Job Search Results for secretary

Responsibilities: ***there are 12 people on the Safety Team so you'd be interacting with everyone frequently ***needs to work well in fast-paced environment***Day to day assisting for adhoc... More requirements ranging from pulling data, creating reports in excel, making PowerPoints, sharing information with high-level execs, scheduling travel, helping to plan events, making sure labels are on shipments being sent out for events, creating PO's, working with confidential employee information, etc.Working with central safety team and field safety managers on various business critical tasks.?Weekly/daily iCARE case entry reviews: updating, quality checking of lost time dates/ERTW dates entries for Global/Region/US stats used (20 approx. per week)?OSHA log entries reviewing, updating for US regulatory compliance?Work hours/OT hours uploads, editing for location level regulatory logs .?Working with Field Safety on case updates for discrepancies on above three bullets?Conduct routine Leading Indicator Quality audits for proper data fields, providing feedback to field managers?System super user work for action plans, person responsible changes ? including tickets for new users or edit access requests?Daily/Weekly Samsara System assignments of coaches and drivers to unknown segments (2 approx. hours per day)?Video coach assignments by locations, research with safety any anomalies while on route?HOS clean up and review of mis-entries by drivers or mgmt.; regulatory compliance clean up and maintain daily ? TBD based on skill?Various new reports for unassigned drivers, workflows and other tasks as part of a maintain plan of system?Weekly/Monthly PPT update, clean up and creation. Start working a vast majority of resources to update and currently made on monthly basis (15 approx. hours a month)?Communications brand initiative for 2026?History Review requests from HR Compliance: run and report back the DOT reportable accidents, and history of vehicle types driven over last three years.?Various tasks with new JJ Keller initiative and with a side project of online training testing initiative?Rodeo Support: mass shipping of promo, sign up and award winning during the 12-week period?Ordering, packaging of final event items?Various tasks with the project board items during the planning and design up to rodeo itself in MiamiPay ranging anywhere from $27-31/hr based on location & experienceWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are looking for an Administrative Assistant to sit onsite 5 days a week at a small aerospace and defense business focused on composite structures and assemblies. They perform R&D, design,... More manufacturing, and testing of advanced technologies. The Administrative Assistant will provide essential support to the President/CEO and Financial Leads, ensuring smooth front-desk operations, office and inventory management, event planning, and financial administration. This role requires someone who can handle a dynamic, multi-hat environment with professionalism, discretion, and a proactive problem-solving mindset.Key ResponsibilitiesFront Desk and Office OperationsGreet visitors, receive mail/packages, and manage front-desk communications with a professional and courteous demeanor.Triage inquiries from customers and unsolicited vendors, determining when to escalate or route appropriately.Badge management and access control; coordinate with facilities to ensure spaces are secure and well-maintained.Maintain and monitor office supplies, kitchen supplies, and amenities (coffee/water), adhering to defined minimums and maximums for three sites.Coordinate with cleaners and facilities on maintenance and housekeeping needs; track service level and respond to issues as needed.Facilitate a clean, organized reception area and support basic office housekeeping tasks as required.Administrative and Back-Office SupportReceipt reconciliation and expense control for company credit cards; collect, verify, and follow up on receipts; act as the ?police? for expense accuracy.Support purchasing activities, including sourcing supplies, processing orders, and ensuring timely delivery.Inventory management for office and facility supplies across multiple sites; maintain accurate stock levels and reorder as needed.Document scanning, filing (physical and digital), and retrieval to support record-keeping and compliance.Assist with basic bookkeeping or invoicing tasks as appropriate; knowledge of QuickBooks is highly desirable.Prepare reports and pull data from various sources to support the leadership team (e.g., expense reports, inventory reports).Event Planning and CoordinationLead or co-lead planning for company events (e.g., holiday party, meetings), including venue research, reservations, and logistics.Manage announcements, attendee communications, travel arrangements, and hotel bookings for participants.Collaborate with team members to assemble gift packages, coordinate packaging events, and provide hands-on support during events.Work closely with the CEO and leadership team to ensure events align with company goals and timelines.Executive SupportProvide proactive administrative support to the President/CEO, Chief Financial Lead(s), and other leaders as needed.Assist with calendar management, meeting preparation, and logistics coordination for executive-level activities.Support special projects and cross-functional tasks as assigned by leadership.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An Employer is looking for an Administrative Assistant to join their team on-site. The day to day in this position encompasses a variety of tasks such as but not limited to data entry, intermediary... More excel work, maintaining a clean office environment, and collaborating with crew on-site to ensure a safe and productive environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A utility company in the South Houston area is looking for an Administrative Assistant to join their team. This is the Substation Operations team. Responsibilities below- Data EntryWorking in... More SAPApproving timekeeping entriesWorking in COUPAAnything to support the department needsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We?re hiring several Temporary Administrative Assistants for a global construction client of ours to support a large scale I-9 documentation project in preparation for an upcoming electronic I-9... More rollout. This is an excellent opportunity for someone who enjoys detail oriented work, wants to make an immediate impact, and gain valuable compliance experience starting on day one.In this role, you will support multiple U.S. offices by collecting, reviewing, and scanning Form I-9 employment eligibility documents in preparation of a system upgrade. Responsibilities include:? Collecting and tracking I-9 documentation from employees across multiple U.S. offices? Scanning, uploading, and organizing documents into designated systems? Reviewing documents for accuracy and completeness? Following up with offices and/or employees on missing or incorrect information? Maintaining detailed tracking of outreach, received documents, and outstanding items? Handling sensitive employee information with confidentiality and care, ensuring compliance with federal I-9 requirementsThis position involves high volume, repetitive administrative work and is ideal for someone who thrives on organization, consistency, and precision.