Job Search Results for administrative assistant

Schedule OptionsOption 1: Monday ? Thursday: 8:00am - 1:30pm (occasional Fridays)Option 2: Monday - Thursday: 5:00pm - 10:30pm (occasional Fridays)About the RoleThe Medical Assistant Instructor is... More responsible for providing subject matter instruction to students in a classroom or lab setting. This position is required to teach assigned classes as scheduled or as assigned, and perform administrative functions related to teaching.Key DutiesTeach classes on a regularly scheduled basis assigned and create a welcoming environment for students that is conducive to learning.Assist Program Coordinator, Campus Director of Education, or Campus Executive Director in developing curriculum, preparing course materials, class scheduling, and maintaining tools and equipment used by students.Maintain a neat and orderly classroom or lab.Establish and maintain academic and attendance records for student files. Medical Assistant InstructorSubmit attendance, grades, student evaluations, and all other reports/documentation to Supervisor or appropriate personnel as required by established procedures.Notify Supervisor of any current or potential issues which warrant immediate attention.Utilize proven retention techniques approved by the school to assist students.Complete performance-based teacher education modules as assigned by Supervisor, based on outcomes of classroom observations, instructor evaluations, and student completed surveys.Attend and/or conduct in-service training, faculty meetings or other mandatory meetings.Assist with the department equipment and supplies inventory and submit replenishment requests to Supervisor or appropriate personnel.Alert Supervisor to student absences, especially on first, third and fifth absence occurrences.Perform and complete other tasks that may be assigned by the Supervisor.Required QualificationsTo perform this job successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill and/or ability required for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Project Support Coordinator provides administrative and operational support to project leadership by managing documentation, monitoring job progress, assisting with financial tracking, and... More supporting billing activities. This role plays a key part in keeping projects organized and on schedule through close collaboration with the Project Manager and internal teams. Ongoing communication with the direct supervisor is required to ensure work is completed accurately, efficiently, and in alignment with company procedures.Core ResponsibilitiesSupport the Project Manager in planning and organizing project schedules, timelines, and deliverablesMonitor and manage work orders from initial setup through invoicing and completionConvert marked-up or revised maps into finalized formats suitable for billingUpdate and maintain inventory management systems and recordsServe as a point of contact for internal staff, customers, vendors, and subcontractors, delivering professional and responsive serviceInvestigate and resolve issues related to job tracking, inventory discrepancies, or billing inconsistenciesCoordinate documentation, compliance requirements, and working relationships between MP Nexlevel and subcontracting partnersPrepare, submit, and track change orders and related project documentationManage project-related communication, including internal updates and external correspondenceComplete required safety training relevant to assigned responsibilitiesOrganize, file, and maintain both digital and physical project recordsAssist with additional administrative or project-related tasks as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Project Manager Assistant to support Project Management Office (PMO) operations and capital project initiatives within its natural gas distribution organization. This... More Project Management Assistant will be responsible for supporting the Project Managers with administrative tasks related to gas distribution projects. This role requires a strong understanding of managing work such as creating requisitions, contract change requests, contract payment authorizations, and managing project initiation and close-out tasks. The successful candidate will perform these tasks at various project stages, from concept to close-out, by utilizing job aides and their strong attention to detail.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a skilled Legal Assistant to join the Real Estate team of an AM 200 law firm. The Real Estate Practice Assistant is responsible for administrative support for assigned... More attorneys. Duties include creating and editing documents, filing, completing client/matter intake forms, finalizing bills, submitting expenses, entering time, answering incoming calls, coordinating meetings, managing attorney?s contacts, and maintaining calendars.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Executive Administrative Assistant III provides high-level administrative support to an executive leader within the Cardiac Center and serves as a key resource for a team of 4?8 cardiologists at... More a large pediatric health system. