Job Search Results for office manager

We are seeking a reliable and detail-oriented Office Manager / Bookkeeper to support daily office operations and oversee core accounting and administrative functions. This is a fully onsite role in... More West Chester, PA, ideal for someone who enjoys wearing multiple hats in a small-to-mid-sized business environment.Key ResponsibilitiesAccounting & Bookkeeping?Manage Accounts Receivable (AR) and Accounts Payable (AP) processes?Utilize QuickBooks for data entry, reconciliations, and financial tracking?Pull and prepare financial and payroll-related reports as needed?Perform accurate and timely data entry across accounting and administrative systemsPayroll Support?Coordinate with an external payroll service (Payroll Factory)?Ensure payroll is processed accurately and on time for salaried and hourly employees?Review payroll reports and verify accuracy before and after processingOffice Management & Administrative Support?Answer incoming phone calls and direct inquiries appropriately?Manage and stock office supplies and coordinate with vendors as needed?Provide general administrative and office support to ensure smooth daily operationsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Project Delivery & OperationsOversee safe and compliant delivery of all projects within the business unitEnsure projects meet contractual, regulatory, and technical requirementsMonitor project... More performance, timelines, budgets, and quality standardsIdentify, assess, and mitigate risks across all active projectsLead project review meetings covering safety, financials, and progressTeam LeadershipRecruit, develop, and retain project management talentProvide coaching, performance management, and support for team membersEnsure onboarding and competency development for new hiresFoster a culture of accountability, safety, and continuous improvementBusiness Development & Client EngagementBuild and maintain strong relationships with clients and partnersIdentify new project opportunities and develop a robust pipelineLead the creation and management of bids, tenders, and proposalsParticipate in client presentations, solution development, and negotiationsDrive innovation and explore new technologies or delivery methodsFinancial & Commercial ManagementManage project P&L, forecasting, and financial performanceEnsure projects are delivered within budget and profitability targetsOptimize costs through effective procurement and subcontractor managementNegotiate commercial terms and resolve contractual issuesStrategic & Cross-Functional LeadershipContribute to business unit strategy and long-term planningImplement governance, processes, and best practices across the project functionProvide reporting, insights, and communication to senior leadershipSupport broader organizational initiatives and operational improvementsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

To assist driving the business forward by acting as the administrative assistant for the BIS Infrastructure leadership team.This role is intended to remove administrative burden from the BIS... More Infrastructure leadership team, freeing them up to focus on ?mission critical? or ?high impact? activities. This requires close collaboration with the leadership team to define priorities and determine the best way to get the necessary tasks completed.Time & Calendar management is crucial ? owning the leadership team?s schedules, protecting zone times, and preparing materials for meetings.Another critical piece of this role is to act as a Follow Up Manager within the BIS Infrastructure team. In the course of business growth and strategy execution, there are a myriad of tasks that are required to be completed by the team. Consistent follow up of open tasks is proven to drive business growth.Act as a meetings facilitator for designated meetingsSend around Outlook invitations and manage attendee coordinationPrepare agendas in consultation with leadership teamAttend meetings and capture action items and follow-upsDuring meetings, compile meeting minutes, prepare task lists and circulate documents after the meetingsTrack completion of assigned action itemsSupport onboarding logistics for new team membersAssist with company events, meetings, and or off-site coordinationAdministration of calendarsSchedule meetings per requestResolve scheduling conflictsCoordinate across departments and time zonesProtect executive focus time when appropriateProject AssistanceAssist leaders as neededPrepare Documents, Presentations and Spread sheetsSupport reporting and data organizationMaintain organized digital filing systemsExpense ReportsAssist leaders with expense reports, as requestedTeam AssistanceFrom time to time some of the team may need Administrative Assistance. This could be anything from creating binders for presentations to event or training coordination.Travel SupportCoordinate business travel arrangements such as flights, hotels, and itinerariesProvide private travel support as requestedManage on-site visit logistics for customers or partnersCompliance, Security & Credential TrackingTrack and manage employee badging requirements for various projectsOversee and track security clearance processes including applications, renewals, and record keepingMaintain confidentiality of sensitive recordsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Senior Structural Planner for a large shipbuilding maritime client in Lockport, LA. The ideal candidate will have a strong background in coordinating structural fitting... More and welding activities, with extensive experience in the structural craft field and excellent organizational and communication skills. This role involves planning and coordinating structural fitting and welding work, reading and interpreting blueprints and technical drawings, utilizing MS Office applications such as Excel, Word, and Outlook for planning and documentation, communicating effectively with team members and other departments to ensure a smooth workflow, managing multiple tasks to meet project deadlines, and ensuring all structural activities comply with industry standards and specifications.