Job Search Results for secretary

A client of Insight Global, a growing insurance brokerage, is seeking a highly organized and proactive Administrative Assistant to support their team. This role is essential to maintaining efficient... More day-to-day operations, ensuring client requests are handled promptly, and supporting the processing of insurance policies and documentation.The ideal candidate is detail-oriented, responsive, and thrives in a fast-paced environment where priorities shift quickly. You should be comfortable managing multiple tasks at once while maintaining accuracy and professionalism. Key Responsibilities:- Provide administrative support to agents and leadership team- Manage client communications, including emails, follow-ups, and document collection- Assist with policy processing, renewals, endorsements, and bind requests- Prepare proposals, invoices, certificates, and other client-facing documents- Coordinate with insurance carriers and underwriters for quotes and updates- Track deadlines, renewal timelines, and outstanding items to ensure completion- Maintain accurate and organized records in internal systems (AMS360/AgencyZoom experience is a plus)- Support billing and financing processes, including invoicing and payment tracking- Manage calendars, schedule meetings, and assist with internal coordination- Identify opportunities to improve efficiency and streamline workflowsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A nationally recognized service organization supporting essential equipment operations is seeking a high-energy Administrative Coordinator to support a high-volume service office. This is a crucial... More role as it will significantly reduce workload strain and enhance communication metrics for the region.This location has about 3 employees who are in and out of the office, and covers 65,000+ square miles. Communication with customers is a critical driver of customer satisfaction scores and overall revenue growth.This individual will serve as the front-line contact for customers, technicians, and internal teams - ensuring updates are communicated promptly, the office runs smoothly, and incoming calls are answered professionally. After training you will often work independently; fielding up to 70 calls a day. This is an excellent opportunity for someone who enjoys a fast-paced environment, has strong people skills, and wants to join a company with significant internal advancement potential. If performance milestones (30-60-90 days) are met, this role can grow into broader office, service, or operational responsibilities.Responsibilities? Make outbound customer calls to provide repair schedule updates (50%+ of role; ~60?70 calls/day)? Answer and triage all inbound calls to the Birmingham office? Receive, sign for, and distribute mail and packages, including FedEx overnight? Maintain office appearance and assist with general upkeep? Organize parts shelves and support inventory coordination? Assist with basic administrative tasks to keep office operations running smoothly? Serve as a friendly, professional presence in the office when the Operations Lead is in the fieldWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The company is seeking a detail-oriented, adaptable Office Manager / Administrative Assistant to support a high-activity construction jobsite. This role is critical to day-to-day administrative... More operations, onboarding coordination, document control, and financial/admin accuracy. The ideal candidate brings strong administrative experience, excellent soft skills, and thrives in a fast-paced, construction-focused environment.This is not a customer support role - candidates must have hands-on administrative or office management experience.Key Responsibilities- Provide comprehensive administrative and office management support for an active construction jobsite, ensuring accuracy, organization, and timely execution of tasks- Coordinate employee onboarding and offboarding, including badging, site access, safety compliance, drug screening documentation, new hire orientation logistics, and submission of all required paperwork to HR- Manage jobsite documentation and records, including scanning, filing, and maintaining safety documents, shipping tickets, labor reports, and accounting-related data- Support Project Managers with document control, submittal tracking, RFI logging, and general project administration- Handle jobsite financial and administrative processes, including data entry, Excel tracking, credit card statement organization, and ensuring checks and documentation are distributed to correct jobsites- Maintain office operations by tracking inventory, ordering supplies, managing mail merges and label printing, and keeping shared files and systems organized- Serve as a reliable point of coordination between the field, project teams, HR, and corporate offices to ensure smooth day-to-day operationsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Administrative assistant to join one of Canada's top banking institutions. The successful candidate will reconcile documents coming into the office and file them in the... More appropriate areas. The ideal candidate will be tech-savvy, have a keen eye for detail, and be able to communicate well with their peers.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an administrative assistant in the Orlando area for one of there clients. This person will have C-Suite administrative experience. The day to day will consist of... More scheduling, calendar management, collaboration with other administrative assistants, a variety of organizational tasks. This is a Monday-Friday fully on site role 8am-5pm.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Overview:We are seeking an administrative temp with excellent phone etiquette to handle high-volume outbound calls. The role involves contacting customers, updating account information, and setting... More up paperless billing.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Part-Time Administrative Assistant for one of our non-profit clients. This role will support administrative, data entry, and billing functions. The ideal candidate is... More reliable, detail-oriented, and able to contribute to smooth office operations on a part-time basis.Key Responsibilities:? Assist with data entry and billing tasks? Support administrative workflows and documentation? Maintain organized records and files? Assist with coding and clerical duties as needed? Uphold confidentiality and professionalism in all tasksWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and proactive Administrative Coordinator to support our team with a variety of operational, logistical, and administrative tasks. This role is essential in ensuring... More smooth day-to-day operations, fostering team culture, and supporting internal communications and planning.Calendar Management: Maintain and coordinate calendars, including scheduling meetings and checking availability via Outlook.Meeting Support: Prepare department meeting slides, monthly PMM updates, and EHS safety presentations.Event Planning: Organize team events, outings, and lunches; manage birthday celebrations and cake coordination.Administrative Support: Handle printing, laminating, booking rooms, and ordering office supplies.Team Coordination: Maintain seating charts and org charts; manage team swag orders.Expense Management: Prepare and submit expense reports in a timely and accurate manner.COI Collection: Track and collect Certificates of Insurance (COIs) as needed.Interview Coordination: Assist with scheduling interviews and checking availability across stakeholders.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an admin assistant for one of there clients in the Orlando Area. This person will be supporting the VP, AVP, and sometimes all of facilities with any administrative... More tasks. This position will be Monday-Friday 7am-3pm fully onsite. This person will be using Microsoft office on the daily and need to be proficient with word, PowerPoint, Excel. Tasks can vary from writing letters and analysis to answering phone calls as needed. This candidate will have stellar communication and 3-5 years of admin assistant or relative experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Position OverviewThe Administrative Assistant will serve as a key support partner to leadership and brokers by managing incoming calls, client documentation, payroll tracking, and transactional... More records. This role is ideal for someone with experience in brokerage or financial services administration who is comfortable juggling multiple priorities and is interested in growing into an Administrative Lead role over time.Key ResponsibilitiesAnswer and manage incoming calls from brokers (approximately 15?20 calls per day)Support brokers with client files, records, and transactional documentationMaintain and organize client records and internal spreadsheetsAssist with payroll tracking using Excel spreadsheetsPrepare and manage client mailers and perform mail mergesHandle data entry and documentation using Microsoft Excel and WordSupport transaction processing and recordkeepingEnsure accuracy and organization of brokerage management recordsProvide general administrative support to leadership to reduce workload and improve efficiencyWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less