Job Search Results for administrative assistant

The Claims Support / Service Officer III role provides high-volume administrative support and plays an integral role in supporting national and regional business partners. This position is... More responsible for ensuring accuracy, efficiency, and risk mitigation while delivering a consistently strong customer experience. The role requires the ability to manage multiple requests simultaneously, respond promptly to inquiries, and collaborate effectively with internal and external partners to improve the speed and quality of internal operations. Individuals in this role must demonstrate strong communication skills, attention to detail, and adaptability in a fast-paced, changing environment while meeting defined service level agreements (SLAs) and operational metrics.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our SaaS client is looking for a Facilities Associate to join their team in Herndon, VA.RESPONSIBILITIES:?Assist Sr. Facilities Manager with administrative support?Provides front reception desk... More support for guests, visitors and employees?Assist in oversight and coordination of janitorial, food service, coffee services, badging, fitness center waivers?Management of stocking of pantry/office supplies?Coordination of incoming/outgoing mail?Issue office announcements via electronic distribution lists?Assists with dispatching of maintenance service requests to Landlord?Organize and maintain filing system for all reports, vendor invoices, proposals, etc.?Maintain current list of vendor contacts, emergency contact info, property information?Coordination of catering/lunch program scheduling?Provides support for meetings and conference room reservations, as needed and directed?Expected to provide monthly on-site support for Chantilly, VA office on an "as needed" basis.?Any and all other duties and tasks as assignedREQUIREMENTS?Bachelor degree and/or adequate experience?Proficiency in Microsoft Office Products including Outlook, Word, Excel, and PowerPoint?Security clearance is preferred but not requiredNOTES*Contractor will be required to travel to the Chantilly facility once a month**Candidate must be open to working after hours if needed*We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Receptionist/Admin Assistant for a Medical Practice located in Augusta, ME. As the the full time Admin, you will be expected to work 3-5 days per week, Monday through... More Friday 8am-5pm. Your responsibilities will include answering phone calls, setting appointments, having access to patient data, greeting patients and taking them to the correct room.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Cushman & Wakefield is seeking a detail-oriented Property Administrator to support the management of industrial properties across the NJ area. Responsibilities include tracking Certificates of... More Insurance (COIs), processing invoices, preparing contracts and maintaining accurate records using Nexus, Yardi, MRI, and other client systems. The ideal candidate thrives in a fast-paced environment and can effectively manage high volumes of administrative tasks. Strong organizational skills and a proactive approach are essential to succeed in this dynamic team. This role requires to be on site 4x a week in Iselin and will report into the Managing Director.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A large HVAC manufacturer's representative firm is seeking a Front Desk Associate to join their team in the Bellevue, Washington area. This person will serve as the first point of contact for... More visitors and callers, providing professional customer service and administrative support to the office. Responsibilities include greeting guests, managing incoming calls and correspondence, scheduling meetings and conference rooms, maintaining office supplies and kitchen inventory, and supporting basic project and accounting tasks such as data entry and petty cash reconciliation. This role also assists with document preparation, filing, and coordinating travel arrangements. Strong communication, organization, and multitasking skills are essential, along with proficiency in Microsoft Office and SharePoint. The ideal candidate thrives in a fast-paced environment and maintains a positive, professional demeanor.While on contract, this role is paying anywhere between 22 - 27/hr. depending on years of experience and education level.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Provide senior-level administrative and operational support to one or more senior executives and their direct reports? Manage calendars, schedule meetings, book conference rooms, and coordinate... More resources to ensure seamless meeting execution? Monitor executive email inboxes and central phone lines; respond to, resolve, or appropriately escalate inquiries? Lead planning and coordination of department meetings and events? Process invoices, billing, and vendor payments in accordance with internal guidelines? Prepare, submit, and track departmental expense reports and budgets? Identify and recommend process improvements and cost-saving opportunities? Build strong relationships with internal and external stakeholders? Oversee administrative processes, reception best practices, and ensure consistent adoption across the office? Supervise and support administrative staff, including