Job Search Results for administrative assistant

We are looking for an Operations Admin to join the team in New York (Albany) immediately. This will be a fully on-site role! You will be supporting an electronic security company that supports all... More New York State agencies with installation and service/maintenance for access control, CCTV and intrusion detection/alarm systems. You will be responsible for the following: - Any administrative support to the Project Managers, Engineers and/or Sales Team- Retrieving insurance certificates- Check status on equipment orders - Customer renewals - data entry/submission for renewing service/contracts- Talking with customers directly -- internal and external- Working with billing and booking departments to make sure that schedules are being met - Some basic reception duties as needed YOU WILL BE REQUIRED TO GET A GOVERNMENT CLEARANCE!We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A large HVAC manufacturer's representative firm is seeking a Front Desk Associate to join their team in the Bellevue, Washington area. This person will serve as the first point of contact for... More visitors and callers, providing professional customer service and administrative support to the office. Responsibilities include greeting guests, managing incoming calls and correspondence, scheduling meetings and conference rooms, maintaining office supplies and kitchen inventory, and supporting basic project and accounting tasks such as data entry and petty cash reconciliation. This role also assists with document preparation, filing, and coordinating travel arrangements. Strong communication, organization, and multitasking skills are essential, along with proficiency in Microsoft Office and SharePoint. The ideal candidate thrives in a fast-paced environment and maintains a positive, professional demeanor.While on contract, this role is paying anywhere between 22 - 27/hr. depending on years of experience and education level.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Provide senior-level administrative and operational support to one or more senior executives and their direct reports? Manage calendars, schedule meetings, book conference rooms, and coordinate... More resources to ensure seamless meeting execution? Monitor executive email inboxes and central phone lines; respond to, resolve, or appropriately escalate inquiries? Lead planning and coordination of department meetings and events? Process invoices, billing, and vendor payments in accordance with internal guidelines? Prepare, submit, and track departmental expense reports and budgets? Identify and recommend process improvements and cost-saving opportunities? Build strong relationships with internal and external stakeholders? Oversee administrative processes, reception best practices, and ensure consistent adoption across the office? Supervise and support administrative staff, including workload coordination and day-to-day oversight? Track staff vacations, absences, overtime, and availability in alignment with divisional guidelines? Maintain organized filing systems and ensure documentation is accurate and readily accessible? Support internal communications, including drafting, editing, and distributing correspondence and presentations? Coordinate office logistics, including onboarding/offboarding, relocations, space planning, and vendor coordination? Manage office supplies, inventory, and ordering? Assist with travel arrangements as needed (flights, hotels, logistics)? Support training coordination and scheduling for staff? Resolve escalated administrative or operational issues independently using sound judgmentWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job Description:Insight Global is seeking a Business Development Coordinator for a top infrastructure and airport development client. This individual will support the Business Development team by... More coordinating RFP efforts, assisting with conferences and industry events, maintaining critical business development resources, and compiling market and performance data to support strategic initiatives. The ideal candidate is detail-oriented, highly organized, adaptable to changing priorities, and comfortable working cross-functionally in a fast-paced, professional office environment. This is a great opportunity for someone looking to grow within business development and gain exposure to high-visibility projects in the aviation and infrastructure space.Day-to-Day:? Coordinate end-to-end RFP processes, including tracking opportunities, timelines, and submission materials? Support conference planning, industry events, and award submissions? Assist in preparing presentations, business reviews, and internal resources? Maintain and update contact databases, trackers, and reporting tools? Track budgets and assist with invoices related to travel, conferences, and business development activities? Compile and analyze business, market, and competitor data, including traffic trends and performance metrics? Support FOIA requests by coordinating with legal, tracking requests, and organizing data? Perform general administrative duties including file organization and document managementWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Provide overall administrative support for the Board Services. Department. Assist in the management of the administrative requirements and procedures for the executive-level. Provide administrative... More support to the Senior Manager of Board Services.