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is seeking a motivated individual with IT Sales Experience. With a base salary, bonus plan and un-capped commissions, you have unlimited earning potential. Your experience selling IT... More solutions in the greater Phoenix/Chicagoland area will only enhance your current successes. We offer full support to our sales staff, which includes Infrastructure Architects, Pre-Sales IT Solution Architects, Administrative Support, and Project Management, to ensure you can focus on what you do best. This position is based out of our office located in Tempe, AZ and Downers Grove, IL.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Regional Executive Director is responsible for managing and overseeing the operations of several complex, multi-site locations organized by specialization. They will have full accountability for... More the daily program operations, including the administrative and fiscal operations, of their assigned programs encompassing a large operating budget. This individual must ensure quality treatment and compliance with all funding sources; maintain relations with current and potential funding sources; maintain and improve community relations; coordinate fundraising and other community activities; and research and ensure new program development. This individual will also provide leadership development for Division Directors, Program Directors, administrative staff, and fiscal staff. This individual is given the authority to make independent decisions within the structure and philosophies of our client and is expected to demonstrate sound judgment in clinical, fiscal, and administrative areas. Work is performed with very considerable independence in accordance with established regulations, policies, and procedures. Work is reviewed by the Sr VP of Strategic Transformation and Performance to whom he/she directly reports. - Treat all clients and staff with dignity and respect - Ensure that programs within their assigned specialization are maintaining an accurate census and are managing their budgets throughout the fiscal year - Assist with strategic initiatives: ensuring continued licensures, certifications, accreditations, continuous quality improvement and innovative marketing strategies - Support management team by selecting and retaining leaders to manage assigned programs and creating effective action plans - Provide leadership, direction and evaluation for division and program directors, with emphasis on developing existing and future talent through mentoring and inspiring performance improvement - Conduct regular staff meetings with Division/Program Directors to review program performance, quality of services, and ensure good staff morale - Perform quality reviews of operations including the evaluation of performance indicators and address issues via systemic improvement and assist in the implementation of corrective and/or preventive measures as necessary - Maintain relations with funders & referral sources, ensuring program understanding, consumer Satisfaction, strategic partnerships, continuous improvement efforts, and resolve problems within these respective areas - Motivate and role model through personal involvement in the community, service organizations, governmental agencies and advocacy programs - Assist in new program development and implementation through the negotiation and establishment of new contracts. - Develop, implement and interpret policies and procedures - Assist HR Business Partner with employee relations, performance improvement, and other human resource matters - Develop and maintain supportive relationships with the public and community organizations by engaging in public relations activities in coordination with the agency?s corporate office - Oversee all fiscal aspects of the programs within his/her division and report problems to the Executive Director - Other duties as assigned by the Executive DirectorWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Director of Facilities Management for a large retail company. This resource will be responsible for the strategic vision and operations of how the stores will run.... More This role oversees maintenance and repairs of retail properties, ensuring alignment with maintenance standards, managing operating capital and capital replacement strategies and operating spend, while aligning to corporate sustainability goals. Responsibilities include vendor management, digital innovation, and developing long-term asset replacement plansThis role develops detailed capital and expense budgets and execution plans for various maintenance areas, including annual planning and monthly reporting. The Director will present regular updates to senior leadership on budget, project updates and performance metrics. Responsibilities include bidding and negotiating preventive maintenance, repairs, and service contracts, and managing performance with appropriate KPIs.Ensuring that property, building, and equipment preventive maintenance programs comply with corporate policies and industry standards. The Director will collaborate with internal teams and counterparts on best practices and performing systematic regulatory audits.Collaboration with key stakeholders and business partners to evaluate new methods and materials for site and building design. The Director will also oversee preventative maintenance of office facilities and related equipment to ensure efficient operation and compliance with standards. Creating best practices through technology, strategic partnerships, and innovation.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

