Job Search Results for administrative assistant

Our client is seeking a Legal Assistant to join their strata litigation team. In this role, you will be setting court dates and communicating with registries; arranging court and tribunal filings and... More applications; preparing and drafting various correspondence; maintaining an efficient file management and bring forward system; maintaining full calendar, email management and managing lawyers? practice; liaising with legal assistants, paralegals, other lawyers and clients on file progress; and general administrative duties as required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is seeing an Administrative Supervisor to sit in Frederick, MD. This individual will be responsible for supervising and supporting a technical engineering team of 8-12 people. They will... More coordinate schedules for multiple teams and track KPI's to monitor team performance to ensure goals are met. Additionally, they will oversee day to day operations which include approvals, reporting and resource allocation. The ideal candidate will have strong communication skills, strong experience with Deltek and must be a solutions based thinker.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A growing organization is seeking a highly organized and detail-oriented Executive Assistant to support senior leadership and help ensure smooth day-to-day office operations. This role is ideal for... More someone who thrives in a fast-paced, collaborative environment and enjoys working closely with executives while balancing administrative and operational responsibilities.The ideal candidate is proactive, polished, and comfortable handling confidential information while managing multiple priorities.Key ResponsibilitiesProvide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangementsServe as a key point of contact between executives and internal and external stakeholders, ensuring clear and timely communicationPrepare and distribute correspondence, presentations, reports, and meeting materialsHandle sensitive and confidential information with professionalism and discretionSupport day-to-day office operations to maintain an organized, efficient, and welcoming work environmentManage office supply inventory and coordinate orders as neededPartner with building management on maintenance requests, repairs, and facility needsAssist with office layout planning and workspace organization as the organization growsPlan and coordinate company meetings, events, and conferences, including logistics, vendors, and cateringSupport employee engagement initiatives and team-building activitiesManage incoming calls and inquiries, directing them appropriatelyAssist with expense reporting and invoice processingMaintain organized digital and physical filing systemsProvide administrative support for special projects and executive-led initiativesConduct research, compile data, and prepare materials for executive presentations and meetings as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a highly skilled and experienced Legal Assistant to join our clients reputable civil litigation firm in Irvine, CA. The ideal candidate will have a strong background in... More trial preparation and support, and will be able to handle a variety of tasks to assist their legal team.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an admin assistant for one of there clients in the Orlando Area. This person will be supporting the VP, AVP, and sometimes all of facilities with any administrative... More tasks. This position will be Monday-Friday 7am-3pm fully onsite. This person will be using Microsoft office on the daily and need to be proficient with word, PowerPoint, Excel. Tasks can vary from writing letters and analysis to answering phone calls as needed. This candidate will have stellar communication and 3-5 years of admin assistant or relative experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Position OverviewThe Administrative Assistant will serve as a key support partner to leadership and brokers by managing incoming calls, client documentation, payroll tracking, and transactional... More records. This role is ideal for someone with experience in brokerage or financial services administration who is comfortable juggling multiple priorities and is interested in growing into an Administrative Lead role over time.Key ResponsibilitiesAnswer and manage incoming calls from brokers (approximately 15?20 calls per day)Support brokers with client files, records, and transactional documentationMaintain and organize client records and internal spreadsheetsAssist with payroll tracking using Excel spreadsheetsPrepare and manage client mailers and perform mail mergesHandle data entry and documentation using Microsoft Excel and WordSupport transaction processing and recordkeepingEnsure accuracy and organization of brokerage management recordsProvide general administrative support to leadership to reduce workload and improve efficiencyWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Office Assistant to join the team at a large oil and gas company here in Houston, Texas. This role is responsible for managing and stocking five office kitchens while... More maintaining accurate inventory records and ensuring consistent cleanliness and functionality throughout the day. Duties include ordering, storing, labeling, rotating, and tracking kitchen supplies; monitoring coffee machines; and conducting routine inventory counts. The position also oversees mailroom operations by receiving, sorting, distributing, and tracking incoming and outgoing mail and deliveries, handling postage needs, and maintaining organized storage areas. Additional responsibilities include assisting Administrative Assistants with meeting and training setups (including coffee, water, light refreshments, and lunch catering), providing scheduled front-desk coverage to greet visitors, route calls, and maintain lobby appearance, and keeping copy and print centers organized and fully stocked. Working under the direct supervision of the Facilities Manager, this role follows established procedures and service timelines, interacts regularly with internal teams and visitors, exercises initiative to prioritize tasks and resolve routine issues, and identifies minor process improvements related to inventory, mail handling, or vendor follow-ups for managerial review.