Job Search Results for administrative assistant

Our team is looking for a Project Management Assistant to join our team. The PMA team is responsible for processing contract requests for a large utility company. Contract requests include:... More ?Processing CREQs (contract requisitions): a request to initiate or procure a contract to engage a vendor.?Processing CCRs (contract change requests): a request to change the terms of an existing contract with a vendor.?Processing CPAs (contract payment authorizations): an internal approval that allows the utility to pay a vendor for work performed under an approved contract.The Project Management Assistant (PMA) will work with Project Managers to enter these contract requests into their system. The Project Managers will send the PMA the information needed to enter the request, and the PMA is responsible for timely and professional communication with the Project Manager and detailed data entry. The PMAs are also responsible for resolving any data discrepancies if the information received is not consistent with other sources. The PMA acts as a crucial player on the project management team ? ensuring that all projects are accounted for correctly! In summary, the day-to-day tasks are:?Create and manage contract requisitions (CREQ) in AS8, including all project information found in proposals?Create and manage contract payment authorizations (CPA) using AS8, including routing for approvals, managing invoices, and completing CPA checklists?Follow up with project managers to ensure compliance and resolve discrepancies urgently?Create and manage contract change requests (CCR) in AS8, including filling in project information and routing for approvals?Process and execute project initiation and close-out tasks, including creating and managing work orders (WO), project IDs (PID), and service requests (SR) in AS8?Finalize all CPAs and create CCRs to close out projects and contracts?Ensure compliance with all project requirements and resolve any issues or concernsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are searching for a Medical assistant for one our our leading Dermatology Clinics in the Atlanta area. The Medical Assistant will assist the provider(s) with patient care. They will create an... More atmosphere that reflects the level of standards and care that patients can expect to receive from this practice. To be successful in this position, the certified medical assistant must be cheerful, friendly, polite, tactful, and professional in appearance and manner always. They will be able to communicate with the provider and patient and be mindful of patient confidentiality. They will be able to evaluate and respond to a patient needs and relay the doctors instructions. The candidate should be a team player and respectful of their co-workers.Responsibilities: ?Responsible for documenting the practice?s medical records and all information conveyed by the patient throughout the examination verbatim. ?Prepares patients for examination and treatment by escorting them from the waiting area to the exam room. Takes patient?s history (HPI), determines chief complaint, verifies their medical and surgical histories, current medications, etc., and takes vital signs if applicable. ?Protects patients? rights by maintaining confidentiality of personal and financial information and follows HIPAA regulations. ?Verifies patients? insurance and accurately enters the patient?s information into the NexTech database. ?Reports to Practice Administrator for administrative duties and to the Nurse Supervisor for clinical duties. ?Maintains operations by following policies and procedures and reports changes as needed. ?Communicates with patients, internal as well as external customers, in a courteous, professional, cooperative & mature manner. ?Prior to surgery, reviews and completes required surgical documents prior to appointment with recent test results and correspondence and determines needed services per practice protocol. ?Prior to patient visit, confers with Medical Provider regarding any incomplete patient tests/consults or other incomplete orders. ?Responds to patient communications. Contacts patients regarding test results and schedules further surgical treatment(s). ?Prior to treatment, ensures that all proper consents have been reviewed, initialed, signed and dated by the patient. ?Gives injections, assists with examinations and office procedures as needed; and provides other patient care services as directed by the Medical Providers. ?Performs suture removals as directed by the Medical Providers. ?Upon Medical Providers orders, ensures that the delivery/transmittal of prescriptions is being completed and responds to medication requests per practice protocol. ?Verifies all patient/specimen information corresponds with tissue specimen(s). Records tissue specimen(s) and enters them into log. ?Triages and responds to patient communications per practice policy. ?Assists with scheduling tests and treatments, and processing referrals to other providers. ?Responsible for abiding by the Standards of Conduct and meets all compliance training requirements. ?Effectively uses EMR system to document patient records using proper English grammar, spelling, and syntax.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight global is seeking a Certified Medical Assistant (CMA) This role involves both front and back office duties, including performing blood draws, EKGs, and pulmonary function tests (PFTs), as... More well as handling administrative tasks such as scheduling, patient intake, and managing medical records. The ideal candidate will be comfortable working in a fast-paced clinical environment, supporting providers during exams, and ensuring smooth day-to-day operations across both clinical and administrative functions..We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job DescriptionThis primary care clinic in Boca Raton, FL is seeking two experienced Medical Assistants to support a growing provider team following a complete staff turnover. The clinic needs... More dependable, skilled MAs who can immediately contribute to both clinical and administrative operations.This is a hands-on role requiring confidence in patient care, front desk responsibilities, and EMR documentation. The ideal candidate is adaptable, efficient, and comfortable balancing multiple responsibilities in a busy primary care environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Overview:Insight Global is seeking a detail-oriented Research Assistant to support the deployment of prototype equipment for upcoming remote user studies. This role is part of a dynamic team... More responsible for testing and preparing electronic prototype devices before they are shipped to study participants.Key Responsibilities:- Assist in testing and validating prototype electronic devices to ensure full functionality prior to shipment.-Prepare, package, and ship devices to participants involved in remote, in-home studies using FedEx as the primary shipping method.-Track shipments and ensure timely delivery and return of study equipment.