Job Search Results for administrative assistant

Insight Global is seeking an Academic Specialist. This position provides day to day administrative, scheduling and project coordination support for clinical and academic activities. This role is... More onsite in Sacramento M-F 8:00am-5:00pm PST. Responsibilities:?Support clinical and academic department projects?Manage scheduling for faculty, students, and department operations?Assist with planning and coordinating events, workshops, and activities?Maintain accurate documents, reports, and records?Communicate clearly with faculty, students, and administrative partners?Provide general administrative support in a busy academic environmentWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Responsible for providing end-to-end administrative and tactical support to our L&D day-to-day operations and facilitating/producing specific learning experiences. Coordinate and execute training... More logistics and track compliance within our LMS, maintain and distribute physical materials, set up the learning environment, and manage the purchasing/payment operations for L&D programs.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A partner of Insight Global is looking for an HR Operations Coordinator to provide administrative, human resources, recruiting, and operational support services. This role is ideal for a... More self-directed professional who is comfortable supporting a fast-paced field services organization and managing multiple priorities with discretion and accuracy.This person will provide support in the following areas:Travel & Logistics Coordination?Coordinate and book domestic travel (airfare, hotel accommodations, rental vehicles) in alignment with travel guidelines?Manage travel changes, cancellations, and communications?Assist with event and conference logistics, registrations, and coordinationHR & Onboarding Support?Coordinate onboarding documentation for new employees and contractors?Send, track, and maintain required onboarding forms and agreements?Facilitate background application forms via DocuSign?Maintain organized and secure digital employee and contractor recordsRecruitment Support?Schedule interviews and manage candidate communications?Conduct initial applicant screening interviews?Track applicant status and maintain recruitment documentation?Support general recruiting-related administrative functionsPayroll & Financial Administration?Perform payroll-related data entry accurately and timely?Assist with invoice preparation, tracking, and documentation?Review and route expense submissions for approval in accordance with company procedures?Maintain organized financial records and supporting documentationClient & Administrative Support?Conduct lead follow-up communications with prospective clients?Complete data entry for contracts, internal forms, and operational documentation?Maintain accuracy across company systems and records?Provide general administrative and operational coordination support as requestedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Salary: 90k My client, a premier spring training and minor league baseball stadium in South Florida, is seeking an Office Manager to join their team. This individual will report directly to the... More General Manager and will oversee one direct report. The role will require wearing multiple hats, with responsibilities split approximately 60% accounting, 30% HR, and 10% administrative support. While strong accounting experience (monthly finances, budgeting, processing payroll, etc.) is required, the HR responsibilities can be taught. The ideal candidate is patient, resilient, and people-focused, with a willingness to take on tasks outside of their formal job description and contribute wherever needed as a team player. During the baseball season, the environment becomes fast-paced and unpredictable, so it?s important that this person is comfortable working occasional late hours, weekends, and being on call when necessaryWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A large HVAC manufacturer's representative firm is seeking a Front Desk Associate to join their team in the Bellevue, Washington area. This person will serve as the first point of contact for... More visitors and callers, providing professional customer service and administrative support to the office. Responsibilities include greeting guests, managing incoming calls and correspondence, scheduling meetings and conference rooms, maintaining office supplies and kitchen inventory, and supporting basic project and accounting tasks such as data entry and petty cash reconciliation. This role also assists with document preparation, filing, and coordinating travel arrangements. Strong communication, organization, and multitasking skills are essential, along with proficiency in Microsoft Office and SharePoint. The ideal candidate thrives in a fast-paced environment and maintains a positive, professional demeanor.While on contract, this role is paying anywhere between 22 - 27/hr. depending on years of experience and education level.