Job Search Results for administrative assistant

This position is an Executive Assistant level position. Under general supervision by the program's President, oversee the day-to-day office operations of an active union serving almost one thousand... More faculty. Serve members in a timely and professional manner. Work with union leadership and campus employees to carry out confidential tasks related to contractual matters. Assist in event planning and projects as needed. Work with general direction and minimal supervision. Must be able to prioritize projects to ensure deadlines are met and regular duties are accomplished.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is looking for an Executive Admin to sit in Redmond, WA. This person will be going onsite 5 days a week to start out. They will be providing support to the executive office, as well as an... More executive within the group. They will be handling different responsibilities including the following:? Provide day-to-day operational support to the Executive Assistant and broader Executive Office team, serving as a trusted backup to the lead EA and adapting seamlessly to shifting needs and timelines.? Manage calendar support for the Chief of Staff, including scheduling across multiple time zones, navigating shifting priorities, and balancing urgent requests with long-term planning.? Coordinate and oversee executive office logistics, including procurement of supplies, hardware, assets, and facilities-related requests?ensuring smooth operations in a dynamic environment where needs evolve quickly.? Support and execute special assignments and ad-hoc projects, often with limited guidance and tight deadlines. This requires flexibility, discretion, and a solutions-focused mindset.? Provide onsite support during core business hours as needed, maintaining high levels of availability and responsiveness while navigating a highly visible and fast-paced work environment.? Identify and implement process improvements that increase team efficiency, simplify workflows, and optimize use of shared resources?contributing to the continuous evolution of how the executive office operates.? Build and maintain strong working relationships with key stakeholders across teams and disciplines, demonstrating professionalism, collaboration, and tact in all interactions.? Consistently embody a proactive, can-do customer service mindset, while maintaining the highest standards of confidentiality, integrity, and discretion?especially in handling sensitive information or executive-level communications.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented Legal Assistant to support our Commercial Real Estate practice. This full-time, permanent role involves preparing legal documents and correspondence, assisting with... More commercial real estate transactions, conducting due diligence searches, registering documents, managing files and billing, and supporting lawyers with calendar and practice management. The ideal candidate is organized, proactive, and thrives in a collaborative team environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job SummaryInsight Global is hiring a certified medical assistant supports the delivery of high-quality patient care by assisting with both clinical and administrative responsibilities under the... More supervision of a licensed medical provider. This role includes preparing patients and exam rooms, taking vital signs, performing clinical tests and lab procedures as trained, maintaining accurate patient records, and supporting office operations. In addition, someone who is willing to learn research related tasks like ordering fatty kits, processing research study kits, shipping kits, scheduling patients, weekly meetings, enrollment, sending EKGs over, doing the DAR. The ideal candidate is patient-focused, detail-oriented, and thrives in a fast-paced, team-based healthcare environment while upholding Hackensack Meridian Health?s standards of care, confidentiality, and professionalism.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is assisting a client of ours in the Coconut Grove, FL area who is seeking to hire a Sr. Executive Assistant/Operations Manager for a direct hire role. This client has been operating... More out of the United Kingdom for the last 5 years supporting a single family and their estate, but the company has recently branched out and opened a US based office. This role offers the opportunity to work closely with senior leaders in a dynamic, high-impact industry, providing invaluable support that contributes to the success of the organization.The successful Executive Assistant/Operations Manager will demonstrate emotional intelligence, adeptness in building strong relationships, and experience operating at the C-Suite/Board level. This role operates at a fast pace with high expectations. Expertise in diary management is essential, along with the ability to efficiently organize extensive worldwide travel arrangements. Attention to detail and being extremely organized are also crucial attributes for this role. This role will also assist with the operations of the setup and execution of their new office space. The Executive Assistant/Operations Manager will provide high-level support and will act as a trusted partner, ensuring seamless operations, effective time management, and enhanced communication. