Apr 07, 2026
Westfield, IN
|
Administrative Assistant
|
Perm
|
$76k - $84k (estimate)
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The HR Manager will play a central role in supporting and strengthening the company?s day-to-day HR functions while contributing to strategic initiatives that support our employees and leaders. This role will focus across multiple domains, including compliance, benefits administration, policy development and administration, talent acquisition, compensation research, performance processes, and HR systems management. Working directly with the Director of HR, this individual will be responsible for ensuring HR operations align with organizational goals, maintain legal compliance, and support a strong employee experience. The HR Manager will also serve as a trusted partner to employees and supervisors, helping to ensure clarity, consistency, and care in every aspect of the employee?s experience. This role requires both a strategic mindset and a hands-on, detail-oriented approach to HR administration.The HR Manager will help implement HR best practices, improve processes and build scalable systems as we grow. The ideal candidate is proactive, detail-oriented, and collaborative?someone who can roll up their sleeves to get things done while contributing to the bigger picture. They will be instrumental in advancing our HR infrastructure, improving systems and policies, and delivering an exceptional employee experience across all levels of the organization. This is an ideal opportunity for a hands-on HR professional who thrives in a fast-paced environment, loves building from the ground up, and is excited to be part of a company where HR is valued as a strategic partner. Key Responsibilities: ?Ensure compliance with all federal, state, and local employment laws and regulations.?Develop, update, and maintain HR policies, procedures, and the employee handbook in alignment with legal requirements and company values.?Oversee the administration of employee benefits programs, including annual open enrollment, employee education, and vendor coordination.?Conduct compensation and benefits research and make recommendations to ensure market competitiveness and internal equity.?Manage end-to-end recruitment efforts using platforms like LinkedIn, Indeed, and industry-specific boards to source and screen candidates.?Maintain and optimize HR management systems (HRIS, ATS), ensuring accuracy, functionality, and user adoption.?Conduct internal audits and oversee documentation for regulatory or internal compliance purposes (I-9s, EEO, FMLA, etc.).?Support onboarding, offboarding, and employee lifecycle processes to ensure a seamless and professional experience.?Collaborate with the HR Director on employee relations, investigations, and coaching initiatives.?Create and maintain HR dashboards, reports, and data tracking systems for decision-making and metrics.?Identify areas to streamline, standardize, or improve HR processesGoals and Deliverables: ?Conduct a full audit of existing HR policies, practices, and systems for compliance and efficiency.?Revise and roll out an updated Employee Handbook with input from legal counsel and leadership.?Streamline benefits administration processes and improve employee understanding and utilization.?Launch and manage a modernized job posting and recruitment workflow, decreasing time-to-hire.?Research and benchmark compensation and benefits against industry standards, and present at least two recommendations for improvement.?Assist in implementing a new performance review process or support updates to existing systems.?Create templated HR reports and KPIs to support strategic HR planning.?Serve as a go-to subject matter expert for HR systems, compliance questions, and best practices.Required Qualifications: ?Bachelor?s degree in Human Resources, Business Administration, or related field.?5+ years of progressive HR experience, with focus in compliance, benefits, and recruitment.?Working knowledge of employment laws (FMLA, ADA, FLSA, EEO, etc.) and HR best practices.?Proficiency in using HR software systems (e.g., Paycom, ADP, BambooHR, etc.) and recruitment platforms.?PHR or SHRM-CP certification preferred Essential Skills and Competencies: ?Solid understanding of federal and state employment law and compliance processes.?Experience in managing or supporting employee benefits programs and vendor relationships.?Ability to conduct market-based compensation research using tools like Salary.com, Payfactors, or benchmarking surveys.?Proficiency in applicant tracking systems (ATS), HRIS platforms, talent sites, and data reporting tools.?Ability to draft, update, and interpret HR policies and procedures.?Skilled in creating organized documentation and maintaining accurate employee records.Responsibilities and performance expectations: The HR Generalist \u0026 Compliance Specialist is expected to perform the following duties with a high level of integrity, accuracy, and professionalism. Success in this role will be defined by consistent execution of core HR functions, proactive identification of issues, and collaborative problem-solving.HR Compliance and Policy Management?Monitor changes in employment laws and ensure company policies reflect current legal requirements.?Maintain and regularly update the employee handbook, issue policy change communications clearly and in a timely manner.?Prepare