking an Billing & Office Coordinator to support daily office operations. The company provides pest control, mosquito control, and termite control services for both residential and commercial properties. They prioritize safety, accuracy, and customer satisfaction while maintaining high standards across all services.This role will support accounts receivable, customer communications, scheduling, and administrative tasks in a fast-paced office environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Professional Assistant to support the attorneys in the Maritime group of the Houston office of an AM 100 law firm. As a contributing team member, the Professional... More Assistant is proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work and maintaining client and firm confidentiality. The Professional Assistant maintains a professional demeanor and focus and seeks to maximize team contribution and minimize disruptions to the workday.This role has a fully on-site working arrangement. Potential candidates must live within commuting distance of the firm's Houston office to be onsite 5 days per week. In this role, you will report to the Office Administrator.Essential Functions:Demonstrate command of workflow; utilizing firm resources appropriately.Utilize ServiceNow, the firm?s task tracking software, to manage assignments.Create, edit, format and proofread documents including, but not limited to, agreements, contracts, plans etc. and maintain such documents within the firm?s document management system.Prepare legal documents for e-Filing and filing via PACER.Communicate directly and on behalf of attorney(s), including outside vendors.Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters.Review proformas and edit bills according to client billing arrangement.Enter, track, and coordinate new client/matter information.Edit and coordinate client pitches with Marketing Department.Maintain InterAction and/or Extranet data, keeping information currentMaintain electronic and paper files in accordance with firm guidelines.Maintain and monitor attorney calendars and provide timely updates and remindersCoordinate and/or book travel arrangements.Prepare, track, and maintain attorney expenses in Chrome River.Organize and coordinate conference calls and client meetings.Perform other responsibilities as assigned.Work additional hours as needed to fulfill job requirements.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Maintain office break areas and coordinate snacks/vending with the canteen? Order and restock supplies (office, kitchen, coffee, soft drinks, marketing items)? Manage shipping and receiving with... More FedEx and UPS? Maintain supply closets, including a marketing closet with client/vendor items? Coordinate with building management, leasing, cleaning, and vendor teams? Support copiers and printers with vendor partners? Keep conference rooms organized and up to date? Serve as the front-facing receptionist and handle ad hoc office needsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our trucking client is hiring for a Communications Specialist in Reading, PA. This individual will be provided administrative project support to the communications team. This individual will aid in... More standardizing, editing, designing, and finalizing various toolkits, templates, guidebooks, and playbooks. This individual will also aid in communication projects for disaster response, acquisitions, and HR communications. We are looking for a self starter who works well independently and takes initiative.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

One of Insight Global?s leading Financial Management clients is looking for a New Business Coordinator responsible for managing the front end of the client journey. This would involve qualifying... More prospective clients, scheduling appointments, and ensuring a high-quality experience before they ever meet with an advisor. This is not a traditional administrative role. This position plays a direct role in firm growth by improving appointment conversion, reducing no-shows, and ensuring our advisors are meeting with the right client families. The ideal candidate is polished on the phone, naturally persuasive, highly organized, and takes ownership of outcomes?not just tasks.Key Responsibilities:Prospect Qualification - Conduct initial outreach and phone conversations with inbound leads- Assess alignment with Freedom Financial?s ideal client profile- Determine appropriate next steps: schedule, nurture, or disqualify- Ensure advisors are meeting with qualified, high-fit prospectsAppointment Scheduling & Calendar Coordination- Schedule all new prospect appointments (intro calls, first visits, etc.)- Optimize advisor calendars for efficiency and flow- Ensure all required information is gathered prior to scheduling- Set clear expectations with prospects regarding the meetingAppointment Conversion & Follow-Up- Proactively follow up with cancellations, no-shows, and reschedules- Re-engage prospects using a confident, service-oriented approach- Reinforce the value of the meeting and encourage commitment- Maintain consistent follow-up cadence until resolutionProspect Experience & Preparation- Ensure prospects feel informed, prepared, and confident prior to their first meeting- Send confirmations, reminders, and pre-meeting instructions- Serve as a professional and welcoming first point of contactPipeline Tracking & Coordination- Maintain accurate records of all prospect interactions within CRM- Track progress from initial inquiry through appointment attendance- Provide clean, complete handoffs to internal team membersAdministrative Support (Secondary Responsibility)- Provide backup support for incoming phone coverage when needed- Assist with light administrative tasks during peak periodsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Seeking a Post Entitlement Analyst to support the SSAMS? team on the MO DSS project. This role focuses on post-approval Social Security benefit activities using an assembly-line approach. The analyst... More supports youth in foster care by ensuring accuracy, completeness, and timely responses to the Social Security Administration (SSA) and other stakeholders after benefits have been approved.The ideal candidate is detail-oriented, comfortable handling administrative casework, and able to communicate professionally with internal teams, SSA representatives, and external stakeholders.? Respond to SSA requests for post-entitlement information? Receive, track, and respond to incoming calls via the Social Security Benefits Unit (SSBU) hotline? Manage and respond to email inquiries through the SSBU inbox? Make follow-up calls to resolve hotline and email inquiries? Communicate with internal teams to obtain required case information? Coordinate with SSA to obtain outstanding decision notices? Submit electronic records and documentation to the SSA? Complete Income Redeterminations requested by SSA? Complete PERCs for youth medically approved for benefits? Maintain accurate and up-to-date case documentation in the databasePerform additional administrative duties as assignedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less