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Whiting-Turner Project Admins are team members who assist the jobsite staff by completing multiple administrative tasks. Their major duties include:Construction background preferredGreet clients and... More guests ? maintain orderly reception and common areasAnswer the telephone, takes messages and answers inquiresOrdering, distributing and keeping an inventory of office/trailer suppliesScheduling of meetings and conference roomScan and file all field paperwork appropriately (CMiC, share drive, folders, Daily Logs, JHA?s, Visitor Sign-In, Site Release Forms, EEO Job Applicant Sign-In Sheets)Maintain all subcontractor onsite safety folders (SDS & MSDS ? 1 electronic and 1 hard copy, OSHA required)Maintain all project permit files onsite and electronicallyMaintain and update all subcontractor insurance policies/renewalsCollecting subcontractor waivers and union lettersDaily archivingVarious data entry as neededFiling owner contracts, owner change orders, submittals, RFIs, subcontracts, subcontract supplements, insurance and general document control (CMiC and office, if not paperless)Coding Miscellaneous Invoices and processes them through workflowCertified Payroll/LPCE Tracker (if applicable)Handling Insurance in CMICCoding credit card charges, collecting receipts, and submitting vouchers for approvalCommunicating in a positive and effective manner with staff, vendors, subcontractors, and visitorsPerforming other duties assignedRequired Knowledge, Abilities, and Skills:Maintain a high level of confidentialityCommunicate clearly and concisely in both written and oral formPerform clerical and administrative tasks quickly and accuratelyWork independently and organize complex clerical tasksAbility to be flexible and adaptable in a variety of situationsRemain calm under trying circumstances and work with frequent interruptionsMaintain efficient office procedures and a system for keeping track of requested actions and reportsMeet strict timelines and perform multiple tasksWork harmoniously with individuals and groups of employeesKnowledge and proficiency in the use of technology (i.e. computers, Microsoft Office Suite, Multi-line phone system, Adobe and/or Bluebeam, General Office Equipment such as copier/scanner, etc.)We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a seeking an organized and detail-oriented Office Administrator & Shipping/Receiving Clerk to support daily office operations and manage all shipping and receiving... More activities. This role serves as the front line of the office, ensures smooth administrative operations, and plays a key role in material coordination supporting Manufacturing and Operations teams. This is a full time role that would be fully onsite. Responsibilities: Office Administration- Serve as front-desk support, including answering phones, managing mail, greeting visitors, and issuing access badges- Maintain office supplies, equipment, and general office organization- Support visitors and perform miscellaneous office-related errands as neededShipping & Receiving- Receive all incoming materials, supplies, equipment, and returned goods- Verify shipments against purchase orders and document discrepancies, damages, or partial shipments- Prepare reports for Accounts Payable, Quality, and Purchasing regarding received or returned materials- Assign lot numbers and label inventory and controlled materials according to receiving procedures- Assemble orders, prepare goods for shipment, and verify outgoing shipment accuracy- Serve as the primary point of contact for shipping carriers, coordinating deliveries and pickups - Regularly move inventory / packagesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are sourcing a Warehouse Manager/ Admin for one of our large home security clients. This position is 5 days on site (M-F at the warehouse from 7AM-4PM). This role is replacing a previous Office... More Manager and will serve as the primary administrative and operational support for the office. The individual will be responsible for managing daily back-office operations, job coordination, and office oversight while working closely with field and warehouse teams.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job Title: Legal ReceptionistLocation: OnsitePay Rate: $18?$22/hourSchedule: Full-timeDuration: 9-Month Contract-to-HireJob Overview:A well-established tax law firm is seeking a reliable and... More detail-oriented Legal Receptionist to support daily front-office and clerical operations. This role is highly administrative and phone-heavy, serving as the first point of contact for clients while providing critical clerical support to the legal team.Responsibilities:? Answer and manage a high volume of inbound phone calls; screen and route calls appropriately? Greet clients and provide professional front-office support? Sort, scan, and file legal and tax documentation accurately? Maintain and update records within the firm?s CRM and case management systems? Pull and generate reports from internal software systems? Contact clients to request missing or required documentationPerform general clerical and administrative duties as needed to support attorneys and staffWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Receptionist/Admin Assistant for a Medical Practice located in Kansas City, MO. As the full time Admin, you will be expected to work M-F, 8am-5pm. Your responsibilities... More will include answering phone calls, setting appointments, having access to patient data, greeting patients and taking them to the correct room.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less