Job Search Results for administrative assistant

Insight Global is looking for an Office Supervisor to join one of our local government clients. They will be responsible for overseeing all office management and performing administrative functions.... More Other responsibilities include: -Supervising clerical staff -Supervising office records -Reviewing reports to ensure accuracy -Receiving cash and receipts for records and safekeeping -Processing purchase orders -Authorizing invoices -Types correspondence, reports, minutes, letters, and other documents -Manages scheduling of department head's calendarWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a detail-oriented Property Administrator to support the management of commercial properties in Jersey City, NJ. Responsibilities include tracking Certificates of Insurance... More (COIs), processing invoices, and maintaining accurate records. The ideal candidate has experience with Yardi, thrives in a fast-paced environment and can effectively manage high volumes of administrative tasks. Strong organizational skills and a proactiveness are a must.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a highly motivated individual to join us at Lackland AFB in San Antonio, TX in a versatile administrative role supporting mission critical deliverables. Responsibilities... More may include but are not limited to:- Support daily operations of a DoD acquisition program by coordinating administrative and program management activities across multiple stakeholders- Track program tasks, milestones, and deliverables using Jira and Confluence, maintaining dashboards to provide real-time visibility into workflow status and team progress- Manage and monitor Contract Data Requirements List (CDRL) deliverables, ensuring documentation is developed, reviewed, customized, and submitted in accordance with contract and DoD standards- Maintain accurate program records, documentation, and contract artifacts, ensuring compliance with DoD acquisition and security requirements- Proactively follow up with team members to drive accountability, resolve action items, and ensure deadlines are met- Prepare and distribute program reports, briefings, and status updates using Microsoft Office tools (Word, Excel, PowerPoint)- Coordinate meetings, capture action items, and track follow-through across government and contractor teams- Serve as a trusted administrative and program support resource, anticipating needs and addressing issues before they impact program executionWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and detail-oriented HR Administrative Assistant for a 3-month contract to support our HR team sitting in the Woodlands, TX. Key Responsibilities:?Manage day-to-day... More HR operations, including employee relations, recruitment, and onboarding.?Administer and ensure compliance with HR policies, procedures, and benefits programs.?Utilize Excel for data analysis and reporting, including creating Pivot Tables and performing V-lookups.?Handle prevailing wage determinations and ensure compliance with relevant regulations.?Support the development and implementation of HR initiatives and systems.?Maintain accurate employee records and HR documentation.?Provide guidance and support to employees on HR-related matters.Compensation: $19-22/hr.Exact compensation may vary based on several factors, including skills, experience, and education.Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Assists with the successful delivery of multiple University design and construction projects by proactively supporting multiple project manager, engineers, and assistant directors as assigned. Duties... More include but are not limited to - Assisting Design and Construction Project Manager's with the procurement of profesional design consultant and contractor services for capital projects in accordance with organization guidelinesAssist in construction contracts and documentation for projects that range over $100M Initiate procurement transactions, purchase orders, disbursement vouchers, etc. Review project costs for accuracy and compliance as well as encode and obtain necessary approval for processing Oversee the invoicing process to assure compliance with PO'sMaintain complete electronic project records, recordkeeping system for project administration which will be used for audits upon completion of the projectAssist in the review, administration, and distribution of project reports/plans, technical and contract documents, form and meeting minutes Coordinate and schedule interdepartmental project meetings as well as arrange travel reservations and itinerariesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Receptionist/Admin Assistant for a Medical Practice located in Augusta, ME. As the the full time Admin, you will be expected to work M-F, 8am-5pm. Your responsibilities... More will include answering phone calls, setting appointments, having access to patient data, greeting patients and taking them to the correct room.