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are searching for a Medical assistant for one our our leading Dermatology Clinics in the Atlanta area. The Medical Assistant will assist the provider(s) with patient care. They will create an... More atmosphere that reflects the level of standards and care that patients can expect to receive from this practice. To be successful in this position, the certified medical assistant must be cheerful, friendly, polite, tactful, and professional in appearance and manner always. They will be able to communicate with the provider and patient and be mindful of patient confidentiality. They will be able to evaluate and respond to a patient needs and relay the doctors instructions. The candidate should be a team player and respectful of their co-workers.Responsibilities: ?Responsible for documenting the practice?s medical records and all information conveyed by the patient throughout the examination verbatim. ?Prepares patients for examination and treatment by escorting them from the waiting area to the exam room. Takes patient?s history (HPI), determines chief complaint, verifies their medical and surgical histories, current medications, etc., and takes vital signs if applicable. ?Protects patients? rights by maintaining confidentiality of personal and financial information and follows HIPAA regulations. ?Verifies patients? insurance and accurately enters the patient?s information into the NexTech database. ?Reports to Practice Administrator for administrative duties and to the Nurse Supervisor for clinical duties. ?Maintains operations by following policies and procedures and reports changes as needed. ?Communicates with patients, internal as well as external customers, in a courteous, professional, cooperative & mature manner. ?Prior to surgery, reviews and completes required surgical documents prior to appointment with recent test results and correspondence and determines needed services per practice protocol. ?Prior to patient visit, confers with Medical Provider regarding any incomplete patient tests/consults or other incomplete orders. ?Responds to patient communications. Contacts patients regarding test results and schedules further surgical treatment(s). ?Prior to treatment, ensures that all proper consents have been reviewed, initialed, signed and dated by the patient. ?Gives injections, assists with examinations and office procedures as needed; and provides other patient care services as directed by the Medical Providers. ?Performs suture removals as directed by the Medical Providers. ?Upon Medical Providers orders, ensures that the delivery/transmittal of prescriptions is being completed and responds to medication requests per practice protocol. ?Verifies all patient/specimen information corresponds with tissue specimen(s). Records tissue specimen(s) and enters them into log. ?Triages and responds to patient communications per practice policy. ?Assists with scheduling tests and treatments, and processing referrals to other providers. ?Responsible for abiding by the Standards of Conduct and meets all compliance training requirements. ?Effectively uses EMR system to document patient records using proper English grammar, spelling, and syntax.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are searching for a Medical assistant for one our our leading Dermatology Clinics in the Atlanta area. The Medical Assistant will assist the provider(s) with patient care. They will create an... More atmosphere that reflects the level of standards and care that patients can expect to receive from this practice. To be successful in this position, the certified medical assistant must be cheerful, friendly, polite, tactful, and professional in appearance and manner always. They will be able to communicate with the provider and patient and be mindful of patient confidentiality. They will be able to evaluate and respond to a patient needs and relay the doctors instructions. The candidate should be a team player and respectful of their co-workers.Responsibilities: ?Responsible for documenting the practice?s medical records and all information conveyed by the patient throughout the examination verbatim. ?Prepares patients for examination and treatment by escorting them from the waiting area to the exam room. Takes patient?s history (HPI), determines chief complaint, verifies their medical and surgical histories, current medications, etc., and takes vital signs if applicable. ?Protects patients? rights by maintaining confidentiality of personal and financial information and follows HIPAA regulations. ?Verifies patients? insurance and accurately enters the patient?s information into the NexTech database. ?Reports to Practice Administrator for administrative duties and to the Nurse Supervisor for clinical duties. ?Maintains operations by following policies and procedures and reports changes as needed. ?Communicates with patients, internal as well as external customers, in a courteous, professional, cooperative & mature manner. ?Prior to surgery, reviews and completes required surgical documents prior to appointment with recent test results and correspondence and determines needed services per practice protocol. ?Prior to patient visit, confers with Medical Provider regarding any incomplete patient tests/consults or other incomplete orders. ?Responds to patient communications. Contacts patients regarding test results and schedules further surgical treatment(s). ?Prior to treatment, ensures that all proper consents have been reviewed, initialed, signed and dated by the patient. ?Gives injections, assists with examinations and office procedures as needed; and provides other patient care services as directed by the Medical Providers. ?Performs suture removals as directed by the Medical Providers. ?Upon Medical Providers orders, ensures that the delivery/transmittal of prescriptions is being completed and responds to medication requests per practice protocol. ?Verifies all patient/specimen information corresponds with tissue specimen(s). Records tissue specimen(s) and enters them into log. ?Triages and responds to patient communications per practice policy. ?Assists with scheduling tests and treatments, and processing referrals to other providers. ?Responsible for abiding by the Standards of Conduct and meets all compliance training requirements. ?Effectively uses EMR system to document patient records using proper English grammar, spelling, and syntax.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

