Job Search Results for administrative assistant

Insight Global is seeking a Receptionist/Admin Assistant for a Medical Practice located in Round Rock, TX. As the full time Admin, you will be expected to work M-F, 8am-5pm. Your responsibilities... More will include answering phone calls, setting appointments, having access to patient data, greeting patients and taking them to the correct room.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is looking for a Project Coordinator who has a background in Administrative Support for one of our top Utility companies in the Nation. This team member will be responsible for... More administrative support for a Sr. Director in Technology and providing Project Coordination for multiple Directors within Technology Services. Duties include scheduling, financial record keeping/expense reconciliation, coordinating meetings and conferences, obtaining supplies and sorting/distributing invites. May work on special projects. It will be about 20% administration and 80% project coordination. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. We are looking for someone who is excited to add value and use this opportunity to provide top notch support to one of the largest Transformational Programs in Technology!They are requiring on-site Tuesday-Thursday with remote flex on Monday and Friday.EEO Language:We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of ours is looking for help with a digital transformation project involving data inventory. This role involves entering inventory information into an online system, labeling materials... More accurately, and gathering all required documentation. They will input raw material inventory data into an online inventory management platform, accurately label each raw material according to company standards, collect and organize documentation related to raw materials (e.g., certificates, safety data sheets), enter inventory details into Microsoft Power Apps for tracking and reporting purposes, maintain accurate and up-to-date records to ensure compliance and traceability and collaborate with internal teams to resolve discrepancies and ensure data integrity.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Junior Buyer / Travel Support AssistantOverviewThe Junior Buyer / Travel Support Assistant supports procurement and travel operations for a federal maritime program. This role partners closely with... More the Purchasing Manager and Procurement team to execute compliant purchasing actions, manage vendor coordination, and support travel and expense activities in accordance with Federal Acquisition Regulations (FAR).Key ResponsibilitiesProcurement / Purchasing? Support RFQs and purchasing actions for the MARAD Ready Reserve Force (RRF) program? Collaborate with the Purchasing Manager and procurement team to ensure cost-effective, FAR-compliant purchasing? Establish and maintain strong working relationships with vendors, suppliers, and internal stakeholders? Monitor shipments to ensure on-time delivery; track and follow up on delayed or missing items? Maintain receiving and procurement documentation in accordance with FAR requirements? Reconcile vendor invoices and coordinate with Accounting for timely paymentTravel & Expense Support? Review employee travel expenses for policy compliance? Track expense report submissions and follow up on delinquent reports? Assist employees with travel and expense reporting questions? Coordinate timely submission of travel requests? Arrange and support travel logistics for internal teamsPayrate: $25-28/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Jr. Security Specialist to provide general administrative support to one of our customer locations in the Pentagon. This individual will assist in monitoring and... More maintaining the security of our customer?s Joint Worldwide Intelligence Communications Systems (JWICS) Hotel, ensuring continuous coverage and support. They will also: ?Provide support to DoD personnel as required concerning clearance information and issues with locks, alarm systems, and maintenance of GSA containers in OUSD(R&E) spaces.?Run queries of the Defense Information System for Security (DISS) database for clearance information.?Provide guidance to DoD personnel on Classification and Declassification, including conducting Original Classification Authority / Derivative Classification trainings as required.Hourly: 30-33/hr Salary: 68,000-72,000We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

-Provide executive-level administrative tasking by conducting research, preparing statistical reports, managing taskers, and handling information requests.-Prepare correspondence, reports,... More memorandums, and emails for distribution across the organization.-Assist with travel vouchers.-Arrange conference calls and schedule meetings.-Compose calendars, schedules, and itineraries.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

- Process approved orders for IT hardware, software, and services- Enter newly acquired assets into the asset management system (Freshservice)- Manage and maintain IT asset inventory,... More including:-----Adds, moves, changes, and deletions----Hardware and software/license assignments- Support asset lifecycle updates and inventory accuracy- Assist with software license tracking and renewals- Support annual renewal projects and licensing audits- Maintain standard license and equipment stock levels- Prepare summaries and data for Technology Acquisition Planning Sessions (TAPS) (experience not required)- Provide reporting, research, and administrative support to IT leadership- Assist with ad hoc asset and procurement-related tasks as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Office Administrator will support a large corporate consulting firm's office in the Tempe area. This person will join an administrative team that supports a 200+ employee headcount. This is a... More long-term permanent contract-to-hire position that will begin as a contract and is expected to convert to direct employment after 6-12 months.Responsibilities include:1. Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately2. Facilities support, for example calling a plumber or repairman as needed3. Support for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)4. Preparing the office, catering, conference rooms etc. for visits from Executives5. Support organization and documentation for a fleet of about 14 vehicles6. Coordinate with security and IT for key card access for any new hires7. Any other ad hoc administrative support duties that ariseWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Serve as a primary point of contact for employees, addressing HR-related questions, concerns, and benefit inquiries? Partner with leadership to ensure HR policies and practices align with company... More values and employee well-being? Maintain accurate employee records and ensure confidentiality of sensitive information? Assist with onboarding, offboarding, and general HR documentation? Actively manage employee benefits programs, including health, dental, vision, and ancillary benefits? Work directly with insurance brokers and benefit providers to: ? Refresh and obtain benefits quotes on a regular basis? Compare offerings from multiple carriers? Analyze cost changes related to employee demographics (e.g., average age shifts)? Negotiate competitive rates and improved coverage? Monitor market trends and provide recommendations on how benefits offerings should evolve? Continuously improve and update the benefits packet, ensuring clarity and accessibility for employees? Communicate benefits changes clearly and advocate for employee interests during renewals and negotiations? Coordinate and book business travel, including flights, accommodations, and itineraries for executives and leadership? Provide general administrative support such as calendar coordination, meeting logistics, and document preparationAssist leadership with ad-hoc administrative and organizational needsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A utility client of Insight Global is looking for project administrators to join their team. This person will be managing schedules, submitting expenses, tracking easements, filtering and responding... More to emails, and tracking vendor T&M. The ideal candidate comes from a construction or utilities administrative background.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less