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Under the direct supervision of the Office Administrator, the Receptionist serves as a key member of the Palo Alto office administrative team and is responsible for delivering exceptional reception,... More hospitality, and operational support to attorneys, staff, clients, and visitors. As one of the first points of contact for the firm, this role plays an integral part in fostering a professional, welcoming, and service-oriented environment while ensuring the smooth coordination of reception and office support functions. Key responsibilities include managing incoming calls through the firm?s Landis Attendant Console System for Microsoft Teams, directing callers appropriately, and providing backup coverage for front desk receptionists. While the role supports front desk operations, the majority of responsibilities are performed from the back office in support of daily reception and administrative responsibilities. In partnership with the Office Administrator and broader office services teams, the Receptionist also provides overflow support for day-to-day office operations, including conference room reservations, hoteling office coordination, visitor check-in and escorting, and maintaining hospitality standards across meeting and common spaces. The role requires strong communication, organizational, and customer service skills, along with the ability to manage multiple priorities in a fast-paced professional services environment. Additional responsibilities of the Receptionist include, but are not limited to: -Assist employees with telephone and voicemail support inquiries.-Research internal records and databases to identify attorney and client relationships as needed.-Coordinate meeting and event support with Facilities, Caf?, IT, and Security teams to ensure successful execution and hospitality readiness.-Maintain conference room and hospitality standards throughout the office.-Assist with special projects and additional administrative duties as assigned.-Maintain compliance with all firm policies, procedures, and operational standards.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Cushman & Wakefield is seeking a detail-oriented Property Administrator to support the management of industrial properties across the NJ area. Responsibilities include tracking Certificates of... More Insurance (COIs), processing invoices, preparing contracts and maintaining accurate records using Nexus, Yardi, MRI, and other client systems. The ideal candidate thrives in a fast-paced environment and can effectively manage high volumes of administrative tasks. Strong organizational skills and a proactive approach are essential to succeed in this dynamic team. This role requires to be on site 4x a week in Iselin and will report into the Managing Director.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Key ResponsibilitiesOffice Operations:- Manage day-to-day office logistics including deliveries, supplies, snacks, and equipment- Coordinate daily lunch orders and maintain overall office... More organization- Ensure the office environment is well-maintained and operationalPeople Operations Support:- Assist with employee onboarding and offboarding processes- Serve as a go-to resource for employee questions and general support- Provide light support during hiring ramp (approximately 10 new hires expected)- Assist with benefits-related processes during enrollment periodsCoordination & Administrative Support:- Coordinate meetings, schedules, and internal logistics- Support office build-out efforts, including working with vendors (e.g., interior designers)- Assist with team reservations, scheduling, and general administrative needsEvents & External Coordination- Support logistics for team events, recruiting events, and client visits- Coordinate with external event vendors as needed- Assist with guest logistics and office readinessPay: $20-$25/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A partner of Insight Global is looking for an HR Operations Coordinator to provide administrative, human resources, recruiting, and operational support services. This role is ideal for a... More self-directed professional who is comfortable supporting a fast-paced field services organization and managing multiple priorities with discretion and accuracy.This person will provide support in the following areas:Travel & Logistics Coordination?Coordinate and book domestic travel (airfare, hotel accommodations, rental vehicles) in alignment with travel guidelines?Manage travel changes, cancellations, and communications?Assist with event and conference logistics, registrations, and coordinationHR & Onboarding Support?Coordinate onboarding documentation for new employees and contractors?Send, track, and maintain required onboarding forms and agreements?Facilitate background application forms via DocuSign?Maintain organized and secure digital employee and contractor recordsRecruitment Support?Schedule interviews and manage candidate communications?Conduct initial applicant screening interviews?Track applicant status and maintain recruitment documentation?Support general recruiting-related administrative functionsPayroll & Financial Administration?Perform payroll-related data entry accurately and timely?Assist with invoice preparation, tracking, and documentation?Review and route expense submissions for approval in accordance with company procedures?Maintain organized financial records and supporting documentationClient & Administrative Support?Conduct lead follow-up communications with prospective clients?Complete data entry for contracts, internal forms, and operational documentation?Maintain accuracy across company systems and records?Provide general administrative and operational coordination support as requestedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less