My client is looking for a Superintendent to join their team supporting USACE in Herlong, California. They will join a team of a QC Manager and SSHO to ensure the general contractor is performing up... More to par. They are renovating a federal industrial building into office space and also handling the civil work/utility setup in the surrounding area. Their day to day responsibilities will include managing and supporting the functional construction for the field, monitor the daily work practices, and communicate potential project issues to the general managerWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Position OverviewPlease read carefully if you are seeking a high-growth career with strong compensation and company equity. Do not waste your time?or ours?as this is a highly competitive and... More selective position.We are seeking a Director of Operations (ultimately leading to VP , COO) whose goal is to grow professionally in a fast-track environment. Ultimately, we envision this candidate progressing into senior executive leadership, growing from VP to Chief Operating Officer (COO), with commensurate salary increases and company equity. This progression will not happen overnight, but it is the clear long-term plan and goal for the company. Therefore, this individual must possess a unique personality, strong leadership presence, and exceptional work ethic.We are looking for a candidate with professional experience primarily in operations across multiple departments, such as sales, marketing, customer service, and other internal teams. Your background may not align directly with our products or services; however, the ideal candidate can quickly learn this industry and thrive. Experience in medical education and/or aesthetics is a plus, but not required.This individual will oversee day-to-day business operations within the office while simultaneously managing critical logistics. Responsibilities include coordinating with our physician instructor team?including our Chief Medical Officer?to plan new initiatives and expand both our live and on-demand curriculum; coordinating with vendor partners who attend our events; helping create and plan new events; and preparing for upcoming seminars. The goal is to ensure efficiency, scalability, and alignment with strategic objectives.This role requires a proactive leader who thrives in a fast-paced environment, can manage cross-functional teams, and is deeply committed to delivering an exceptional customer and employee experience.In addition to internal operations, this individual will actively look outside the organization for new ventures and growth opportunities. This may include forming new vendor partnerships or aligning with hospitals and medical schools to expand training opportunities. The Senior Operations Manager will maintain a thorough understanding of the industry and competitive landscape?not merely reacting to change, but proactively innovating and leading.---Key Responsibilities? Lead and manage daily operations across multiple departments, including sales, marketing, customer service, events, and administration. Within our organization, our main departments are Sales , Marketing, Events, and others. In each department there are approx 15 strong executives and 1 Director for each department, ie. Director of sales, Director of events, and Director of Marketing. The Operations ?leader? oversees all of this and will oversee the directors as well as the entire team and entire operations of the company. Candidate naturally should have strong leadership abilities and knowledge in operations as well as Sales and Marketing.? Oversee logistics and execution of nationwide training workshops and weekend seminars, ensuring flawless delivery from start to finish? Manage and negotiate contracts with hotels and venues to secure optimal terms for weekend seminars? Coordinate with faculty doctors and medical professionals to schedule workshops and training programs? Develop and implement operational strategies, policies, and processes that drive efficiency and scalability? Partner with the executive team to set and achieve organizational goals, KPIs, and budgets? Pursue external growth opportunities, including new vendor partnerships, hospital affiliations, and academic collaborations? Maintain in-depth knowledge of industry trends and competitors to drive innovation and sustain market leadership? Identify opportunities for process improvements and cost savings while maintaining quality standards? Ensure compliance with all applicable laws, regulations, and company policies? Monitor attendance and performance metrics and deliver clear reporting to senior leadership? Negotiate and manage vendor and partnership contracts; oversee supply ordering and vendor allocation---We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a high caliber Executive Assistant to provide dedicated, full time support to the Managing Director of the Enterprise Technology Operations group at one of the largest... More financial institutions. This role requires exceptional accountability, attention to detail, executive presence, and the ability to operate with urgency and professionalism in a fast paced, onsite environment. The ideal candidate is personable, proactive, and humanistic. This individual takes radical ownership of their work, learns quickly from feedback, and does not repeat mistakes. They are trusted, responsive, and comfortable acting as an extension of the executive they support. This is a highly visible and trusted position supporting senior leadership. The right candidate will be empowered to take ownership, build long term trust, and play a critical role in the day to day success of the executive team.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less