Job Search Results for secretary

A manufacturing client in Aurora is looking for an admin assistant to join their team. You will be responsible for greeting employees and guests as they arrive, checking them in for badges and... More setting them up in meeting rooms. Additionally, you will be responsible for in and outbound mail/packages, answering phone calls, organization of paperwork, updating files, taking messages, scheduling large meetings or events for the office, ensuring the front desk is tidy and presentable and other special administrative projects for various departments. There may be times that you work with the HR team to help with onboarding employees, ensuring they have everything they need for their first day, paperwork, data entry and other administrative tasks.This is an onsite position 5 days a week from 8:30 - 5 with some flexibility if the other admin is out of office. It is a contract role slated for four months with the intention to convert. Compensation:$22/hr to $25/hr.Exact compensation may vary based on several factors, including skills, experience, and education.Employees in this role will enjoy a comprehensive benefits package starting on day one of employment, including options for medical, dental, and vision insurance. Eligibility to enroll in the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this role will have access to paid sick leave and other paid time off benefits as required under the applicable law of the worksite location.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and proactive Administrative Assistant to support a department within a large automotive client. This role will primarily provide day-to-day support to four... More executives while also assisting the broader team with calendar management, scheduling, and coordinating across approximately 30 stakeholders. Responsibilities include managing complex Outlook calendars and resolving scheduling conflicts, coordinating team meetings and cross-functional sessions, and organizing logistics for internal and external events such as team lunches, executive meetings, and visits from global partners. The individual will also support vendor coordination, travel arrangements, onsite meeting setup, and hospitality (including greeting visitors and ensuring smooth event execution). Additionally, this role will handle administrative financial tasks such as invoice processing, expense coding, and data entry within internal systems, as well as managing DocuSign workflows and digital documentation. The ideal candidate is detail-oriented, highly organized, and proactive, with the ability to manage multiple priorities while ensuring a seamless experience for executives and the broader team.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

-Respond to telephone calls, take messages, and direct callers or visitors to requested staff.-Prepare correspondence, reports, memorandums, and emails for distribution across the... More organization.-Assist with travel vouchers.-Arrange conference calls and schedule meetings.-Compose calendars, schedules, and itineraries.-Monitor and provide inventory control for office suppliesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking an Executive Administrative Assistant to join a prestigious global law firm. This individual will join a collaborative Palo Alto office and provide high level... More administrative, billing, and operational support to attorneys in a transactional-focused practice.Responsibilities:?Manage complex calendars, schedule meetings, and coordinate travel arrangements?Draft professional correspondence, memoranda, and documents?Prepare, review, and process client invoices in alignment with firm policies and client guidelines?Enter attorney time, track billable hours, and maintain accurate matter lists and related billing data; Support advanced billing functions including 3E/ProForma workflows and partner billing cycles?Manage client/matter intake processes, conflicts checks, and engagement letter execution?Maintain case management records, deal team lists, and CRM data?Serve as liaison among attorneys, clients, and internal support departments; Greet visitors and help ensure a professional client experience?Coordinate onboarding of new attorneys and support cross office project work?Reserve conference rooms and arrange catering as needed?Proactively monitor deadlines, anticipate needs, and identify potential risksThis is a full-time position based in Palo Alto, CA, requiring five days onsite with some flexibility.Compensation$110,000-$120,000 base salary Exact compensation may vary based on several factors, including skills, experience level, geographic location, education, and internal equity.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The largest regional hospital in Memphis is seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to one of our Chief Executive Officers.... More This role is critical to ensuring smooth day-to-day operations and requires exceptional professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. Some of the key responsibilities are calendar Management (coordinate and maintain the executive?s schedule, including meetings, appointments, and travel arrangements),meeting support (prepare agendas, organize logistics, and provide administrative assistance during meetings.), documentation and reporting (draft, edit, and prepare documents, presentations, and reports with accuracy and attention to detail) and data handling (Create workbooks and documents using provided data to support decision-making and operational needs)This Administrative role will serve as a liaison between the executive and internal/external stakeholders, ensuring timely communication and follow-upWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global?s client is seeking an adminstrative assistant for a 6 month contract-to-hire opportunity in Chicago. The Administrative Assistant will support union members and be the first point of... More contact for members and union partners. Job Responsibilities:?Perform data entry, including updating member and referral records, inputting wage and benefit information, and processing payments.?Manage daily administrative tasks, including phone calls, visitor greetings, staff and officer support, bookkeeping, job dispatching, and maintaining an updated contract list.?Maintain office supplies, office equipment, and organized record-keeping, including email and address lists, filing documents, and making copies.?Handle various accounts and conduct payment reconciliation.?Assist in setting up training classes and maintaining an up-to-date training list.?Develop familiarity with the union's venues, employers, members, referrals, and contracts.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Donor Services Admin for a Catholic non-profit organization in Detroit, Michigan. The Donor Services Admin will be working onsite and will be reporting into the Donor... More Services Director. The shift is Monday-Friday (no weekends) from 9:00AM EST to 5:00PM EST. The Donor Services Admin is responsible for processing all data and donations related to Development activities. This person is also responsible for communication and interaction with donors and benefactors of this non-profit organization. Main responsibilities include:? Provide phone coverage for in-coming phone calls per phone schedule and respond within 24 hour? Process and record all gift and pledge transactions (cash, checks, credit card, lockbox)? Process web and manual credit card transactions for donations and events to ensure gift information in Raiser?s Edge database is reflected accurately.? Process acquisition mailings and create new donor files. ? Maintain the integrity of the Raiser?s Edge database.? Maintain and update accurate donor/benefactor information in the database. ? Respond with appropriate acknowledgement as a receipt of donation according to department guidelines.? Maintain a high level of accuracy, timeliness, confidentiality and customer service support.? Acknowledge special occasion/memorial cards to benefactors.? Process and issue receipts for cash donations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an Administrative Assistant to support a client supporting the Missile Defense Agency. Job Responsibilities: ? Onboard new hires, assign seating, facilitate transfers of support and... More coordinate departures. ? Enter and update information in databases and maintain accurate records (Email distros, Security Groups, SharePoint Access) ? Take charge on team awards, track and document ensuring accurate records for recognition programs and reporting purposes. ? Independently assist the Directors/leadership in preparing agendas, presentations, correspondence, taking notes of meetings, and tracking items to support decision making and execution ? Schedule and manage calendars, coordinate high level meetings for leadership as needed. ? Maintain continuous internal communications among the admin team regarding assistance and coverage needs, and other need-to-know information. ? Support various departments by coordinating tasks, relaying messages, and facilitating communication between teams ? Provide general administrative support to the executive assistants as needed This position will be onsite in Colorado Springs, CO or Huntsville, AL and will pay between $26-$35/hr depending on years of experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Position Overview:We are seeking an Administrative Claims Contractor to support the Mechanical Claims Department. This role is primarily responsible for handling inbound documentation, maintaining... More accurate claim records, and assisting with document collection to ensure claims are processed efficiently and timely.Key Responsibilities:Process incoming mail from lenders and other external partiesEnter and maintain documentation within the claims systemMake outbound calls to lenders and related parties to request and obtain required documentsEnsure all necessary documentation is received and properly logged so claims can be reviewed and processedSupport the Mechanical Claims team with general administrative tasks as neededWork Schedule & Location:Onsite 4 days per week to manage and process incoming physical mailStandard business hours: 8:00 AM ? 4:30 PM, with a 30-minute lunch breakPay Rate - 17/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less