Job Search Results for administrative assistant

? Assisting with completing payroll forms? Assisting with travel documents? Completing Harmony assessments (entering vendor payment information)? Completing client searches in computer system? Filing... More documents & managing mail delivery/pick-up? Maintaining excel spreadsheets ? Ordering office supplies? Pulling SafeMeasures data? Requesting and opening volume II case records? Requesting clients? medical records and progress reports? Sending introduction letter to clients? Sending calendar remindersWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A nationally recognized service organization supporting essential equipment operations is seeking a high-energy Administrative Coordinator to support a high-volume service office. This is a crucial... More role as it will significantly reduce workload strain and enhance communication metrics for the region.This location has about 3 employees who are in and out of the office, and covers 65,000+ square miles. Communication with customers is a critical driver of customer satisfaction scores and overall revenue growth.This individual will serve as the front-line contact for customers, technicians, and internal teams - ensuring updates are communicated promptly, the office runs smoothly, and incoming calls are answered professionally. After training you will often work independently; fielding up to 70 calls a day. This is an excellent opportunity for someone who enjoys a fast-paced environment, has strong people skills, and wants to join a company with significant internal advancement potential. If performance milestones (30-60-90 days) are met, this role can grow into broader office, service, or operational responsibilities.Responsibilities? Make outbound customer calls to provide repair schedule updates (50%+ of role; ~60?70 calls/day)? Answer and triage all inbound calls to the Birmingham office? Receive, sign for, and distribute mail and packages, including FedEx overnight? Maintain office appearance and assist with general upkeep? Organize parts shelves and support inventory coordination? Assist with basic administrative tasks to keep office operations running smoothly? Serve as a friendly, professional presence in the office when the Operations Lead is in the fieldWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A nationally recognized service organization supporting essential equipment operations is seeking a high-energy Administrative Coordinator to support a high-volume service office. This is a crucial... More role as it will significantly reduce workload strain and enhance communication metrics for the region.This location has about 3 employees who are in and out of the office, and covers 65,000+ square miles. Communication with customers is a critical driver of customer satisfaction scores and overall revenue growth.This individual will serve as the front-line contact for customers, technicians, and internal teams - ensuring updates are communicated promptly, the office runs smoothly, and incoming calls are answered professionally. After training you will often work independently; fielding up to 70 calls a day. This is an excellent opportunity for someone who enjoys a fast-paced environment, has strong people skills, and wants to join a company with significant internal advancement potential. If performance milestones (30-60-90 days) are met, this role can grow into broader office, service, or operational responsibilities.Responsibilities? Make outbound customer calls to provide repair schedule updates (50%+ of role; ~60?70 calls/day)? Answer and triage all inbound calls to the Birmingham office? Receive, sign for, and distribute mail and packages, including FedEx overnight? Maintain office appearance and assist with general upkeep? Organize parts shelves and support inventory coordination? Assist with basic administrative tasks to keep office operations running smoothly? Serve as a friendly, professional presence in the office when the Operations Lead is in the fieldWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Executive Administrative Assistant to join a prestigious global law firm. This individual will join a collaborative Palo Alto office and provide high level... More administrative, billing, and operational support to attorneys in a transactional-focused practice.Responsibilities:?Manage complex calendars, schedule meetings, and coordinate travel arrangements?Draft professional correspondence, memoranda, and documents?Prepare, review, and process client invoices in alignment with firm policies and client guidelines?Enter attorney time, track billable hours, and maintain accurate matter lists and related billing data; Support advanced billing functions including 3E/ProForma workflows and partner billing cycles?Manage client/matter intake processes, conflicts checks, and engagement letter execution?Maintain case management records, deal team lists, and CRM data?Serve as liaison among attorneys, clients, and internal support departments; Greet visitors and help ensure a professional client experience?Coordinate onboarding of new attorneys and support cross office project work?Reserve conference rooms and arrange catering as needed?Proactively monitor deadlines, anticipate needs, and identify potential risksThis is a full-time position based in Palo Alto, CA, requiring five days onsite with some flexibility.Compensation$110,000-$120,000 base salary Exact compensation may vary based on several factors, including skills, experience level, geographic location, education, and internal equity.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an administrative assistant to support our client in Fulton, Maryland. This candidate will be responsible for customer and client interactions at the front desk, monitoring... More internal office events, creating simple presentations as needed, and ensuring office operations are running smoothly. The ideal candidate will have at least five years of experience as an administrative assistant, experience demonstrating excellent written and verbal communication, and a history of exceptional organizational aptitude. This role is fully on-site, Monday through Friday from 8 AM ? 