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Position OverviewThe Litigation Secretary will support attorneys handling civil, business, and real estate litigation matters. This role requires strong litigation experience, excellent... More organizational skills, and the ability to manage deadlines and court filings with precision.Key Responsibilities? Prepare, revise, and finalize litigation documents including pleadings, motions, discovery, subpoenas, and correspondence? File documents electronically with California state and federal courts and ensure compliance with court rules and deadlines? Manage attorney calendars, litigation deadlines, hearings, depositions, and trial schedules? Coordinate service of process and work with courts, opposing counsel, and outside vendors? Maintain and organize physical and electronic case files? Assist with trial preparation, including exhibits, binders, and witness coordinationProvide general administrative support as needed in a litigation-focused practiceWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a secretary for one of their clients in Newark NJ. This individual will provide day-to-day administrative and secretarial support for the Crisis Receiving Stabilization... More Center, including typing, proofreading, and preparing documents, maintaining accurate records and databases, and entering and retrieving data as needed. They will coordinate meetings, prepare agendas and minutes, manage calendars, and support conference calls and virtual meetings. The role handles high-volume phone calls, schedules appointments, triages inquiries appropriately, and provides professional customer service to staff, patients, and external partners. Responsibilities also include processing internal paperwork such as payroll timesheets, HR forms, requisitions, and purchase orders, maintaining filing systems, managing mail, ordering office supplies, and supporting compliance and reporting requirements in a fast-paced behavioral health environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Professional Assistant to support the attorneys in the Corporate group of the DC office of an AM 100 law firm. As a contributing team member, the Professional Assistant is... More proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work and maintaining client and firm confidentiality. The Professional Assistant maintains a professional demeanor and focus and seeks to maximize team contribution and minimize disruptions to the workday. This role has a hybrid working arrangement. Potential candidates must live within commuting distance of our Dallas office to be onsite 4 days per week. In this role, you will report to the Office Administrator. Essential Functions Demonstrate command of workflow; utilizing firm resources appropriately.Utilize ServiceNow, the firm?s task tracking software, to manage assignments.Create, edit, format and proofread documents including, but not limited to, agreements, contracts, plans etc. and maintain such documents within the firm?s document management system.Prepare legal documents for e-Filing and filing via PACER.Communicate directly and on behalf of attorney(s), including outside vendors.Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters.Review proformas and edit bills according to client billing arrangement.Enter, track, and coordinate new client/matter information.Edit and coordinate client pitches with Marketing Department.Maintain InterAction and/or Extranet data, keeping information currentMaintain electronic and paper files in accordance with firm guidelines.Maintain and monitor attorney calendars and provide timely updates and remindersCoordinate and/or book travel arrangements.Prepare, track, and maintain attorney expenses in Chrome River.Organize and coordinate conference calls and client meetings.Perform other responsibilities as assigned.Work additional hours as needed to fulfill job requirements.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Billing & Office CoordinatorLocation: Charlotte, NC 28205Duration: PermanentHours: Monday?Friday, 7:30 AM ? 4:30 PMInterview Process: One and Done Onsite InterviewJob Description:Our client, a... More third-generation, locally owned pest control company based in Charlotte, North Carolina, is seeking an Billing & Office Coordinator to support daily office operations. The company provides pest control, mosquito control, and termite control services for both residential and commercial properties. They prioritize safety, accuracy, and customer satisfaction while maintaining high standards across all services.This role will support accounts receivable, customer communications, scheduling, and administrative tasks in a fast-paced office environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented and highly organized Regulatory Coordinator to join our team in a fast-paced pharmaceutical environment. This role is critical in supporting the operational running... More of the Regulatory, Quality and Safety teams and functions and supporting regulatory compliance and quality in these highly regulated environments. The ideal candidate have strong administrative and time management skills, high-level of computer and digital proficiency, and a commitment to maintaining records and data integrity and confidentiality. In line with our performance drivers we expect our team members to role-model accountability, collaboration, and entrepreneurship. Provide business and operational support for Regulatory, Quality and Safety functions. o Process vendor contracts and agreements and purchase orders and set up in company systems, manage invoices and payment requests. o Track all function expenses/payments against annual budget(s) o Support onboarding/offboarding and coordination for new employees and agency workers with starting within the functions o Coordinate & arrange any off-site functional meetings including face to face FDA Meetings o Regulatory submission coordination and tracking in eSub ?Submission Booking System? of all upcoming Annual Reports for: NDAs & INDs / PADERS (Periodic Adverse Drug Experience Reports) / Safety Quarterly & Device o Manage regulatory archive and all incoming and outgoing communications to/from the FDA o Support Quality function with log book receipt and archives o Receipt of complaint samples, storage and coordination with QA.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less