compliance documentation and participate in audits (internal, legal, insurance, etc.).?Ensure consistent application of HR policies and practices across all departments and locations.?Maintain I-9s, FMLA tracking, and other regulatory records with 100% accuracy and timeliness.?Works with Safety Director to ensure compliance w safety requirements and programs?Leads company compliance with all existing employment-related legal requirements and governmental reporting requirements including but not limited to those related to Equal Employment Opportunity (EEO), the Americans With Disabilities Act (ADA), the Family and Medical Leave Act (FMLA), Employee Retirement Income Security Act (ERISA), the Department of Labor, worker compensation, and the Occupational Safety and Health Administration (OSHA).?Works with management to minimize the company\u0027s legal exposure.Compensation Research and Recommendations?Conduct compensation benchmarking using tools such as Salary.com, Payscale, and industry surveys.?Collaborate with the HR Director to evaluate internal pay equity and propose compensation adjustments.?Prepare and maintain job descriptions to support classification and compensation decisions.?Support the development and refinement of salary structures and merit increase guidelines.?Present compensation and benefits analysis in clear, data-supported formats for leadership review.Talent Acquisition and Onboarding?Post jobs on various platforms (LinkedIn, Indeed, etc.) and actively source passive candidates as needed.?Coordinate with the marketing director to ensure social media presence as well as other recruitment strategies?Screen resumes and conducts initial phone interviews, ensuring a professional candidate experience.? Schedule interviews with hiring managers and coordinate candidate communications.?Participate in employee interviews with hiring managers?Prepare and send offer letters, conduct pre-employment background and reference checks.?Facilitate onboarding sessions, coordinate Day One logistics, and maintain new hire documentation.?Work with hiring managers to ensure 30-, 60- and 90-day onboarding plans are prepared and implemented for new employees?Facilitate off boarding processHRIS and Data Management?Maintain accurate employee records in the HRIS, including job titles, pay changes, demographics, and status updates.?Run and distribute regular and ad hoc reports to support business decisions (headcount, turnover, time-to-fill, etc.).?Assist with system updates, testing, and documentation as HRIS features are improved or expanded.?Support the rollout of new modules or technologies related to performance management, training, or payroll integration.Employee Relations and Support?Serve as a confidential and resourceful point of contact for employee questions or concerns.?Participate in investigations as needed and help document incidents and resolutions appropriately.?Assist in delivering corrective action and performance improvement plans in partnership with the HR Director.?Monitors the implementation of training plans and performance improvement plans?Maintain knowledge of the workforce culture and provide insight on engagement trends and risks.?Support training efforts on topics such as harassment prevention, policies, and onboarding.Communication, Projects and Culture Support?Draft HR-related communication for announcements, policy updates, and engagement campaigns.?Assist in coordinating employee events, recognition programs, and wellness initiatives.?Collaborate on special projects such as employee surveys, handbook rollouts, and employee engagement experiences.?Maintain an open-door policy and strong working relationships across all departments.?Represent HR in meetings or cross-functional groups as needed with professionalism and confidentiality.General Expectations?Demonstrate accountability, attention to detail, and follow-through on all assigned tasks.?Display a high level of discretion when handling confidential and sensitive information.?Communicate clearly, concisely, and respectfully in all formats (written, verbal, and digital).?Manage multiple priorities effectively and meet established deadlines consistently.?Bring forward ideas for process improvement and efficiencies within the HR function.?Remain flexible and collaborative in a fast-paced, evolving environment.?Support a culture that values respect, inclusion, and high performance.Work Environment: ?Full-time position (40 hours per week), with occasional overtime depending on project deadlines.?Willingness to receive text and calls after established business hours?Ability to sit at a desk and use a computer for extended periods.?Occasional travel to construction sites or events.Salary: 76K -84KWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.","Title":"HR Manager - Generalist Focus","City":"Westfield","ExpirationDate":null,"PriorityOrder":0,"Requirements":"?Bachelor?s degree in Human Resources, Business Administration, or related field.?5+ years of progressive HR experience, with focus in compliance, benefits, and recruitment.?Working knowledge of employment laws (FMLA, ADA, FLSA, EEO, etc.) and HR best practices.?Proficiency in using HR software systems (e.g., Paycom, ADP, BambooHR, etc.) and recruitment platforms.?PHR or SHRM-CP certification preferred","Skills":"Construction Experience Experience in Manufacturing Experience working with key stakeholders","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":84000.0000,"SalaryLow":76000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
