Job Search Results for administrative assistant

Day to DayThis role supports a variety of project teams by keeping documentation, schedules, and administrative workflows running smoothly. The coordinator acts as a central resource for organizing... More project materials, preparing client-facing documents, and helping project managers stay on top of deadlines and deliverables. The position requires someone who is detail-oriented, proactive, and comfortable interacting with both internal staff and external partners. Responsibilities? Prepare, edit, and format project documents, reports, and correspondence? Maintain organized digital and physical filing systems for project materials? Track and request insurance documentation and ensure certificates remain current? Follow internal quality standards for document control and project recordkeeping? Support meeting logistics, including scheduling, materials preparation, and presentation coordination? Interact professionally with clients and project stakeholders? Assist multiple project managers with administrative needs such as guides, reviews, invoicing, and expense processing? Contribute to other operational tasks as assignedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Receptionist/Administrative Assistant provides administrative and logistical support to the Government and Community Relations division at our transit client. This role involves coordinating... More outreach efforts, managing schedules, supporting special events, and assisting with communications and reporting. The assistant works closely with division leadership, including the Chief External & Governmental Relations Officer, and serves as a liaison to elected officials and community leaders. The position requires independence, adaptability, and strong organizational skills in a fast-paced, detail-oriented environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is looking for an Executive Assistant to work onsite in Covington, LA. The successful candidate will be responsible for handling a variety of general business functions as... More well as serving as personal assistant to the owner in a fast-paced environment.Candidates must be able to complete tasks in an efficient and effective manner while maintaining a high regard for confidentiality, integrity and loyalty.Responsibilities include but are not limited to:?Assist with administration of business and/or personal activities and oversee projects for the owners.?Analyze problems, provide suggestions and assist with solutions development?Coordinate maintenance and repairs for multiple properties?Organize and prepare for meetings, including gathering documents and attending to logistics?Follow-up on action items after meetings?Answer and respond to phone calls, communicate messages and information to the executive?Prioritize emails and respond when necessary?Maintain various records and documents for company executive?Manage and schedule daily calendar of ownersCompensation: $55-75k.Exact compensation may vary based on several factors, including skills, experience, and education.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Insight Global is seeking an Executive Assistant for a client based out of the Overland Park, KS area. This role will require you to be in office Tuesday-Thursday every week. You will be working... More with multiple C Level executives to manage their calendars, help with expenses, planning and coordination of meetings and events and assistance with email correspondence. You should be a proactive and tech savvy individual. This position is looking to start ASAP.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Senior Executive Assistant. This individual will be working directly for the Chief Executive Officer of a Fortune 500 company and will provide strategic, confidential... More support to the CEO, act as a liaison to the Broad of Directors and senior management teams. In this role you will manage a complex and dynamic calendar, including scheduling meetings, coordinating availability & proactively resolving conflicts, partner with and/or oversee coordination of Board of Directors logistics and requests, keep the CEO and executive staff informed on upcoming events, commitments and responsibilities & appropriate and timely follow up and provide informal leadership and collaborative guidance to the Executive Assistants supporting Executive Committee members, establishing and evolving admin standards, processes and practices that strengthen efficiency, alignment and overall team performance. Salary range is $120-$150k, depending on experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is hiring an Executive Assistant for a third-party logistics company in downtown Chicago, Illinois. This role will be hybrid, requiring 2-3 days onsite. The Executive Assistant will... More report directly into the CEO and is critical to the efficiency and effectiveness of the CEO. This role requires exceptional judgment, communication skills, and the ability to anticipate needs in a fast paced environment. The ideal candidate is a strategic partner who thrives on ownership, confidentiality, and operational excellence.Main Responsibilities Include:?Manage and optimize the CEO?s complex calendar and inbox (Outlook)?Act as a gatekeeper?prioritizing and filtering requests from internal stakeholders?Coordinate all CEO travel ?Prepare and organize meeting materials, presentations, agendas, and briefing documents?Preparing and present financial reports, presentations, and internal documents with accuracy and confidentiality ?Handle confidential and sensitive information with the highest level of discretion?Track follow-ups, deadlines, and commitments?holding leadership accountable?Build and improve structure and processes in a growing organization?Partner cross functionally with leadership, operations, HR, and finance teams to support business objectivesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

-Handle all administrative tasks as needed, including: oPrinting reports and organizing them into bindersoCoordinating team logistics (e.g., weekend work schedules, office lunches)-Approve timesheets... More and expense reports -Manage travel bookings and related documentation -Maintain accurate records and ensure timely submission of reportsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We?re seeking a sharp, proactive Executive Assistant to support senior leaders at a fast-growing public company. The Executive Assistant provides high-level administrative support to two or more... More members of the Senior Leadership Team and serves as a key point of contact between leadership, senior management, and internal teams. This role is responsible for managing complex calendars, coordinating domestic and international travel, preparing correspondence, presentations, and reports, and handling sensitive information with discretion. The Executive Assistant ensures seamless communication across teams, supports Board and leadership meetings end-to-end (including scheduling, materials, and follow-ups), manages expenses and reimbursements, and prioritizes multiple projects with a strong sense of urgency. Success in this role requires professionalism, sound judgment, diplomacy, and the ability to thrive in a fast-paced environment while maintaining trust and credibility with senior stakeholders.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A fast-growing client in the Huntsville area is looking for an HR Assistant to join their team. They are experiencing rapid growth and need someone to come in and support the existing HR team with... More day-to-day responsibilities. A large portion of this role will be focused on writing new policies and procedures for the company and rewriting old policies and procedures as needed. This is a team centric environment, and this role will be interfacing with all levels of leadership.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is partnering with a large local utility as they grow their Electric Transmission Engineering organization. As an Engineering Assistant, you will provide technical support within the... More transmission engineering group and will also be responsible for managing engineering drawings and files. Under supervision, you will perform technical work in connection with the design, construction, maintenance, or operation of the Company's facilities or functions related thereto as an assistant to a group of engineers. Typical assignments include, but not limited to:?chart making?obtaining and reviewing engineering data?preparing and reviewing computer input and output?contract work, RFI and assisting in administrative work associated with the technical office activities.- assisting with scheduling- communicating with multiple different cross-functional groups via phone, email, in-personWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less