Job Search Results for administrative assistant

A client of Insight Global is seeking a Practice Assistant to join their team in Seattle, WA. The Practice Assistant will be responsible for providing high-quality administrative support to a group... More of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. The Practice Assistant position is currently a hybrid role with designated days required to be in the office, which may change depending on future needs of the Firm or industry standards.Key Responsibilities and Essential Job Functions:? Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person; answer telephone, providing responses to routine questions from clients and staff members, and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.? Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.? Schedule domestic and foreign travel through Firm travel system, including flights, hotels, and/or car rentals.? Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.? Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly.? Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.? Open, prioritize, and distribute mail (both paper and electronic), coordinate mailings, deliveries, copying, scanning, and printing, when appropriate.? Enter and manage work requests from lawyers in the Firm?s workflow tool and complete according to provided deadline(s).? Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments, including office services, the IT Help Desk, document services, accounting, billing, and records.? Perform all file maintenance, including saving documents to the document management system.? Assist lawyers with time entry, billing, and collection, as needed.? Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner.? Perform clerical duties for non-legal departments, as needed.? Special projects and duties as assigned.Required Skills:? Advanced knowledge of Microsoft Office Suite and Adobe.? Experience with document management systems.? Experience with electronic signature software programs.? Proficiency in core legal administrative assistant functions and advanced technical and communications skills.? Experience with creating signature page checklists and signature packets.? Experience with maintaining digital electronic files of executed Lease files (Lease, Amendments, SNDAs, Estoppels, Liens, Notices) or Closing Documents.? Understand how to create and assemble Closing Binders for Acquisition/Sale/Loan transactions from an index party list to final digital file as Subfolder and share with client.? Ability to edit PDF documents by inserting dates, fill in blanks, replace PDF pages of PDF documents.? Familiar with commercial real estate terminology and tasks.? Familiar with large file sharing and electronic signature applications.? Experience with preparing closing binders, signature page checklists, signature packets, stock purchase agreements, shareholder agreements, stock certificates, SEC documents, bylaws, articles of incorporation and minutes.? Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.? Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.? Ability to take direction and work independently with little supervision.? Ability to effectively work well with others.? Effective and professional interpersonal and communication skills.? Ability to write clearly and professionally, with excellent proofing skills.? Strong work ethic with ability and commitment to maintain confidentiality.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our team is looking for a Project Management Assistant to join our team. The PMA team is responsible for processing contract requests for a large utility company. Contract requests include:... More ?Processing CREQs (contract requisitions): a request to initiate or procure a contract to engage a vendor.?Processing CCRs (contract change requests): a request to change the terms of an existing contract with a vendor.?Processing CPAs (contract payment authorizations): an internal approval that allows the utility to pay a vendor for work performed under an approved contract.The Project Management Assistant (PMA) will work with Project Managers to enter these contract requests into their system. The Project Managers will send the PMA the information needed to enter the request, and the PMA is responsible for timely and professional communication with the Project Manager and detailed data entry. The PMAs are also responsible for resolving any data discrepancies if the information received is not consistent with other sources. The PMA acts as a crucial player on the project management team ? ensuring that all projects are accounted for correctly! In summary, the day-to-day tasks are:?Create and manage contract requisitions (CREQ) in AS8, including all project information found in proposals?Create and manage contract payment authorizations (CPA) using AS8, including routing for approvals, managing invoices, and completing CPA checklists?Follow up with project managers to ensure compliance and resolve discrepancies urgently?Create and manage contract change requests (CCR) in AS8, including filling in project information and routing for approvals?Process and execute project initiation and close-out tasks, including creating and managing work orders (WO), project IDs (PID), and service requests (SR) in AS8?Finalize all CPAs and create CCRs to close out projects and contracts?Ensure compliance with all project requirements and resolve any issues or concernsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This position is an Executive Assistant level position. Under general supervision by the program's President, oversee the day-to-day office operations of an active union serving almost one thousand... More faculty. Serve members in a timely and professional manner. Work with union leadership and campus employees to carry out confidential tasks related to contractual matters. Assist in event planning and projects as needed. Work with general direction and minimal supervision. Must be able to prioritize projects to ensure deadlines are met and regular duties are accomplished.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is seeking a Legal Assistant to support lawyers within their Estates, Trusts, and Tax practice group. This role is primarily focused on solicitor-based tax and estate planning matters,... More including corporate reorganizations, trust structuring, and succession planningWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Overview:Insight Global is seeking a detail-oriented Research Assistant to support the deployment of prototype equipment for upcoming remote user studies. This role is part of a dynamic team... More responsible for testing and preparing electronic prototype devices before they are shipped to study participants.Key Responsibilities:- Assist in testing and validating prototype electronic devices to ensure full functionality prior to shipment.-Prepare, package, and ship devices to participants involved in remote, in-home studies using FedEx as the primary shipping method.-Track shipments and ensure timely delivery and return of study equipment.-Maintain detailed records of device testing, configurations, and shipping status.-Collaborate closely with research and engineering teams to ensure accuracy, quality, and timely deployment.-Troubleshoot and document any technical issues during pre-deployment testing.-Document in excel for additional tracking purposesWhy Join Us:This is an exciting opportunity to contribute to cutting-edge research by ensuring the successful deployment of innovative technology.