Thieneman Construction is seeking a passionate, people-focused Human Resources Manager to help shape the future of our growing organization. In this pivotal role, the HR Manager will lead key HR... functions while building processes that support a thriving, high-performance culture rooted in teamwork, innovation, and integrity. As we continue to grow and expand, we offer tremendous opportunities for personal and professional development. You?ll be part of a forward-thinking leadership team, empowered to bring fresh ideas to the table, take initiative, and grow with us. We want our HR Manager to be energized by the idea of being a builder?of people, culture, and best-in-class HR practices. The HR Manager will play a central role in supporting and strengthening the company?s day-to-day HR functions while contributing to strategic initiatives that support our employees and leaders. This role will focus across multiple domains, including compliance, benefits administration, policy development and administration, talent acquisition, compensation research, performance processes, and HR systems management. Working directly with the Director of HR, this individual will be responsible for ensuring HR operations align with organizational goals, maintain legal compliance, and support a strong employee experience. The HR Manager will also serve as a trusted partner to employees and supervisors, helping to ensure clarity, consistency, and care in every aspect of the employee?s experience. This role requires both a strategic mindset and a hands-on, detail-oriented approach to HR administration.The HR Manager will help implement HR best practices, improve processes and build scalable systems as we grow. The ideal candidate is proactive, detail-oriented, and collaborative?someone who can roll up their sleeves to get things done while contributing to the bigger picture. They will be instrumental in advancing our HR infrastructure, improving systems and policies, and delivering an exceptional employee experience across all levels of the organization. This is an ideal opportunity for a hands-on HR professional who thrives in a fast-paced environment, loves building from the ground up, and is excited to be part of a company where HR is valued as a strategic partner. Key Responsibilities: ?Ensure compliance with all federal, state, and local employment laws and regulations.?Develop, update, and maintain HR policies, procedures, and the employee handbook in alignment with legal requirements and company values.?Oversee the administration of employee benefits programs, including annual open enrollment, employee education, and vendor coordination.?Conduct compensation and benefits research and make recommendations to ensure market competitiveness and internal equity.?Manage end-to-end recruitment efforts using platforms like LinkedIn, Indeed, and industry-specific boards to source and screen candidates.?Maintain and optimize HR management systems (HRIS, ATS), ensuring accuracy, functionality, and user adoption.?Conduct internal audits and oversee documentation for regulatory or internal compliance purposes (I-9s, EEO, FMLA, etc.).?Support onboarding, offboarding, and employee lifecycle processes to ensure a seamless and professional experience.?Collaborate with the HR Director on employee relations, investigations, and coaching initiatives.?Create and maintain HR dashboards, reports, and data tracking systems for decision-making and metrics.?Identify areas to streamline, standardize, or improve HR processesGoals and Deliverables: ?Conduct a full audit of existing HR policies, practices, and systems for compliance and efficiency.?Revise and roll out an updated Employee Handbook with input from legal counsel and leadership.?Streamline benefits administration processes and improve employee understanding and utilization.?Launch and manage a modernized job posting and recruitment workflow, decreasing time-to-hire.?Research and benchmark compensation and benefits against industry standards, and present at least two recommendations for improvement.?Assist in implementing a new performance review process or support updates to existing systems.?Create templated HR reports and KPIs to support strategic HR planning.?Serve as a go-to subject matter expert for HR systems, compliance questions, and best practices.Required Qualifications: ?Bachelor?s degree in Human Resources, Business Administration, or related field.?5+ years of progressive HR experience, with focus in compliance, benefits, and recruitment.?Working knowledge of employment laws (FMLA, ADA, FLSA, EEO, etc.) and HR best practices.?Proficiency in using HR software systems (e.g., Paycom, ADP, BambooHR, etc.) and recruitment platforms.?PHR or SHRM-CP certification preferred Essential Skills and Competencies: ?Solid understanding of federal and state employment law and compliance processes.?Experience in managing or supporting employee benefits programs and vendor relationships.?Ability to conduct market-based compensation research using tools like Salary.com, Payfactors, or benchmarking surveys.?Proficiency in applicant tracking systems (ATS), HRIS platforms, talent sites, and data reporting tools.?Ability to draft, update, and interpret HR policies and procedures.?Skilled