Job Search Results for administrative assistant

Insight Global is in search of a Dispatcher for the world's largest industrial auctioneering company and trusted global marketplace for insights, services, and transaction solutions for commercial... More assets and vehicles. The Dispatcher plays a meaningful role in managing towing resources to keep their vehicle pickups and deliveries running smoothly, which optimizes branch productivity. The Dispatcher will provide outstanding customer service to their towing partners and pivoting to coordinate for capacity and resource demands. The Dispatch role plays a crucial part in the organizations business and branch growth.Responsibilities:- Direct activities related to towing operations and on-time performance goals- Manage tow truck resources and assign work in an efficient manner and optimize tower productivity- Plan future day resource requirements and coordinate with towers to line up required truck resources- Identify when demand exceeds tow truck capacity & refer to part-time networks for additional resources- Monitor transportation costs and identify opportunities for cost savings- Recruit new towers to build towing networks with added resources- Provide necessary documentation to drivers for each pickup and delivery, including check and cash handling as needed- Monitor work-in-progress & make necessary adjustments to ensure timely performance- Identify and escalate issues or concerns related to transportation activities to management- Form a fundamental relationship with the IAA Transportation team- Establish and maintain good, positive working relationships with all tow drivers- Review and analyze reports on transportation activity, including Time Performance metrics.- Comply with safety guidelines along with company policies and proceduresWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global s is seeking an experienced Automation Service Coordinator to join our Chino, CA branch. This role is integral to supporting the Service and Sales teams while serving as a key point of... More contact for our local customers. The Service Coordinator is responsible for reviewing service work orders, supporting service billing and collections, developing service bid templates and proposals, coordinating closely with the Service Project Manager, and maintaining proactive customer communication to ensure exceptional service delivery and customer satisfaction.Essential Duties and ResponsibilitiesPerform weekly reviews of service aging reports to ensure service projects and maintenance agreements are accurately invoiced and properly closed upon completion.Review technician service reports to confirm accurate diagnosis and resolution of service calls; follow up with customers to discuss findings and verify work completion.Partner with the Service Coordinator/Dispatcher to support efficient scheduling and prompt customer response times.Develop and/or complete detailed written scopes of work for quoted maintenance services and service projects.Conduct site visits to gather necessary information for maintenance and service project quotes and to ensure customer satisfaction.Communicate with internal teams and external customers to obtain information required for preparing service maintenance and project proposals.Collaborate with vendors to obtain pricing and service cost information needed for maintenance and project quotes.Support the Service/Sales Account Manager in developing and completing bid templates for service maintenance and project proposals.Assist the Service Project Manager with change order proposals, material procurement, and service project closeout documentation.Prepare maintenance binders and required deliverables for maintenance program offerings.Coordinate effectively with internal departments to ensure timely and accurate completion of assigned tasks.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Wireless Service Administrator to help manage our client's cell phone request inbox. This role ensures timely, accurate processing of wireless service requests and... More maintains a high standard of customer service for employees across the company.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and detail-oriented Sales Support / Recruiting Coordinator to support our sales and recruiting teams by managing high volumes of client job requisitions. This role... More is responsible for receiving client job orders, accurately entering job details and rates into Salesforce, assisting with confirmation letters, and ensuring timely and accurate job postings. The ideal candidate thrives in a fast-paced environment, handles sensitive pricing information responsibly, and can manage hundreds of job postings weekly.Key ResponsibilitiesReceive job requisitions from clients via email and Vendor Management Systems (VMS)Review client job orders for completeness and accuracyAccurately enter and maintain job requisitions within Salesforce, ensuring all job details are correct and visible to internal and external stakeholdersEnter and verify job rates, understanding these are externally facing and require a high level of accuracy and professionalismManage the posting of hundreds of job requisitions per week, meeting tight deadlines and prioritizing urgencyAssist with the creation, coordination, and distribution of confirmation lettersServe as a point of support between sales, recruiting, and operations teams to ensure job data is correctly communicated and up to dateMaintain data integrity and compliance with company and client standardsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking a leasing paralegal to join their team in Downtown LA. The Leasing Paralegal will provide high quality, timely and cost-effective legal services, and support... More under the direction of clients in-house counsel. This position requires a fundamental understanding of commercial real estate and retail leasing matters. The ideal candidate has a strong leasing background but also has experience with real estate acquisitions/dispositions, financings, and due diligence such as title and survey review. Key Responsibilities:Assists clients in-house counsel in connection with the following key responsibilities including communications with client's teams (such as leasing, development and operations, acquisitions/dispositions, capital markets, sustainability and property management), clients outside counsel, tenants' teams and tenants' outside counsel: *Performs document review and analysis, legal drafting and negotiation of easements, restrictive covenants, consent letters, rights of entry, estoppel certificates, and ancillary leasing documents (such as assignments, modifications and landlord waiver agreements). *Reviews, analyzes and researches title documents, surveys, leases and other legal documents; prepares and provides legal memoranda, abstracts, matrices and summaries in connection with use and merchandising restrictions, redevelopment rights (e.g., signage rights, control areas) and operating/title documents; prepares and revises lease exhibits (e.g., exclusive and prohibited use exhibits); and assists with business risk assessment of a particular course of action.