Job Search Results for administrative assistant

Insight Global is seeking a Senior Executive Assistant to support a highly accomplished and intellectually driven Executive Director. This individual is considered one of the brightest minds in... More their field, with deep interests spanning physics, chemistry, medicine, and cutting-edge technology. The Executive operates on a non-traditional schedule, hitting peak productivity in the evenings and working with high-profile individuals who have demanding and ever-changing calendars. The ideal EA brings calming, positive energy, thrives in fast-paced environments, and excels at acting as an ambassador for the executive?s time. This role is perfect for someone who loves complex calendars, high-stakes coordination, and partnering closely with a visionary leader.Day-to-Day:? Own and manage an extremely complex executive calendar with shifting priorities? Act as a scheduling ambassador with senior leaders, public figures, and external partners? Proactively plan meetings and commitments 3?4 weeks in advance? Rapidly reschedule meetings as priorities change, maintaining strong relationships? Keep the executive grounded and on track amid constant distractions and demands? Take detailed notes during meetings, podcasts, and conversations; track action items? Support logistics for events, podcasts, and external engagements? Anticipate needs and proactively solve scheduling and communication challengesPay $45-50 depending on experience and skillWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

-Handle all administrative tasks as needed, including: oPrinting reports and organizing them into bindersoCoordinating team logistics (e.g., weekend work schedules, office lunches)-Approve timesheets... More and expense reports -Manage travel bookings and related documentation -Maintain accurate records and ensure timely submission of reportsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Provide high-level business support to the EVP, exercising discretion, independent judgment, and confidentiality in all matters.? Prioritize incoming information and requests, act as liaison to... More internal and external stakeholders, and prepare presentations, agendas, and board-related materials.? Own the EVP?s calendar and email end-to-end?prioritizing requests, resolving conflicts, preparing briefing materials, and ensuring timely attention to urgent communications.? Lead meeting preparation and logistics, including agenda design, materials compilation, pre-reads, technology needs, attendee coordination, and action-item tracking.? Conduct research, summarize findings, and support special projects and strategic initiatives.? Provide administrative and operational support to the EVP?s direct reports (e.g., expenses, scheduling, reporting, light project coordination).? Contribute as part of the Administration team, providing backup support for other C-suite executives as assigned by the AVP, Executive Administrator.? Identify and implement process improvements to enhance workflow consistency, quality, and efficiency.Perform other duties and projects as needed in support of executive operations.Salary for this role ranges from $72k - $78k depending on experienceWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are looking for a highly organized Executive Assistant & Office Manager to support our leadership team and oversee the day-to-day operations of our Palo Alto office. This role combines... More executive-level administrative support with hands-on office management responsibilities and requires strong attention to detail, professionalism, and comfort working in a fast-paced startup environment.-Manage complex calendars for 3+ executives-Schedule meetings across multiple time zones and resolve conflicts-Coordinate executive travel (flights, hotels, itineraries)-Prepare meeting logistics (rooms, VC, materials)-Support leadership, board, and investor meetings-Act as primary point of contact for Palo Alto office-Greet visitors, candidates, and partners-Coordinate food orders, catering, and team lunches-Manage office vendors, building management, and service providers-Order and maintain office supplies and equipment-Handle deliveries and general office logistics-Coordinate team events, office gatherings, and offsites-Maintain an organized, welcoming, and productive office environment-Support ad hoc operational needs for leadership and the broader teamWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and proactive Administrative Coordinator to support our team with a variety of operational, logistical, and administrative tasks. This role is essential in ensuring... More smooth day-to-day operations, fostering team culture, and supporting internal communications and planning.Calendar Management: Maintain and coordinate calendars, including scheduling meetings and checking availability via Outlook.Meeting Support: Prepare department meeting slides, monthly PMM updates, and EHS safety presentations.Event Planning: Organize team events, outings, and lunches; manage birthday celebrations and cake coordination.Administrative Support: Handle printing, laminating, booking rooms, and ordering office supplies.Team Coordination: Maintain seating charts and org charts; manage team swag orders.Expense Management: Prepare and submit expense reports in a timely and accurate manner.COI Collection: Track and collect Certificates of Insurance (COIs) as needed.Interview Coordination: Assist with scheduling interviews and checking availability across stakeholders.