Job Search Results for administrative assistant

Insight Global is seeking a Real Estate Practice Assistant to join the LA office of an AM 200 law firm. The Real Estate Practice Assistant is responsible for administrative support for assigned... More attorneys. Duties include creating and editing documents, filing, completing client/matter intake forms, finalizing bills, submitting expenses, entering time, answering incoming calls, coordinating meetings, managing attorney?s contacts, and maintaining calendars.Essential Functions & ResponsibilitiesCreate and edit complex documents from multiple sources, including correspondence, memos, spreadsheets, and presentations. Proofread and redline work for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and timeliness of final work product.Experience in Leasing/Loan Transactions/New Commercial Loans/Refinancing/Acquisitions.Ability to generate Closing Binders - customary process as well as CD program.Ordering/drafting/tracking documents required by lenders for closings.Working with attorneys on due diligence matters.Review bills for accuracy and prepare transmittal letters to clients.Establish, update and maintain client and internal files, including saving and organizing documents in the firm?s document management system. Retrieve information from files when needed.Open and review incoming mail. Notify legal personnel of deadline-sensitive correspondence. Draft written responses when necessary, or reply by phone or email as needed.Reconcile and submit attorney expenses.Proactively manage attorney calendars, schedule in-person and virtual meetings, and coordinate conferences, meetings, and appointments. Coordination may include restaurant research and booking, ordering of marketing resources, facilitating hospitality and technology needs, travel arrangements, etc.Manage incoming and outgoing electronic communications (including telephone, email, and fax), take accurate messages, route appropriately and respond to all inquiries.Maintain attorneys? contacts, including adding contacts to the firm?s CRM system and appropriate mailing lists and working with attorneys to keep contact information updated.Process client matter intake forms.Make photocopies and scan documents as needed.Perform additional administrative tasks as requested, including time entry, managing electronic signatures, maintaining credentials, basic internet research, and tracking and reporting CLE hours.This role is hybrid, 2 days per week in office and 3 days remote. Compensation:$90K to $100K per year annual salary. Exact compensation may vary based on several factors, including skills, experience, and education. Benefits are provided.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Buyer Assistant to support a large, fast-paced healthcare organization. This individual will play a key administrative role within the procurement team, assisting buyers... More with order tracking, purchase order processing, and exception management. The ideal candidate is detail-oriented, highly organized, and comfortable working in a high-volume transactional environment while leveraging strong Excel skills to support daily operations. This is a great opportunity for someone looking to gain hands-on experience in healthcare purchasing within a large, complex organization.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Executive Assistant to support senior leadership in a fast-paced, high-visibility environment. This individual will manage executive calendars, scheduling, and... More communications while coordinating meetings and preparing presentations, reports, and executive materials. They will attend meetings and capture detailed notes, oversee logistics for executive and leadership meetings, and track contracts, deadlines, and documentation. This role will also maintain corporate and executive records, act as a liaison across leadership and key stakeholders, handle confidential information with discretion, and provide occasional administrative or front desk support as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and proactive Executive Assistant to support one of our municipal clients in Woodbridge, CT. This individual will play a critical role in managing day-to-day... More operations, coordinating activities, and serving as a key point of contact for internal departments, officials, and residents. The ideal candidate is detail-oriented, polished, and comfortable in a public-facing environment. Key responsibilities:Manage calendar, meetings, appointments, and scheduling logisticsCoordinate communication and scheduling across departments, officials, consultants, and residentsDraft, edit, and distribute correspondence, memos, notices, and official documentsPrepare proclamations, citations, and ceremonial or official communicationsServe as a primary point of contact?answer phones and respond to public inquiriesMaintain office records, files, and documentationSupport special projects, research initiatives, and operational tasks as neededAct as liaison for the Neighborhood Assistance ActWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client, a fast-growing AI startup, is seeking a highly organized and proactive Executive Assistant to directly support the CEO. This role operates at the center of a dynamic, product-driven... More environment and will play a critical role in optimizing the CEO?s time, communication flow, and day-to-day operations.The ideal candidate thrives in a fast-paced startup setting, demonstrates strong judgment