-Maintain detailed records of device testing, configurations, and shipping status.-Collaborate closely with research and engineering teams to ensure accuracy, quality, and timely deployment.-Troubleshoot and document any technical issues during pre-deployment testing.-Document in excel for additional tracking purposesWhy Join Us:This is an exciting opportunity to contribute to cutting-edge research by ensuring the successful deployment of innovative technology.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking onsite Teacher Assistants in Columbus, OH. The day to day will consist of assisting classroom teachers in planning, organizing, and implementing individual and group... More activities to meet the social, emotional, physical, and educational needs of infant, toddler and preschool children. You will also need to be able to observe and record specific behavioral data as described in the Head Start Early Learning Outcomes Framework and routinely communicate observations and progress with teachers, program staff, and parents. Responsible for meeting Head Start performance standards, following the agency policies and procedures, and Child Care Licensing rules and regulations. $18.42hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Reporting to the Chief of Staff, the Executive Assistant supports the CEO?s Office through operations management, special projects, and cross-functional coordination. The role offers an opportunity... More to strengthen organizational, project management, and communication skills while gaining insight into the operations of a leading social enterprise. 50% of your time will be spent on the CEO?s team.You will spend an additional 25% of your time working on administrative projects with the Human Capital team, and the remaining 25% filling in gaps wherever they are needed within an organization, a department, or across multiple locations, ensuring operations run smoothly despite staff absences, high-demand periods, or unexpected events. The ideal candidate thrives in a fast-paced, entrepreneurial setting, demonstrating professionalism and the ability to manage multiple priorities seamlessly.D2D:-Work closely with the CEO / Founder and Chief of Staff to maintain a strong internal and external presence, maximizing the CEO?s time and supporting effective organizational leadership.-Coordinate correspondence and maintain a database of senior-level contacts; develop frameworks and processes to enhance efficiency and effectiveness across the CEO?s Office.-Proactively manage daily operations for the CEO?s Office, establishing priorities and improving workflows to ensure smooth execution of key initiatives.-Draft and edit internal and external communications, including emails, acknowledgment letters, reports, and presentations, ensuring accuracy, clarity, and alignment with MLT?s brand and voice.-Manage scheduling and logistics for the CEO?s meetings with partner organizations, the Senior Leadership Team, and the Board, including agenda preparation, minute-taking, material development, and follow-up actions.-Prepare and reconcile expense reports, manage calendars, and coordinate complex travel arrangements.-Build and maintain strong relationships with internal and external stakeholders, demonstrating professionalism, discretion, and a client-service mindsetWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This position requires a U.S. Security clearance and is willing to pay between $40-$45/HR depending on experience and qualifications. 1. Maintains schedules and appointments of meetings (including... More briefings, project reviews, and contacts with sponsors). Collects and prepares documents or information required for attendance at such meetings; arranges for any needed facilities support.2. Prepares travel requisitions and arrangements (including tickets, reservations, transfer of security clearances); files travel vouchers and supporting documentation for reimbursements of costs incurred by the President.3. Within our client?s headquarters, helps coordinate requirements with Vice Presidents and Division Directors, and ensures appropriate distribution of information from the President.4. Initiates correspondence as needed and assures the accurate and timely completion of written communications for the President. Maintains record of internal and external deadlines and ensures timely responses.5. Maintains administrative databases as needed (e.g., mailing lists and lists of classified and unclassified holdings).6. Assists the Chief of Staff/Corporate Secretary with Board responsibilities and assists in organizing Board and Board committee meetings, including travel arrangements for Board members.7. Assists the Chief of Staff/Corporate Secretary in collecting and organizing data for presentations by the President at meetings of the Board of Trustees and government advisory groups; assists the President in editing materials for incorporation into speeches, articles, and presentations in various forums; ensures materials are accurate and timely.8. Assists the Chief of Staff/Corporate Secretary with coordinating special client-sponsored events under the auspices of the President.9. Performs other duties as assignedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Administrative Assistant will provide day-to-day administrative support to the Head of the PMO within a large financial institution. This role is highly execution-focused and centered on core... More administrative responsibilities that keep the PMO operating smoothly. The successful candidate will manage onboarding and offboarding logistics, coordinate access and equipment requests, support internal events, and ensure a consistent, professional standard across PMO materials and presentations. This is a hands-on admin role requiring strong organization, attention to detail, and the ability to work comfortably in a structured corporate environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Role OverviewWe are seeking a highly organized and motivated Junior Executive Assistant to support two Directors overseeing shipboard IT systems for a major cruise line client. This is an excellent... More opportunity for a recent college graduate or early-career professional interested in operations, technology, and project coordination within a dynamic maritime and travel environment.The role is primarily focused on calendar management, scheduling, meeting support, documentation, and junior-level project coordination and business analysis. You?ll work closely with senior leaders and cross-functional teams, gaining exposure to IT operations that support cruise ships globally.Responsibilities? Manage and maintain complex calendars for two Directors, including prioritizing meetings across time zones? Schedule internal and external meetings, coordinating attendees, conference rooms, and virtual links? Prepare agendas, take meeting notes, and track action items and follow-ups, and internal documentation? Serve as a point of contact for scheduling and logistical coordination? Attend meetings related to shipboard IT systems, operations, and projectsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less