Job Search Results for administrative assistant

Our SaaS client is looking for a Facilities Associate to join their team in Herndon, VA.RESPONSIBILITIES:?Assist Sr. Facilities Manager with administrative support?Provides front reception desk... More support for guests, visitors and employees?Assist in oversight and coordination of janitorial, food service, coffee services, badging, fitness center waivers?Management of stocking of pantry/office supplies?Coordination of incoming/outgoing mail?Issue office announcements via electronic distribution lists?Assists with dispatching of maintenance service requests to Landlord?Organize and maintain filing system for all reports, vendor invoices, proposals, etc.?Maintain current list of vendor contacts, emergency contact info, property information?Coordination of catering/lunch program scheduling?Provides support for meetings and conference room reservations, as needed and directed?Expected to provide monthly on-site support for Chantilly, VA office on an "as needed" basis.?Any and all other duties and tasks as assignedREQUIREMENTS?Bachelor degree and/or adequate experience?Proficiency in Microsoft Office Products including Outlook, Word, Excel, and PowerPoint?Security clearance is preferred but not requiredNOTES*Contractor will be required to travel to the Chantilly facility once a month**Candidate must be open to working after hours if needed*We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

MG+M The Law Firm (MG+M) has an immediate opening for a Paralegal to join their General Liability practice group. Essential Duties and Responsibilities:Oversee and coordinate a high-volume General... More Liability docket for a Senior Managing Partner.Serve as primary liaison between attorneys, legal administrative assistants, and other paralegals to ensure efficient case management.Manage multiple complex litigation matters simultaneously.Monitor case filings and provide detailed assessments to attorneys.Draft and prepare initial drafts of various pre-trial motions, dispositive motions, and other pleadings.Review and evaluate discovery documents including medical records, sales documents, employment records, and other case materials.Compose case assessments and evaluations for review by associates and partners.Record and submit contemporaneous billable time in accordance with firm policies.Perform intensive administrative work and procedural tasks related to case management.Personal Attributes:Ability to work efficiently in a fast-paced environment.Highly organized with strong attention to detail.Self-motivated and capable of independent work.Excellent verbal and written communication skills.Professional in interactions with a wide variety of individuals.Skilled in prioritizing and managing multiple tasks.Consistently punctual with excellent attendance.Flexible and willing to assist wherever needed.Demonstrates understanding of and adherence to firm policies and procedures.Comfortable working in a high-volume, deadline-driven environment with shifting priorities.Strong problem-solving skills.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented and highly organized Regulatory Coordinator to join our team in a fast-paced pharmaceutical environment. This role is critical in supporting the operational running... More of the Regulatory, Quality and Safety teams and functions and supporting regulatory compliance and quality in these highly regulated environments. The ideal candidate have strong administrative and time management skills, high-level of computer and digital proficiency, and a commitment to maintaining records and data integrity and confidentiality. In line with our performance drivers we expect our team members to role-model accountability, collaboration, and entrepreneurship. Provide business and operational support for Regulatory, Quality and Safety functions. o Process vendor contracts and agreements and purchase orders and set up in company systems, manage invoices and payment requests. o Track all function expenses/payments against annual budget(s) o Support onboarding/offboarding and coordination for new employees and agency workers with starting within the functions o Coordinate & arrange any off-site functional meetings including face to face FDA Meetings o Regulatory submission coordination and tracking in eSub ?Submission Booking System? of all upcoming Annual Reports for: NDAs & INDs / PADERS (Periodic Adverse Drug Experience Reports) / Safety Quarterly & Device o Manage regulatory archive and all incoming and outgoing communications to/from the FDA o Support Quality function with log book receipt and archives o Receipt of complaint samples, storage and coordination with QA.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Aviation Resource Management ? Provide management analysis and operational/administrative support for the Air Resource Tool Enterprise Mission Information System (ARTEMIS).Database Administration ?... More Maintain and administer assigned aviation-related databases to ensure accuracy, integrity, and availability.Leadership Reporting ? Advise leadership on report products, program adequacy, data accuracy, and trend analysis; recommend corrective actions when needed.System Integration Support ? Assist with Standard Systems Group modifications and serve as user administrator for systems interfacing with ARTEMIS (e.g., personnel, finance, medical, maintenance).Mission Readiness Tracking ? Support development of go/no-go reports, conduct pre- and post-mission reviews, record aircrew and aircraft flying-hour data, and advise on aviation service actions impacting mission execution and flight safety.Medical Readiness Monitoring ? Track medical readiness for assigned personnel and ensure data accuracy across aviation and mobility systems.Administrative Readiness Tasks ? Coordinate with deployment personnel to validate mobility-related data and assist with documentation required for deployment preparation.Leadership Briefings ? Deliver recurring briefings and readiness reports to unit leadership.Document Preparation ? Produce accurate, error-free administrative documents on a routine basis.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Provide overall administrative support for the Board Services. Department. Assist in the management of the administrative requirements and procedures for the executive-level. Provide administrative... More support to the Senior Manager of Board Services.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A well-renowned law firm in Orange County is looking for a Corporate Secretary to support its attorneys and clients through a wide range of administrative, billing, and document-management... More responsibilities. This role will involve drafting and preparing engagement letters, conflict waivers, and client intake materials, managing client billing workflows including the review and editing of pre-bills, and processing expense reimbursements in compliance with firm policies. The individual will maintain complex calendars, deadlines, and meeting schedules; coordinate attorney conference and seminar registrations; and communicate with prospective clients during intake while assisting existing clients with billing questions. Responsibilities also include heavy document processing such as redlining, formatting, and assembling signature-ready documents; creating, organizing, and managing PDFs (including bookmarked and fully executed agreements); drafting professional transmittal emails and correspondence; preparing and assembling closing books; efficiently processing audit requests; and providing backup administrative and secretarial support as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