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a high caliber Executive Assistant to provide dedicated, full time support to the Managing Director of the Enterprise Technology Operations group at one of the largest... More financial institutions. This role requires exceptional accountability, attention to detail, executive presence, and the ability to operate with urgency and professionalism in a fast paced, onsite environment. The ideal candidate is personable, proactive, and humanistic. This individual takes radical ownership of their work, learns quickly from feedback, and does not repeat mistakes. They are trusted, responsive, and comfortable acting as an extension of the executive they support. This is a highly visible and trusted position supporting senior leadership. The right candidate will be empowered to take ownership, build long term trust, and play a critical role in the day to day success of the executive team.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a compassionate and dedicated Medical Assistant to join our client at a primary care clinic in Richardson, TX. The ideal candidate will have a passion for working with... More elderly patients and providing high-quality care. This role involves assisting healthcare providers with patient care, administrative tasks, and ensuring a smooth workflow within the clinic. The ideal candidate is able to act calmly in emergency situations.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Administrative Assistant provides high-level administrative and operational support across multiple workstreams, including finance, program management, and general office administration. This... More role requires strong organizational skills, adaptability to constant change, and the ability to prioritize competing tasks effectively while leveraging technical proficiency to support complex coordination needs.Hybrid Role: In OGO office, Tues-Thurs, 8-hour days with flexibility to travel offsite for workshops/meetingsKey Competencies? Comfort with ambiguity and ad hoc requests.? Strong attention to detail and accuracy.? Service-oriented mindset with excellent interpersonal skills.? Effective workload and time management across multiple priorities.? Ability to adapt quickly to changing priorities and environment? Reliable delivery on standard workWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Executive Assistant, Technology for their client in the construction space. This individual will act as the operational backbone for senior technology leadership,... More supporting multiple teams by managing calendars, coordinating travel and events, assisting with recruiting logistics, and keeping cross-functional initiatives on track. The ideal candidate thrives in a fast-paced, highly visible, in-office environment and takes pride in being a trusted partner who keeps leaders and teams running smoothly.- Manage complex, multi-stakeholder calendars for senior technology leaders- Prioritize and schedule internal and external meetings to optimize leadership time- Prepare meeting agendas, capture action items, and track follow-through- Coordinate travel including flights, hotels, ground transportation, and itineraries- Support Jira ticketing activities including ticket entry, routing, updates, and reporting- Assist with planning and executing team offsites, workshops, and on-site events- Coordinate event logistics including venue selection, catering, AV, vendors, and communications- Partner with recruiting and hiring managers to schedule interviews across multiple time zones- Serve as a point of contact for candidates and support onboarding logistics- Assist with IT purchasing, order tracking, receiving, and fulfillment issue resolution- Help administer the Amazon Business account and reconcile purchases- Submit and reconcile expense reports and corporate credit card statementsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our team is looking for a Project Management Assistant to join our team. The PMA team is responsible for processing contract requests for a large utility company. Contract requests include:... More ?Processing CREQs (contract requisitions): a request to initiate or procure a contract to engage a vendor.?Processing CCRs (contract change requests): a request to change the terms of an existing contract with a vendor.?Processing CPAs (contract payment authorizations): an internal approval that allows the utility to pay a vendor for work performed under an approved contract.The Project Management Assistant (PMA) will work with Project Managers to enter these contract requests into their system. The Project Managers will send the PMA the information needed to enter the request, and the PMA is responsible for timely and professional communication with the Project Manager and detailed data entry. The PMAs are also responsible for resolving any data discrepancies if the information received is not consistent with other sources. The PMA acts as a crucial player on the project management team ? ensuring that all projects are accounted for correctly! In summary, the day-to-day tasks are:?Create and manage contract requisitions (CREQ) in AS8, including all project information found in proposals?Create and manage contract payment authorizations (CPA) using AS8, including routing for approvals, managing invoices, and completing CPA checklists?Follow up with project managers to ensure compliance and resolve discrepancies urgently?Create and manage contract change requests (CCR) in AS8, including filling in project information and routing for approvals?Process and execute project initiation and close-out tasks, including creating and managing work orders (WO), project IDs (PID), and service requests (SR) in AS8?Finalize all CPAs and create CCRs to close out projects and contracts?Ensure compliance with all project requirements and resolve any issues or concernsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less