in creating organized documentation and maintaining accurate employee records.Responsibilities and performance expectations: The HR Generalist & Compliance Specialist is expected to perform the following duties with a high level of integrity, accuracy, and professionalism. Success in this role will be defined by consistent execution of core HR functions, proactive identification of issues, and collaborative problem-solving.HR Compliance and Policy Management?Monitor changes in employment laws and ensure company policies reflect current legal requirements.?Maintain and regularly update the employee handbook, issue policy change communications clearly and in a timely manner.?Prepare compliance documentation and participate in audits (internal, legal, insurance, etc.).?Ensure consistent application of HR policies and practices across all departments and locations.?Maintain I-9s, FMLA tracking, and other regulatory records with 100% accuracy and timeliness.?Works with Safety Director to ensure compliance w safety requirements and programs?Leads company compliance with all existing employment-related legal requirements and governmental reporting requirements including but not limited to those related to Equal Employment Opportunity (EEO), the Americans With Disabilities Act (ADA), the Family and Medical Leave Act (FMLA), Employee Retirement Income Security Act (ERISA), the Department of Labor, worker compensation, and the Occupational Safety and Health Administration (OSHA).?Works with management to minimize the company's legal exposure.Compensation Research and Recommendations?Conduct compensation benchmarking using tools such as Salary.com, Payscale, and industry surveys.?Collaborate with the HR Director to evaluate internal pay equity and propose compensation adjustments.?Prepare and maintain job descriptions to support classification and compensation decisions.?Support the development and refinement of salary structures and merit increase guidelines.?Present compensation and benefits analysis in clear, data-supported formats for leadership review.Talent Acquisition and Onboarding?Post jobs on various platforms (LinkedIn, Indeed, etc.) and actively source passive candidates as needed.?Coordinate with the marketing director to ensure social media presence as well as other recruitment strategies?Screen resumes and conducts initial phone interviews, ensuring a professional candidate experience.? Schedule interviews with hiring managers and coordinate candidate communications.?Participate in employee interviews with hiring managers?Prepare and send offer letters, conduct pre-employment background and reference checks.?Facilitate onboarding sessions, coordinate Day One logistics, and maintain new hire documentation.?Work with hiring managers to ensure 30-, 60- and 90-day onboarding plans are prepared and implemented for new employees?Facilitate off boarding processHRIS and Data Management?Maintain accurate employee records in the HRIS, including job titles, pay changes, demographics, and status updates.?Run and distribute regular and ad hoc reports to support business decisions (headcount, turnover, time-to-fill, etc.).?Assist with system updates, testing, and documentation as HRIS features are improved or expanded.?Support the rollout of new modules or technologies related to performance management, training, or payroll integration.Employee Relations and Support?Serve as a confidential and resourceful point of contact for employee questions or concerns.?Participate in investigations as needed and help document incidents and resolutions appropriately.?Assist in delivering corrective action and performance improvement plans in partnership with the HR Director.?Monitors the implementation of training plans and performance improvement plans?Maintain knowledge of the workforce culture and provide insight on engagement trends and risks.?Support training efforts on topics such as harassment prevention, policies, and onboarding.Communication, Projects and Culture Support?Draft HR-related communication for announcements, policy updates, and engagement campaigns.?Assist in coordinating employee events, recognition programs, and wellness initiatives.?Collaborate on special projects such as employee surveys, handbook rollouts, and employee engagement experiences.?Maintain an open-door policy and strong working relationships across all departments.?Represent HR in meetings or cross-functional groups as needed with professionalism and confidentiality.General Expectations?Demonstrate accountability, attention to detail, and follow-through on all assigned tasks.?Display a high level of discretion when handling confidential and sensitive information.?Communicate clearly, concisely, and respectfully in all formats (written, verbal, and digital).?Manage multiple priorities effectively and meet established deadlines consistently.?Bring forward ideas for process improvement and efficiencies within the HR function.?Remain flexible and collaborative in a fast-paced, evolving environment.?Support a culture that values respect, inclusion, and high performance.Work Environment: ?Full-time position (40 hours per week), with occasional overtime depending on project deadlines.?Willingness to receive text and calls after established business hours?Ability to sit at a desk and use a computer for extended periods.?Occasional travel to construction sites or events.Salary: 76K -84KWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Apr 09, 2026