What Will You Contribute?The Executive Assistant provides high-level administrative and operational support to senior leadership, ensuring seamless coordination across internal teams and external... More stakeholders. This role is critical to enabling strategic execution by managing complex calendars, preparing executive communications, and facilitating smooth operations across global locations. The ideal candidate is highly organized, proactive, and confident in engaging with C-suite executives and senior stakeholders.Responsibilities & Deliverables: Executive-Level Support? Manage dynamic calendars with precision, including scheduling across multiple time zones and coordinating high-priority meetings.? Arrange complex domestic and international travel, including itineraries, accommodations, and expense reporting.? Prepare and edit correspondence, reports, presentations, agendas, and meeting minutes with a high level of accuracy and professionalism.? Handle confidential communications and documentation with discretion and sound judgment.Strategic Coordination & Prioritization? Track key initiatives and ensure timely follow-up on strategic deliverables.? Anticipate executive needs and proactively manage shifting priorities in a fast-paced environment.? Prepare executive briefings and support alignment across business priorities.? Push back when necessary to protect time and ensure focus on top priorities.Global Stakeholder Engagement? Facilitate communication and relationship management across global teams, including coordination across multiple time zones.? Serve as a liaison between executives and internal/external stakeholders, ensuring timely and effective communication.Office & Location Support? Provide support for in office/offsite internal meetings (catering, booking offices, technology, organizing badges etc.) across sites and remotely ? Support event planning and coordination for internal meetings, offsites, and executive visits.? Enhance and follow processes to improve business efficiency and team collaboration.Required Skills & Experience:? Proven experience supporting senior executives, including C-suite, in a fast-paced, global organization.? Strong calendar management and organizational skills, with the ability to prioritize and multitask effectively.? Experience working across multiple time zones and supporting global teams.? Industry experience in banking, financial services, or technology is a strong plus.? Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Zoom, SharePoint).? Excellent interpersonal and communication skills, with the ability to build relationships and influence at all levels.? Demonstrated ability to be proactive, take initiative, and push back when needed to ensure alignment and execution.? Ability to manage sensitive information with discretion and professionalism.Event planning or coordination experience is preferred.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer in Huntsville, AL is looking to hire an inventory admin to assist the inventory manager on research for bid proposals; setup, maintenance, and troubleshooting Personal Computers and other... More electronic equipment; downloads and installs software and provides training to program users; data entry of all Fleet work orders.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Secret cleared Executive Assistant to sit fully on-site NW Washington, DC supporting a large government client. Responsibilities include but are not limited to: a.... More Prepare and develop correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations on site, and to offices off-site (both Federal and non-Federal) as directed. Activities include screening correspondence for clarity, completeness, grammatical and procedural accuracy, policy compliance, and follow-up of the required action from inception to completion; reviewing and editing, updating, consolidating, formatting, and manipulating Microsoft Word documents, Microsoft Excel spreadsheets, and Microsoft PowerPoint presentations; initiating appropriate actions to ensure correspondence. b. Properly monitor and track correspondence as required in approved database to ensure that all assigned suspense requirements are met. Distribute correspondence to all individuals in accordance with approved guidelines and processes. c. Plan, coordinate and organize events (both on site and off site) for assigned federal staff. Audience may include senior Government staff, various contract staff both on and off-site, and the general public. d. Perform all actions required to schedule, coordinate, and setup/connect for video teleconferences (i.e., local resources, local and distant participants, etc.) as required. e. Schedule and maintain calendar of assigned meeting space within the organization. f. Monitor a broad range of communications in order to make scheduling determinations and recommendations to assigned federal staff. Maintain daily schedule of assigned federal staff.Compensation: $40-45/hr. Exact compensation may vary based on several factors, including skills, experience, and education.Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less