5 PM and the salary ranges between $42,000 and $60,500.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Part-Time Administrative Assistant for one of our non-profit clients. This role will support administrative, data entry, and billing functions. The ideal candidate is... More reliable, detail-oriented, and able to contribute to smooth office operations on a part-time basis.Key Responsibilities:? Assist with data entry and billing tasks? Support administrative workflows and documentation? Maintain organized records and files? Assist with coding and clerical duties as needed? Uphold confidentiality and professionalism in all tasksWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is seeking an Executive Administrative Assistant for a large financial client sitting in Charlotte, NC. This person will be supporting 2 technology leaders in the CashPro organization and... More will be responsible for providing diverse and confidential administrative support. Responsibilities include:?Manage complex calendars, including scheduling meetings, appointments, and events across multiple time zones?Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries?Handle email correspondence, prioritize messages, and draft responses as needed?Prepare reports, presentations, and meeting materials using tools like Microsoft Office and project management platforms?Act as a liaison between the executive and internal/external stakeholders?Track deadlines, follow up on action items, and ensure timely execution of tasks?Leverage technology to automate workflows and improve productivity (e.g., scheduling tools, CRM systems, AI assistants)We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The largest regional hospital in Memphis is seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to one of our Chief Executive Officers.... More This role is critical to ensuring smooth day-to-day operations and requires exceptional professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. Some of the key responsibilities are calendar Management (coordinate and maintain the executive?s schedule, including meetings, appointments, and travel arrangements),meeting support (prepare agendas, organize logistics, and provide administrative assistance during meetings.), documentation and reporting (draft, edit, and prepare documents, presentations, and reports with accuracy and attention to detail) and data handling (Create workbooks and documents using provided data to support decision-making and operational needs)This Administrative role will serve as a liaison between the executive and internal/external stakeholders, ensuring timely communication and follow-upWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

JOB DESCRIPTION:Insight Global's manufacturing client is looking for an Executive Assistant/Bookkeeper to join their staff, filling in for someone on a leave of absence. This role does have the... More potential to become long term, or even convert permanently.The Executive Assistant will wear multiple hats, handling financial recordkeeping, payroll, office operations, vendor relations, inventory control, and ad hoc administrative tasks. You?ll be our in-house accounting and administrative backbone ? a trusted resource for both internal teams and external partners. The ideal candidate is proactive, numerate, highly organized, independent, and eager to grow professionally.Responsibilities:? Payroll & Compensation ? Process payroll accurately and on time (weekly/biweekly/monthly) ? Maintain payroll records, tax withholdings, benefits, and reporting ? Reconcile payroll accounts? Bookkeeping & Financial Recordkeeping ? Record daily financial transactions (accounts payable, receivable, journal entries) ? Maintain general ledger, reconciliations (bank, credit card, etc.) ? Produce periodic financial reports, P&L, balance sheet, and cash flow summaries ? Work closely with external accountants, auditors as needed? Office Administration ? Manage correspondence, filing systems, and record retention ? Oversee day-to-day office operations (office supplies, equipment, facility maintenance) ? Coordinate ad hoc office functions (e.g. meetings, events, travel, mail)? Inventory & Purchasing ? Monitor inventory of parts, supplies, materials ? Prepare, submit, and track purchase orders ? Process vendor invoices, confirm deliveries, and resolve discrepancies ? Collaborate with production or warehouse teams to forecast and maintain optimal stock levelsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A company in Boulder, Colorado is looking to add an Administrative Assistant III to their team! The Administrative Assistant III provides advanced, professional-level administrative support to the... More Friends of the National Center (FoNC) program office and Executive Director. On a daily basis, this role coordinates meetings, travel, and schedules; prepares and distributes meeting materials; drafts, proofreads, and finalizes correspondence; and supports fundraising, engagement, and governance-related events. The Administrative Assistant tracks incoming funds, monitors program budgets, reconciles purchasing and travel expenses, and assists with financial reporting using cloud-based financial systems. This position also maintains donor and membership data within the FoNC CRM, corresponds regularly with donors, staff, and alumni, and supports website updates to ensure accurate, accessible, and branded content. The role exercises independent judgment, handles sensitive information with discretion, and supports the smooth day-to-day operations of the FoNC program while contributing to larger engagement and revenue-generating initiatives. This position will be a part-time contract role, requiring 28 hours of work including one day on-site per week. This role is offering an hourly rate of $25-32/hr based on years of experience. If this sounds like the role for you, please apply today!We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less