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Administrative Assistant will provide day-to-day administrative support to the Customer Operations Manager within a utility environment. This role focuses heavily on payment services support,... More including mail processing, physical check handling, inbox and calendar management, and documentation support. The ideal candidate is detail-oriented, organized, and comfortable handling confidential customer and financial information in a fast-paced, process-driven setting.Responsibilities:Provide administrative support to the Customer Operations Manager, including managing calendars and scheduling meetings.Manage and monitor a shared inbox, routing inquiries appropriately and responding to routine requests.Send standardized outbound communications, including generic emails to external partners such as mobile home parks.Support paperless billing operations by processing returned bills and related correspondence.Assist with the handling, tracking, and processing of a high volume of physical checks in alignment with payment services procedures.Receive, sort, and route incoming mail related to credit and payment services, including sensitive documents such as bankruptcy notices.Support check-related workflows by assisting with documentation, reconciliation support, and internal coordination.Help develop, document, and maintain standard operating procedures (SOPs), outlining step-by-step processes for payment and mail handling.Ensure accurate recordkeeping and adherence to internal controls, compliance requirements, and utility policies.Provide general administrative support as needed, including document management and process support.This is a hybrid position and the Admin will need to be onsite Monday-Thursday weekly.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Executive Assistant will serve as a critical liaison between the Executive Leadership Team and internal/external stakeholders, delivering high-level administrative support. This role involves... More managing complex calendars, coordinating communications, arranging travel, and handling confidential matters professionally and carefully. The ideal candidate will exhibit exceptional organizational abilities, flexibility, and a proactive approach to problem-solving, ensuring the smooth operation of executive activities and contributing to the overall success of the organization. Essential Duties & Responsibilities: ? Support Executive Leadership Team: Assist a team of executives with administrative tasks, travel booking and scheduling. ? Administrative Support: Provide comprehensive administrative assistance, including calendar management, email correspondence, and meeting coordination for executives. ? Stakeholder Communication: Act as the primary point of contact between executives and internal/external stakeholders, ensuring clear and professional communication. ? Board of Directors Support: Prepare materials, reports, and presentations for Board of Directors meetings, ensuring accuracy and timely delivery. ? Travel & Event Management: Organize complex travel arrangements, conferences, and meetings, including logistics, itineraries, and expense reporting. ? Document Preparation: Draft, edit, and format internal and external communications such as reports, presentations, and emails. ? Meeting Facilitation: Prepare agendas, take accurate minutes, and follow up on action items to ensure timely completion. ? Project Management: Oversee and manage special projects from conception to completion, ensuring deadlines and objectives are met. ? Confidentiality & Discretion: Handle sensitive information with utmost confidentiality and professionalism. ? Problem-Solving: Anticipate executive needs and proactively address challenges, ensuring a seamless workflow. ? Team Collaboration: Work closely with other administrative staff to support organizational goals and foster a collaborative environment. ? In-Office Visits & Travel: Be available for in-office visits and/or travel as required to support executive functions ? Other duties as assigned? Prioritization: Proven ability to manage multiple projects, prioritize tasks, and meet deadlines. ? Communication Skills: Exceptional verbal and written communication skills, with attention to detail and clarity. ? Technological Proficiency: Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with cloud-based tools and online calendars. ? Organizational Strength: Strong organizational skills with the ability to think proactively, prioritize effectively, and maintain attention to detail. ? Time Management: Ability to manage competing priorities and adapt to changing demands in a fast-paced environment. ? Interpersonal Skills: Strong interpersonal abilities, fostering positive relationships with stakeholders at all levels. ? Discretion & Confidentiality: Demonstrated experience in handling confidential and sensitive information. ? Problem Solving: resourceful mindset with the ability to anticipate and address potential challenges independently. ? Adaptability: Comfortable navigating ambiguity and thriving in dynamic environmentsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Executive Assistant for a direct hire opportunity in the Northern Virginia area. This resource will serve as the strategic partner to the Senior Vice President. You will... More be providing executive level administrative, logistical, and project management support to ensure the SVP is aligned and prepared for each day. You will architect and manage the executives calendar with Microsoft Outlook. This role is primarily focused on enabling the effectiveness of the SVP of People, while also supporting alignment and coordination across functional areas led by senior leaders who oversee their own teams and operational support. The Executive Assistant ensures priorities are connected, leadership efforts are streamlined, and initiatives move forward with clarity and consistency.The ideal candidate exercises sound judgment, maintains strict confidentiality, and operates with a high level of professionalism in a fast-paced, mission-driven environment.Communications, Correspondence & Information Flow?Manage high-volume email and message flow; draft, edit, and prepare communications on behalf of the executive.?Summarize complex information into concise briefs and decision-ready materials.?Serve as a filter and amplifier?elevating what matters and removing noise.?Support messaging consistency across internal and external audiences.Relationship & Stakeholder Management?Manage key relationships?including staff, Board members, partners, and external collaborators?ensuring timely, professional interactions.?Maintain stakeholder maps, follow-up lists, and engagement rhythms for high-priority relationships.?Handle sensitive information with discretion, diplomacy, and impeccable judgment.Operational & Administrative Excellence?Coordinate complex domestic and international travel itineraries, logistics, and expense reconciliations.?Oversee document management, digital organization, and system efficiency for the Executive Office.?Manage special events, or key leadership gatherings as needed.?Continuously assess and improve systems for workflow, communication, and organization.Culture, Trust, and Leadership Support?Maintain a high degree of confidentiality, integrity, humility, and emotional intelligence.?Partner with the executive to reinforce a culture of clarity, respect, accountability, and well-being.?Demonstrate ?daring leadership? behaviors?curiosity, grounded confidence, courage, and empathy.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less