Job Description
Our client is hiring 2 Vehicle Administrative Coordinators to support a high-volume vehicle licensing operation. This role sits one step before the Licensing Coordinator and is responsible for receiving, validating, and organizing vehicle ownership documentation for new vehicles entering the client's network.
This is an onsite, hands-on administrative role, ideal for someone who is highly organized, detail-oriented, and comfortable working in a fast‑paced office environment. You will work closely with one other coordinator and a specialist who handles escalations and manufacturer-related issues.
Key Responsibilities
- Receive and review vehicle ownership documents (including MSOs) used for vehicle licensing.
- Verify that all documentation accurately matches internal system records (VIN, make, model, ownership details, etc.).
- Enter, update, and maintain accurate vehicle and documentation data in internal systems.
- Prepare and hand off completed documentation packages to Licensing Coordinators for vehicle licensing and billing.
- Manage the shipping, tracking, and organization of license plates and related paperwork.
- Maintain highly organized physical and digital files; document process notes accurately.
- Communicate daily with your partner coordinator and specialist regarding status, issues, and workload.
- Identify discrepancies or missing documentation and escalate issues appropriately.
- Adapt to daily workflow changes and fluctuating volumes while maintaining accuracy.
Additional Notes
- This is not a call center or customer service role.
- Candidates must be available for consistent, full-time onsite hours.
- Time off for school or class schedules cannot be accommodated during this assignment.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
- High school diploma or GED.
- Prior experience working in an office or administrative environment.
- Strong organizational skills and attention to detail (must‑have).
- Ability to work in a fast‑paced, deadline-driven setting.
- Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
- Ability to work onsite full time with reliable attendance.
Nice to Have Skills & Experience
- Associate’s or bachelor’s degree.
- Previous experience with DMV, vehicle licensing, fleet administration, or title processing.
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.