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Administrative Assistant is responsible for providing professional and courteous front office support in a fast-paced construction company environment. This role serves as the first point of... More contact for visitors, clients, vendors, and employees. The Receptionist manages incoming calls, assists walk-in visitors, answers general inquiries, maintains office supplies, supports administrative staff, and assists with daily office operations to ensure efficient workflow.Essential Duties and ResponsibilitiesFront Desk & Customer Service? Answer incoming phone calls promptly and professionally. ? Transfer calls to appropriate staff members and take accurate messages when necessary. ? Greet visitors, clients, vendors, and delivery personnel in a professional and friendly manner. ? Assist walk-in visitors by directing them to the appropriate department or individual. ? Respond to general questions regarding company services, locations, or contacts. ? Maintain a clean, organized, and welcoming reception area. Administrative Support? Assist administrative staff with various clerical and office tasks as needed. ? Provide general clerical support such as filing, scanning, copying, and data entry. ? Assist with preparing documents, packets, and correspondence. ? Distribute incoming mail and packages to appropriate departments. ? Coordinate outgoing mail and deliveries. ? Support office staff with special projects and administrative duties as assigned. Communication & Coordination? Communicate effectively with employees, subcontractors, vendors, and customers. ? Relay messages accurately and in a timely manner. ? Assist with scheduling or coordinating meetings when requested.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This position supports up to three or more attorneys in a secretarial capacity. Provides a wide range of administrative, secretarial and document processing services in the assigned practice... More group/department(s). Candidate should also be flexible to work overtime as needed. Duties include the below: -Types, edits, proofreads, or processes legal documents upon request of assigned attorneys, including correspondence, memoranda, pleadings, or other documents -Receives and/or screens telephone calls for supported attorneys, fields calls and conveys messages as necessary -Communicates with clients, opposing counsel, courts, and liaisons-Maintains legal files (both paper & electronic), organizes and files documents in designated order-Processes time entry, opens new matters, drafts engagement letters and audits responses, makes travel arrangements, processes reimbursement expenses, maintains attorney calendar, collates information, writes reports, prepares agendas, reviews and prepares billing invoices, and other administrative duties, on an as-needed basis-Updates case information, scans documents, keyboards legal documents, and conducts internet research-Manages document deliveries and tracks final executed documentation-Assists in preparing closing transcripts and legal documents to database for ongoing transactions-Assists with overflow work and other projects as needed-Assists with other department activities as needed, and performs additional duties and responsibilities as assignedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented Administrative Assistant to support daily processing tasks and assist project teams with administrative functions. This role is heavily focused on data entry and... More invoice processing within JDE and requires strong communication and reliability.Key Responsibilities? Process and enter invoices into JDE accurately and efficiently? Perform basic administrative and data entry tasks to support operations? Communicate regularly with Project Managers (PMs), Buyers, Admin teams, and AP Clerks? Follow established processes and take direction from internal stakeholdersMaintain accuracy and attention to detail in all workWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We?re hiring several Temporary Administrative Assistants for a global construction client of ours to support a large scale I-9 documentation project in preparation for an upcoming electronic I-9... More rollout. This is an excellent opportunity for someone who enjoys detail oriented work, wants to make an immediate impact, and gain valuable compliance experience starting on day one.In this role, you will support multiple U.S. offices by collecting, reviewing, and scanning Form I-9 employment eligibility documents in preparation of a system upgrade. Responsibilities include:? Collecting and tracking I-9 documentation from employees across multiple U.S. offices? Scanning, uploading, and organizing documents into designated systems? Reviewing documents for accuracy and completeness? Following up with offices and/or employees on missing or incorrect information? Maintaining detailed tracking of outreach, received documents, and outstanding items? Handling sensitive employee information with confidentiality and care, ensuring compliance with federal I-9 requirementsThis position involves high volume, repetitive administrative work and is ideal for someone who thrives on organization, consistency, and precision.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Administrative Assistant supports the project team by managing day-to-day administrative and coordination tasks that keep projects organized and moving forward. This role is responsible for... More document control, meeting coordination, task tracking, and light billing and onboarding support. The ideal candidate is detail-oriented, proactive, and comfortable working across multiple priorities in a project-driven environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less