and discretion, and has experience supporting senior executives or partners.Key Responsibilities:Executive & Calendar Support:- Manage complex, high-volume calendar scheduling and prioritize competing demands- Coordinate internal and external meetings, including logistics, agendas, and follow-ups- Act as a gatekeeper to optimize the CEO?s time and focusCommunication & Coordination:- Draft, edit, and manage email communications on behalf of the CEO- Serve as a point of contact for internal teams, partners, and external stakeholders- Track action items and ensure timely follow-through on key initiativesOperations & Office Administration:- Support office operations, vendor coordination, and administrative systems- Maintain organized records, processes, and documentation- Assist with onboarding logistics and general office needsEvents & Special Projects:- Plan and execute company events, offsites, and conferences- Support cross-functional initiatives and ad-hoc projects as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A manufacturing client in Aurora is looking for an admin assistant to join their team. You will be responsible for greeting employees and guests as they arrive, checking them in for badges and... More setting them up in meeting rooms. Additionally, you will be responsible for in and outbound mail/packages, answering phone calls, organization of paperwork, updating files, taking messages, scheduling large meetings or events for the office, ensuring the front desk is tidy and presentable and other special administrative projects for various departments. There may be times that you work with the HR team to help with onboarding employees, ensuring they have everything they need for their first day, paperwork, data entry and other administrative tasks.This is an onsite position 5 days a week from 8:30 - 5 with some flexibility if the other admin is out of office. It is a contract role slated for four months with the intention to convert. Compensation:$22/hr to $25/hr.Exact compensation may vary based on several factors, including skills, experience, and education.Employees in this role will enjoy a comprehensive benefits package starting on day one of employment, including options for medical, dental, and vision insurance. Eligibility to enroll in the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this role will have access to paid sick leave and other paid time off benefits as required under the applicable law of the worksite location.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A fast-growing client in the Huntsville area is looking for an HR Assistant to join their team. They are experiencing rapid growth and need someone to come in and support the existing HR team with... More day-to-day responsibilities. A large portion of this role will be focused on writing new policies and procedures for the company and rewriting old policies and procedures as needed. This is a team centric environment, and this role will be interfacing with all levels of leadership.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Receptionist/Administrative Assistant provides administrative and logistical support to the Government and Community Relations division at our transit client. This role involves coordinating... More outreach efforts, managing schedules, supporting special events, and assisting with communications and reporting. The assistant works closely with division leadership, including the Chief External & Governmental Relations Officer, and serves as a liaison to elected officials and community leaders. The position requires independence, adaptability, and strong organizational skills in a fast-paced, detail-oriented environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Administrative Assistant to support executive leadership and local functional teams for a large corporate client. This individual will provide administrative, clerical,... More and logistical support across scheduling, meeting coordination, event planning, and office operations.The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment while maintaining a high level of professionalism and attention to detail.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is hiring an Executive Assistant for a third-party logistics company in downtown Chicago, Illinois. This role will be hybrid, requiring 2-3 days onsite. The Executive Assistant will... More report directly into the CEO and is critical to the efficiency and effectiveness of the CEO. This role requires exceptional judgment, communication skills, and the ability to anticipate needs in a fast paced environment. The ideal candidate is a strategic partner who thrives on ownership, confidentiality, and operational excellence.Main Responsibilities Include:?Manage and optimize the CEO?s complex calendar and inbox (Outlook)?Act as a gatekeeper?prioritizing and filtering requests from internal stakeholders?Coordinate all CEO travel ?Prepare and organize meeting materials, presentations, agendas, and briefing documents?Preparing and present financial reports, presentations, and internal documents with accuracy and confidentiality ?Handle confidential and sensitive information with the highest level of discretion?Track follow-ups, deadlines, and commitments?holding leadership accountable?Build and improve structure and processes in a growing organization?Partner cross functionally with leadership, operations, HR, and finance teams to support business objectivesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less