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Program Support Assistant to work onsite at the Detroit Arsenal in Warren, MI for one of their government contracting clients. They will be responsible for providing... More administrative support in compliance with policies and regulations, including gathering information, preparing reports and correspondence, and responding to inquiries. Maintain personnel records, time and attendance, payroll, and inventory, while tracking status updates and documenting meeting minutes. Use Microsoft Office and SharePoint to manage data, generate reports, and support daily operations. Coordinate calendars, meetings, travel, and visitor requests, and process travel in DTS while managing attendance in ATAAPS. Support operations by consolidating briefing materials, improving processes, and ensuring compliance with safety and security requirements.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are searching for a Medical assistant for one our our leading Dermatology Clinics in the Atlanta area. The Medical Assistant will assist the provider(s) with patient care. They will create an... More atmosphere that reflects the level of standards and care that patients can expect to receive from this practice. To be successful in this position, the certified medical assistant must be cheerful, friendly, polite, tactful, and professional in appearance and manner always. They will be able to communicate with the provider and patient and be mindful of patient confidentiality. They will be able to evaluate and respond to a patient needs and relay the doctors instructions. The candidate should be a team player and respectful of their co-workers.Responsibilities: ?Responsible for documenting the practice?s medical records and all information conveyed by the patient throughout the examination verbatim. ?Prepares patients for examination and treatment by escorting them from the waiting area to the exam room. Takes patient?s history (HPI), determines chief complaint, verifies their medical and surgical histories, current medications, etc., and takes vital signs if applicable. ?Protects patients? rights by maintaining confidentiality of personal and financial information and follows HIPAA regulations. ?Verifies patients? insurance and accurately enters the patient?s information into the NexTech database. ?Reports to Practice Administrator for administrative duties and to the Nurse Supervisor for clinical duties. ?Maintains operations by following policies and procedures and reports changes as needed. ?Communicates with patients, internal as well as external customers, in a courteous, professional, cooperative & mature manner. ?Prior to surgery, reviews and completes required surgical documents prior to appointment with recent test results and correspondence and determines needed services per practice protocol. ?Prior to patient visit, confers with Medical Provider regarding any incomplete patient tests/consults or other incomplete orders. ?Responds to patient communications. Contacts patients regarding test results and schedules further surgical treatment(s). ?Prior to treatment, ensures that all proper consents have been reviewed, initialed, signed and dated by the patient. ?Gives injections, assists with examinations and office procedures as needed; and provides other patient care services as directed by the Medical Providers. ?Performs suture removals as directed by the Medical Providers. ?Upon Medical Providers orders, ensures that the delivery/transmittal of prescriptions is being completed and responds to medication requests per practice protocol. ?Verifies all patient/specimen information corresponds with tissue specimen(s). Records tissue specimen(s) and enters them into log. ?Triages and responds to patient communications per practice policy. ?Assists with scheduling tests and treatments, and processing referrals to other providers. ?Responsible for abiding by the Standards of Conduct and meets all compliance training requirements. ?Effectively uses EMR system to document patient records using proper English grammar, spelling, and syntax.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job Summary:The Underwriting Assistant supports Underwriters and communicates with agents and their customers. This role requires strong organizational skills, attention to detail, and the ability to... More apply past knowledge to new situations. Key duties include preparing surety bond documents accurately and promptly, receiving and applying payments, and delivering bond documents to principals. Teamwork and shared responsibilities are essential.Job ResponsibilitiesSupport Underwriters directlyPrioritize calls and emails for surety bondsCommunicate bond requirements to agentsOrganize and document bond files for approvalAccurately accept and apply paymentsMonitor system emails and actions requiredOversee issuance, renewal, maintenance, and invoicing of Direct Billed bondsProcess and edit system forms and lettersTrack compliance and follow-up proceduresResolve customer issues promptlyUpdate principal or agency informationAssist with agency billing and accounting issuesMaintain and identify attachments to bond filesCancel bonds and calculate return premiumsAnswer phones and perform reception dutiesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job Summary:The Underwriting Assistant supports Underwriters and communicates with agents and their customers. This role requires strong organizational skills, attention to detail, and the ability to... More apply past knowledge to new situations. Key duties include preparing surety bond documents accurately and promptly, receiving and applying payments, and delivering bond documents to principals. Teamwork and shared responsibilities are essential.Job ResponsibilitiesSupport Underwriters directlyPrioritize calls and emails for surety bondsCommunicate bond requirements to agentsOrganize and document bond files for approvalAccurately accept and apply paymentsMonitor system emails and actions requiredOversee issuance, renewal, maintenance, and invoicing of Direct Billed bondsProcess and edit system forms and lettersTrack compliance and follow-up proceduresResolve customer issues promptlyUpdate principal or agency informationAssist with agency billing and accounting issuesMaintain and identify attachments to bond filesCancel bonds and calculate return premiumsAnswer phones and perform reception dutiesPay rate $20/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is a locally owned media company dedicated to informing, connecting, and inspiring the Greenville, SC community through a portfolio of well-known publications and digital platforms. They... More are looking to add a Sales & Operations Assistant to support their growing team and help drive internal efficiency, sales execution, and client engagement.This role sits at the intersection of sales, operations, and customer experience. You will support reporting, proposal coordination, CRM management, and day-to-day sales operations while partnering closely with sales reps and internal teams. Key responsibilities:Prepare and analyze sales reporting to support business decisionsManage and maintain CRM system (including data updates and account management)Build and implement workflow automations and process improvementsUpload and manage publication schedules within CRMSupport subscription tracking and account organizationReclassify and reassign accounts based on business needsPartner with sales team on proposal creation and follow-upsAssist with prospecting efforts, contract preparation, and order entryProvide high-level customer service through timely communication and issue resolutionAttend internal sales meetings and support client calls as neededCoordinate ad scheduling and assist with creative requestsEnsure deadlines, approvals, and timelines are met across projectsSupport distribution logistics, including tracking drop locations and circulation effectivenessGather and analyze data to improve distribution strategyAssist with large-scale ad drops, inserts, and campaign coordinationSupport office operations, including supply ordering and general admin needsAssist with event coordination and sponsored initiativesTake on additional projects and responsibilities as assignedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less