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced clinical environment.Provide comprehensive administrative support to the Cardiac Center executive, including calendar management, meeting coordination, travel arrangements, and correspondenceSupport administrative needs for 4?8 cardiologists, including scheduling, document preparation, and coordination across clinical and operational teamsPrepare reports, presentations, and meeting materials using Microsoft Office 365Serve as a liaison between physicians, leadership, and internal departmentsUtilize EMR systems (Epic preferred) to support administrative and operational workflowsHandle sensitive and confidential information with professionalism and discretionWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Office Director & Executive Assistant to the CEO serves as the central coordination point for all executive operations, ensuring the CEO?s office runs with precision, confidentiality, and... More strategic alignment. This dual function role blends high level administrative support with operational leadership, overseeing office workflow, managing priorities, and representing the CEO in internal and external interactions.The ideal candidate is proactive, highly organized, clearance eligible, and comfortable operating in a fast paced environment supporting defense related programs and senior leadership.Key ResponsibilitiesExecutive Support?Manage the CEO?s daily schedule, priorities, and long range calendar planning.?Coordinate classified and unclassified meetings, briefings, and travel.?Serve as the primary point of contact for internal and external stakeholders.?Maintain strict confidentiality and handle sensitive information in accordance with security protocols.Office Leadership & Operations?Oversee daily office operations, workflow, and administrative processes.?Develop and implement office policies, procedures, and communication standards.?Coordinate cross departmental initiatives and ensure alignment with CEO directives.?Manage facility needs, vendor relationships, and office resource planning.Program & Project Coordination?Track executive action items, deadlines, and strategic initiatives.?Support proposal development, contract documentation, and program reviews as needed.?Assist with planning and execution of corporate events, leadership meetings, and VIP visits.Security & Compliance?Ensure all office operations comply with federal, DoD, and company security requirements.?Manage classified document handling, storage, and meeting protocols.?Coordinate with Facility Security Officers (FSOs) on clearance related matters.Pay will be based on a variety of factors and will range from $40/hr - $60/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented, highly organized professional to support policy data migration into our new administration system (MAGIC) and assist with the underwriting team?s daily operational... More and customer service needs. This role follows established processes, ensures data accuracy throughout the migration, and helps underwriters focus on higher-level decisions and complex risks. The ideal candidate is skilled in data management, attentive to detail, able to prioritize effectively, and comfortable working collaboratively across teams.Key Responsibilities:? Accurately enter, validate, and update policy data from legacy systems into MAGIC, ensuring consistency and compliance.? Identify and escalate data discrepancies or system issues, providing timely updates to project stakeholders.? Support underwriting operations by processing submissions, policy setups, endorsements, and documentation according to established workflows.? Manage routine customer and agent service requests, ensuring all required information and documentation are collected and properly stored.? Serve as a liaison for routine follow-ups related to renewals, service needs, and outstanding underwriting requirements.? Prioritize work to ensure timely, accurate processing in alignment with compliance, quality, and turnaround standards.? Meet weekly task completion goals to maintain steady progress on migration and underwriting service commitments.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a Transportation Operations Administrative Assistant to support daily operations. This role provides essential administrative and logistics support, with a strong focus on scheduling,... More routing efficiency, and data accuracy. The ideal candidate is organized, comfortable working with logistics software.*Monday-Friday (8:30 AM ? 5:00 PM, On-site)We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an experienced Office Administrator / Executive Assistant to manage daily operations and provide high-level administrative support. This role requires exceptional time management... More skills, strong organizational abilities, and proficiency in modern office technologies. The ideal candidate will thrive in a fast-paced environment, handle multiple priorities, and maintain professionalism.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a highly organized and dependable Office Administrator to support daily office operations and serve as a key point of coordination between administrative, sales, logistics,... More and growing teams. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced seasonal business, and values working for a close-knit, family-owned company.The Office Administrator plays a critical role in keeping the office running smoothly so our production and delivery teams can focus on supplying high-quality plant material to customers across the Midwest.Responsibilities:-Serve as the first point of contact for phone calls, emails, visitors, and deliveries-Provide administrative support to management, sales, logistics, and operations teams-Manage office calendars, meetings, and internal communications-Maintain accurate records, filing systems, and databases (customer, vendor, and internal records)-Assist with order processing, invoicing, and basic bookkeeping or data entry tasks-Coordinate office supplies, place orders, and manage inventory for office needs-Support seasonal staffing efforts with onboarding paperwork and administrative coordination-Assist with shipping, delivery, and logistics documentation as needed-Help maintain a clean, organized, and welcoming office environment-Support special projects and other administrative tasks as assignedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less