workload coordination and day-to-day oversight? Track staff vacations, absences, overtime, and availability in alignment with divisional guidelines? Maintain organized filing systems and ensure documentation is accurate and readily accessible? Support internal communications, including drafting, editing, and distributing correspondence and presentations? Coordinate office logistics, including onboarding/offboarding, relocations, space planning, and vendor coordination? Manage office supplies, inventory, and ordering? Assist with travel arrangements as needed (flights, hotels, logistics)? Support training coordination and scheduling for staff? Resolve escalated administrative or operational issues independently using sound judgmentWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job Description:Insight Global is seeking a Business Development Coordinator for a top infrastructure and airport development client. This individual will support the Business Development team by... More coordinating RFP efforts, assisting with conferences and industry events, maintaining critical business development resources, and compiling market and performance data to support strategic initiatives. The ideal candidate is detail-oriented, highly organized, adaptable to changing priorities, and comfortable working cross-functionally in a fast-paced, professional office environment. This is a great opportunity for someone looking to grow within business development and gain exposure to high-visibility projects in the aviation and infrastructure space.Day-to-Day:? Coordinate end-to-end RFP processes, including tracking opportunities, timelines, and submission materials? Support conference planning, industry events, and award submissions? Assist in preparing presentations, business reviews, and internal resources? Maintain and update contact databases, trackers, and reporting tools? Track budgets and assist with invoices related to travel, conferences, and business development activities? Compile and analyze business, market, and competitor data, including traffic trends and performance metrics? Support FOIA requests by coordinating with legal, tracking requests, and organizing data? Perform general administrative duties including file organization and document managementWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Provide overall administrative support for the Board Services. Department. Assist in the management of the administrative requirements and procedures for the executive-level. Provide administrative... More support to the Senior Manager of Board Services.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Professional Assistant to support the attorneys in the Corporate group of the DC office of an AM 100 law firm. As a contributing team member, the Professional Assistant is... More proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work and maintaining client and firm confidentiality. The Professional Assistant maintains a professional demeanor and focus and seeks to maximize team contribution and minimize disruptions to the workday. This role has a hybrid working arrangement. Potential candidates must live within commuting distance of our Dallas office to be onsite 4 days per week. In this role, you will report to the Office Administrator. Essential Functions Demonstrate command of workflow; utilizing firm resources appropriately.Utilize ServiceNow, the firm?s task tracking software, to manage assignments.Create, edit, format and proofread documents including, but not limited to, agreements, contracts, plans etc. and maintain such documents within the firm?s document management system.Prepare legal documents for e-Filing and filing via PACER.Communicate directly and on behalf of attorney(s), including outside vendors.Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters.Review proformas and edit bills according to client billing arrangement.Enter, track, and coordinate new client/matter information.Edit and coordinate client pitches with Marketing Department.Maintain InterAction and/or Extranet data, keeping information currentMaintain electronic and paper files in accordance with firm guidelines.Maintain and monitor attorney calendars and provide timely updates and remindersCoordinate and/or book travel arrangements.Prepare, track, and maintain attorney expenses in Chrome River.Organize and coordinate conference calls and client meetings.Perform other responsibilities as assigned.Work additional hours as needed to fulfill job requirements.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Billing & Office CoordinatorLocation: Charlotte, NC 28205Duration: PermanentHours: Monday?Friday, 7:30 AM ? 4:30 PMInterview Process: One and Done Onsite InterviewJob Description:Our client, a... More third-generation, locally owned pest control company based in Charlotte, North Carolina, is seeking an Billing & Office Coordinator to support daily office operations. The company provides pest control, mosquito control, and termite control services for both residential and commercial properties. They prioritize safety, accuracy, and customer satisfaction while maintaining high standards across all services.This role will support accounts receivable, customer communications, scheduling, and administrative tasks in a fast-paced office environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less