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an Inventory Specialists to join a clients team in Ottawa, ON. The Inventory Specialist will be responsible for the inventory at the facility within company timelines.... More Through the use of company provided procedures, the Inventory Specialist will document product condition within company standards which includes a complete inventory and supporting photographs of each product. Here are some key responsibilities typically associated with this position: *Monitor, maintain and organize the receiving area *Operate camera and utilize a handheld inventory device to process incoming inventory *Determine operational capability of the product *Complete product inspection inventories (TLEs) *Maintain inventory of all materials used *Compliance to company policies and procedures *Compliance to requirementsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a contract HR Generalist for a 6-9 month contract opportunity in the Reston, VA area. This position will be remote 4 days a week and 1 day onsite. You will be delivering a... More consistent, equitable and inclusive human centered employee experience. The role will begin heavily focused on helping during a planned leave and then the back half of the contract will be focused more on the backend of HR, documentation, etc. This role serves as a primary point of contact for onboarding, employee relations support, people data and reporting, and HR technology?most notably as the system administrator for Lattice. Requires a high degree of care, discretion, and clarity in communication, strong attention to detail, and a demonstrated commitment to equitable and inclusive HR practices. The ideal candidate brings sound judgment, emotional intelligence, and a systems mindset to deliver an exceptional employee experience that is fair, accessible, and responsive.Key ResponsibilitiesEmployee Onboarding & Lifecycle Experience?Lead the new hire onboarding experience from offer acceptance through the employee?s first year, ensuring new hires feel welcomed, informed, and supported.?Proactively communicate clearly and proactively with new hires, hiring managers, and internal partners to set expectations and reduce ambiguity.?Oversee and evolve onboarding logistics ensuring accuracy, timeliness, and follow-through.?Manage onboarding documentation, system access, and workflows with close attention to detail and compliance requirements.?Evaluate onboarding feedback and data to identify equity gaps, friction points, and opportunities for continuous improvement.Employee Relations Support?Provide front-line support to employees and managers, responding to questions and concerns with empathy, neutrality, and professionalism.?Support People Team leaders with documentation, fact-finding, and follow-up related to employee relations matters.?Apply policies and practices consistently, recognizing how bias, power dynamics, and communication styles may affect employee experience.?Maintain confidentiality and exercise sound judgment when handling sensitive information.HR Systems Administration (Lattice Focus)?Serve as the primary administrator for Lattice.?Configure system workflows, calendars, and permissions with precision and attention to data integrity.?Translate system functionality into clear guidance and communications for managers and employees.?Troubleshoot issues thoughtfully and ensure system changes are tested, documented, and communicated effectively.People Data, Reporting & Insights?Collect, maintain, and analyze people data with a strong focus on accuracy, consistency, and responsible data use.?Prepare recurring and ad hoc reports related to onboarding, engagement, performance, and workforce trends.?Surface insights that help the People Team and leaders identify patterns, inequities, and opportunities for improvement.?Present data in a clear, accessible manner that supports informed and equitable decision-makingWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client in the DC area is looking to add a Junior Data Analyst to join their team. This position is in support of the HR division for a government customer. In this position you will be responsible... More for working with the end client to gather data and information and putting this data into readable dashboards and reports. This is not a highly technical role but does require candidates to be well versed in gathering and analyzing data.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a bilingual (English and French) detail-oriented and customer-focused Call Center Representative to join a global leading insurance company. This role involves managing... More inbound and outbound calls, coordinating vehicle pickups, and ensuring timely and accurate processing of assigned files. The ideal candidate will possess strong communication skills, excellent time management, and the ability to work independently while contributing to a team environment.Responsibilities and DutiesProfessionally and promptly handle inbound and outbound calls.Manage assigned files with accurate and timely processing of information.Coordinate vehicle pickups by obtaining release information and authorization from appropriate clientele.Accurately input detailed information into call logs and/or files.Complete timely follow-up calls to meet deadlines.Investigate and troubleshoot delayed vehicle releases that fall outside designated time frames.Enter clear, concise, and professional notes into the system for all files.Maintain consistent and timely email communication with internal and external customers to resolve concerns and ensure task completion.Complete all assigned tasks within the designated shift.Maintain an organized workspace conducive to departmental success.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

In this role, you will support the Client Success Manager's (CSM) in pre and post-sale activities for clients in a designated book of business, to assist in the end to end campaign strategy.... More Responsibilities include; partnering with CSM counterparts to align on tasks and deadlines for assigned accounts, coordinating campaign setup, entering accurate deal information into system to send cross functionally to Activation, Legal, Corporate Credit, Ad Ops and Research teams, working with business partners to ensure execution of data across vendors, and monitoring delivery of campaign analytics and reporting. You will be the primary point of contact for Billing teams with invoice revisions and credit checks, as well as Creative teams to coordinate creative assets and troubleshoot issues. Looking for an individual who is extremely detail oriented and organized in order to support analyzation of future campaigns and be an asset in the development of pricing plans and proposals. This role requires an individual that thrives in fast paced environments and has the ability to juggle multiple tasks at once.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less