Costa Mesa, CA
|
Administrative Assistant
|
Perm
|
$90k - $105k (estimate)
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A well-renowned law firm in Orange County is looking for a Corporate Secretary to support its attorneys and clients through a wide range of administrative, billing, and document-management... responsibilities. This role will involve drafting and preparing engagement letters, conflict waivers, and client intake materials, managing client billing workflows including the review and editing of pre-bills, and processing expense reimbursements in compliance with firm policies. The individual will maintain complex calendars, deadlines, and meeting schedules; coordinate attorney conference and seminar registrations; and communicate with prospective clients during intake while assisting existing clients with billing questions. Responsibilities also include heavy document processing such as redlining, formatting, and assembling signature-ready documents; creating, organizing, and managing PDFs (including bookmarked and fully executed agreements); drafting professional transmittal emails and correspondence; preparing and assembling closing books; efficiently processing audit requests; and providing backup administrative and secretarial support as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Mar 19, 2026
San Francisco, CA
|
Administrative Assistant
|
Perm
|
$85k - $105k (estimate)
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MG+M The Law Firm (MG+M) has an immediate opening for a Paralegal to join their General Liability practice group. Essential Duties and Responsibilities:Oversee and coordinate a high-volume General... Liability docket for a Senior Managing Partner.Serve as primary liaison between attorneys, legal administrative assistants, and other paralegals to ensure efficient case management.Manage multiple complex litigation matters simultaneously.Monitor case filings and provide detailed assessments to attorneys.Draft and prepare initial drafts of various pre-trial motions, dispositive motions, and other pleadings.Review and evaluate discovery documents including medical records, sales documents, employment records, and other case materials.Compose case assessments and evaluations for review by associates and partners.Record and submit contemporaneous billable time in accordance with firm policies.Perform intensive administrative work and procedural tasks related to case management.Personal Attributes:Ability to work efficiently in a fast-paced environment.Highly organized with strong attention to detail.Self-motivated and capable of independent work.Excellent verbal and written communication skills.Professional in interactions with a wide variety of individuals.Skilled in prioritizing and managing multiple tasks.Consistently punctual with excellent attendance.Flexible and willing to assist wherever needed.Demonstrates understanding of and adherence to firm policies and procedures.Comfortable working in a high-volume, deadline-driven environment with shifting priorities.Strong problem-solving skills.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Mar 24, 2026
Lithia, FL
|
Administrative Assistant
|
Contract
|
$41 - $52 (hourly estimate)
{"JobID":510454,"JobType":["Contract"],"EmployerID":null,"Location":{"Latitude":-82.17,"Longitude":27.85,"Distance":null},"State":"Florida","Zip":"33547","ReferenceID":"TPA-6b2eccc6-2988-4407-bd3d-b1de0c283c4d","PostedDate":"\/Date(1774379986000)\/","Description":"The Communications Lead develops and executes strategic internal and external communications that align with corporate objectives and strengthen the company?s brand and reputation. This role partners closely with Global Public Affairs and cross-functional leaders to deliver impactful messaging, support change initiatives, manage issues and crises, and oversee external agency resources.Key ResponsibilitiesDevelop and implement integrated internal and external communications strategies aligned with business priorities.Partner with global and functional stakeholders (HR, IT, Legal, Finance, Procurement, Public Affairs, D\u0026I, etc.) to deliver consistent, on-brand messaging.Lead employee communications and engagement efforts, including brand storytelling, change management, and executive communications.Create and deliver content across multiple channels (digital platforms, newsletters, social media, video, webinars, and visual assets), leveraging analytics to drive engagement.Draft executive-level articles, announcements, presentations, and talking points with appropriate tone and key messages.Ensure all communications are clear, compelling, grammatically accurate, and aligned with company brand and culture.Manage external agencies and support additional Public Affairs and Communications initiatives as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.","Title":"Communications Lead","City":"Lithia","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Bachelor?s degree in Communications, Journalism, Political Science, Law, or related field, with 6+ years of experience leading multi-channel communications strategies.Proven success working autonomously in highly matrixed environments, partnering closely with multiple departments simultaneously and managing heavy, competing workloads.Strong ability to cut through complexity, connect day-to-day execution to broader business objectives, and keep work moving forward amid ambiguity.Demonstrated experience supporting and advising executive-level leaders, including drafting sensitive, high-visibility communications and presentations.Exceptional communication, organizational, and project management skills, with high business acumen, sound judgment, and the ability to handle confidential information with discretion.","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":51.7500,"SalaryLow":41.4000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