In the role as an Office Manager, you are responsible for the smooth day-to-day operations of the Poznan office, ensuring everything runs well-coordinated. The role focuses on administrative support,... More office coordination, and creating a well-organized work environment that enables teams to perform effectively. Responsibilities:-Managing the day-to-day operations of the office-Supporting employees with administrative matters-Handling incoming mail and courier deliveries-Taking care of product sample distribution among employees-Preparing and sending out company packages to remote workers-Collaborating with HR & Legal departments Coordinating with external service providers-Maintaining office documentation, invoices, archiving, GDPR compliance Preparing workstations for new employees -Supporting internal projects-Supporting on-boarding and off-boarding processes-Ensuring compliance with internal policies and local regulation-Office Event support-Ad-hoc tasks as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Office Administrator supports daily office and store operations by managing core administrative, clerical, and operational tasks. This role ensures efficient workflows, accurate recordkeeping,... More and consistent internal communication in a fast-paced, customer-focused environment. The position is fully on-site and operates on a standard weekday schedule.Typical Responsibilities? Coordinate day-to-day administrative and office operations? Maintain organized digital and physical records and filing systems? Process accounts payable, invoicing, reimbursements, and related documentation? Support inventory updates and data entry within internal systems or CRM tools? Assist with employee onboarding, personnel records, and basic HR administrationEnsure adherence to internal processes and support cross-department communicationWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Junior Buyer / Travel Support AssistantOverviewThe Junior Buyer / Travel Support Assistant supports procurement and travel operations for a federal maritime program. This role partners closely with... More the Purchasing Manager and Procurement team to execute compliant purchasing actions, manage vendor coordination, and support travel and expense activities in accordance with Federal Acquisition Regulations (FAR).Key ResponsibilitiesProcurement / Purchasing? Support RFQs and purchasing actions for the MARAD Ready Reserve Force (RRF) program? Collaborate with the Purchasing Manager and procurement team to ensure cost-effective, FAR-compliant purchasing? Establish and maintain strong working relationships with vendors, suppliers, and internal stakeholders? Monitor shipments to ensure on-time delivery; track and follow up on delayed or missing items? Maintain receiving and procurement documentation in accordance with FAR requirements? Reconcile vendor invoices and coordinate with Accounting for timely paymentTravel & Expense Support? Review employee travel expenses for policy compliance? Track expense report submissions and follow up on delinquent reports? Assist employees with travel and expense reporting questions? Coordinate timely submission of travel requests? Arrange and support travel logistics for internal teamsPayrate: $25-28/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is assisting a client in identifying a Mail & Document Processor for a temporary contract filling in for an employee?s personal leave. This person will support mail and document... More processing operations for an insurance company, completing a high volume of tasks daily. This individual will play a critical role in ensuring timely, accurate handling of incoming correspondence, documents, and payments. Due to the importance of continuity, the client is seeking someone who can begin at the start of April to allow for adequate training and knowledge transfer. This role requires strong attention to detail, an understanding of insurance documents, comfort working with multiple communication channels, and the ability to manage sensitive information with accuracy and discretion.?Open, sort, and scan all incoming mail received?Process and route returned mail appropriately?Input data in Excel for tracking purposes ?Sort and manage incoming faxes and emails?Handle checks and other payments received through the company?s PO Box?Ensure documents are accurately scanned, indexed, and routed to the correct teams?Maintain organization and accuracy while working with high volumes of correspondence?Follow established procedures for handling confidential and sensitive information?Support general administrative tasks related to mail and document processing as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less