The Communications Lead develops and executes strategic internal and external communications that align with corporate objectives and strengthen the company?s brand and reputation. This role partners... closely with Global Public Affairs and cross-functional leaders to deliver impactful messaging, support change initiatives, manage issues and crises, and oversee external agency resources.Key ResponsibilitiesDevelop and implement integrated internal and external communications strategies aligned with business priorities.Partner with global and functional stakeholders (HR, IT, Legal, Finance, Procurement, Public Affairs, D&I, etc.) to deliver consistent, on-brand messaging.Lead employee communications and engagement efforts, including brand storytelling, change management, and executive communications.Create and deliver content across multiple channels (digital platforms, newsletters, social media, video, webinars, and visual assets), leveraging analytics to drive engagement.Draft executive-level articles, announcements, presentations, and talking points with appropriate tone and key messages.Ensure all communications are clear, compelling, grammatically accurate, and aligned with company brand and culture.Manage external agencies and support additional Public Affairs and Communications initiatives as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Apr 10, 2026
Chandler, AZ
|
Administrative Assistant
|
Perm
|
$85k - $90k (estimate)
{"JobID":517627,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-111.82,"Longitude":33.27,"Distance":null},"State":"Arizona","Zip":"85286","ReferenceID":"PXS-bcc6b2c7-8d08-4ddc-8790-dd35817e50b6","PostedDate":"\/Date(1775847052000)\/","Description":"Insight Global is looking for an EHS Lead to join a growing team supporting the Semiconductor industry. The EHS Lead is responsible for implementing and maintaining the Environmental, Health, and Safety (EHS) management system across the the production site to ensure compliance with legal, corporate requirements. This role partners with leadership to conduct risk assessments, environmental registrations, audits, and incident investigations while driving continuous improvement in safety performance. The EHS Expert leads employee EHS training programs, emergency response preparedness, and safety initiatives such as LOTO, machine guarding, and noise reduction. They routinely monitor occupational health and environmental exposure factors and prepare required regulatory documentation and reports. The role also serves as the voice of EHS within the organization, supporting a strong safety culture and operational excellence.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.","Title":"EHS Lead","City":"Chandler","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Bachelor?s degree in Environmental Safety, Safety Engineering, Environmental Engineering, or a related engineering discipline with a mechanical backgroundCertified ISO 14001 and ISO 45001 Internal Auditor5?8 years of experience in an EHS Leader or Expert role within a manufacturing environmentStrong working knowledge of EHS laws, regulations, risk assessments, audits, and incident investigationsExperience delivering EHS training, managing safety programs, and supporting emergency response activities","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":90000.0000,"SalaryLow":85000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
Insight Global is looking for an EHS Lead to join a growing team supporting the Semiconductor industry. The EHS Lead is responsible for implementing and maintaining the Environmental, Health, and... Safety (EHS) management system across the the production site to ensure compliance with legal, corporate requirements. This role partners with leadership to conduct risk assessments, environmental registrations, audits, and incident investigations while driving continuous improvement in safety performance. The EHS Expert leads employee EHS training programs, emergency response preparedness, and safety initiatives such as LOTO, machine guarding, and noise reduction. They routinely monitor occupational health and environmental exposure factors and prepare required regulatory documentation and reports. The role also serves as the voice of EHS within the organization, supporting a strong safety culture and operational excellence.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Apr 15, 2026
Macedonia, OH
|
Administrative Assistant
|
Perm
|
$25 - $32 (hourly estimate)
{"JobID":519422,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-81.49,"Longitude":41.31,"Distance":null},"State":"Ohio","Zip":"44056","ReferenceID":"OCC-d15606e9-6636-41f8-9304-4d4d0adbe20f","PostedDate":"\/Date(1776287554000)\/","Description":"Insight Global is looking for a Commercial Title Examiner to join the nation\u0027s largest title insurance company. This will be a remote position supporting production unit for the Agency division in Michigan. Responsibilities:Review and examine complex title orders in accordance with company guidelines to determine conditions of title, including the impact of mortgages, liens, judgments, and other recorded documents on ownership, legal restrictions, and legal descriptions. Conduct quality reviews of final title products to ensure accuracy and adherence to established standards. Clearly explain chains of title, exceptions, and requirements to customers and management. Identify, assess, and escalate potential risks or liabilities that could impact the company. Prepare thorough, accurate title reports in compliance with company policies and examination procedures. Request and obtain documentation necessary to resolve title defects prior to report release. Retrieve documents from county offices and onsite locations as required. Maintain compliance with company policies, procedures, and housekeeping standards. Perform additional duties as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.","Title":"Commercial Title Examiner","City":"Macedonia","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Must-Haves:Minimum of 3 years of commercial title search and examination experienceSolid understanding of industry concepts, practices, procedures, and associated risks and liabilities.The ability to produce a fully examined title report with curative requirements pertaining to complex issues such as probate, trust, judicial foreclosure, etc. Experience utilizing title software\u0027s and system.","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":32.0000,"SalaryLow":25.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
Insight Global is looking for a Commercial Title Examiner to join the nation's largest title insurance company. This will be a remote position supporting production unit for the Agency division in... Michigan. Responsibilities:Review and examine complex title orders in accordance with company guidelines to determine conditions of title, including the impact of mortgages, liens, judgments, and other recorded documents on ownership, legal restrictions, and legal descriptions. Conduct quality reviews of final title products to ensure accuracy and adherence to established standards. Clearly explain chains of title, exceptions, and requirements to customers and management. Identify, assess, and escalate potential risks or liabilities that could impact the company. Prepare thorough, accurate title reports in compliance with company policies and examination procedures. Request and obtain documentation necessary to resolve title defects prior to report release. Retrieve documents from county offices and onsite locations as required. Maintain compliance with company policies, procedures, and housekeeping standards. Perform additional duties as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Mar 13, 2026
Milton, ON
|
Administrative Assistant
|
Contract,Perm Possible
|
$31 - $39 (hourly estimate)
{"JobID":506636,"JobType":["Contract,Perm Possible"],"EmployerID":null,"Location":{"Latitude":0,"Longitude":0,"Distance":null},"State":"Ontario","Zip":"L9T 5","ReferenceID":"DEN-47d48b82-0a85-4919-98f7-bd67d00a3c49","PostedDate":"\/Date(1773439986000)\/","Description":"A large commercial real estate company that specializes in industrial properties is looking to hire a temporary Leasing Coordinator to support their Toronto team. This person will be joining a team of 10 to support local deals, properties, events, proposals, and marketing material. Day to day, this person will manage lease transactions with listing brokerages, including assisting with showings, trading proposals, facilitating document completion, running credit checks, and overall supporting the creation of leases. This person will also have a large hand in coordinating with the company\u0027s legal team once clients agree to terms. Lastly, this role will require the use of Salesforce as a CRM and deal tracking tool. The other piece of this role will be heavily related to marketing - this will include responsibilities like creating collateral for buildings, partnering with the internal marketing team for accurate information for listings, creating attention catching materials, and responding to clients as needed. Overall, this team is seeking a responsive, professional, and highly communicative team member to manage both the leasing and marketing responsibilities for the Toronto team. This role will be temporary, to support a large influx in recent work for the group - the starting term is 1 month but has potential to extend up to 6 months total. This person will work 4-5 days in the Toronto office from 8:30 AM - 5:30 PM. This role can pay between $29-$39/hr, based directly on years of experience and technical qualifications.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.","Title":"Leasing Coordinator","City":"Milton","ExpirationDate":null,"PriorityOrder":0,"Requirements":"2+ years in a commercial real estate position (deal coordinator, leasing coordinator, administrative role, etc.)General Marketing skills1+ year of Salesforce experience, preferably for creating deals and transactionsStrong Microsoft Office/other office software knowledge (Xcel, Word, Outlook, Adobe PDF, Docusign, AP tools etc.)Extremely outgoing and articulate personality, to manage relationships successfully with clients","Skills":"Real Estate License","Industry":"Administrative Assistant","Country":"Canada","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":39.0000,"SalaryLow":31.2000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
A large commercial real estate company that specializes in industrial properties is looking to hire a temporary Leasing Coordinator to support their Toronto team. This person will be joining a team... of 10 to support local deals, properties, events, proposals, and marketing material. Day to day, this person will manage lease transactions with listing brokerages, including assisting with showings, trading proposals, facilitating document completion, running credit checks, and overall supporting the creation of leases. This person will also have a large hand in coordinating with the company's legal team once clients agree to terms. Lastly, this role will require the use of Salesforce as a CRM and deal tracking tool. The other piece of this role will be heavily related to marketing - this will include responsibilities like creating collateral for buildings, partnering with the internal marketing team for accurate information for listings, creating attention catching materials, and responding to clients as needed. Overall, this team is seeking a responsive, professional, and highly communicative team member to manage both the leasing and marketing responsibilities for the Toronto team. This role will be temporary, to support a large influx in recent work for the group - the starting term is 1 month but has potential to extend up to 6 months total. This person will work 4-5 days in the Toronto office from 8:30 AM - 5:30 PM. This role can pay between $29-$39/hr, based directly on years of experience and technical qualifications.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Feb 05, 2026
Richmond, VA
|
Administrative Assistant
|
Contract
|
$19 - $24 (hourly estimate)
{"JobID":491415,"JobType":["Contract"],"EmployerID":null,"Location":{"Latitude":-77.46,"Longitude":37.55,"Distance":null},"State":"Virginia","Zip":"23231","ReferenceID":"RIC-b7a45d4d-5d7e-4b57-9582-9aade9346041","PostedDate":"\/Date(1770327129000)\/","Description":"Insight Global is looking for a bilingual Communications Specialist specifically fluent in Zapotec to join a legal professional services firm. The Communications Specialist is responsible for efficiently managing inbound and outbound calls in a professional fashion and performing complex review of documents to provide excellent customer service all while maintaining the integrity and confidentiality of the claims data. This person will be able to sit remotely for the duration of the project. Responsibilities include: Handle complex inbound calls from claimants concerning settlement inquires. Make outbound calls to claimants to answer questions. 2. Display courteous and professional dialogue whether through email or phone.3. Engage with claimants by going the extra mile and providing outstanding customer service. 4. Follow call center scripts when handling various calls. 5. Record notes in our call center database according to the procedures for each project. 6. Review calls or claims to provide information to the claimant, client, and other counsel outside the firm. 7. Review calls or claims submissions and apply completeness rules to determine completeness of required documentation. 8. Review financial and/or medical records and apply complex methodology in order to value claims. 9. Research and gather additional information on financial and medical terminology.10. Review financial and pharmaceutical documents for accuracy and in accordance with program settlement.11. Prepare correspondence to communicate benefit determinations. 12. Assist document intake team when needed. 13. Promote a safe and healthy work environment by adhering to organization standards and all applicable policies and procedures as outlined in the Employee Handbook.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.","Title":"Bilingual Communications Specialist - Zapotec","City":"Richmond","ExpirationDate":null,"PriorityOrder":0,"Requirements":"1.) Bilingual in Zapotec 2.) Associate degree or bachelor?s degree desired. 3.) Minimum of one (1) year of customer service required. Areas include claims adjustment, teaching/training, human resources, office administration, technical support, and call centers. 4.) Speaks clearly and with confidence when accepting inbound or making outbound calls.","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":24.0000,"SalaryLow":19.2000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
Insight Global is looking for a bilingual Communications Specialist specifically fluent in Zapotec to join a legal professional services firm. The Communications Specialist is responsible for... efficiently managing inbound and outbound calls in a professional fashion and performing complex review of documents to provide excellent customer service all while maintaining the integrity and confidentiality of the claims data. This person will be able to sit remotely for the duration of the project. Responsibilities include: Handle complex inbound calls from claimants concerning settlement inquires. Make outbound calls to claimants to answer questions. 2. Display courteous and professional dialogue whether through email or phone.3. Engage with claimants by going the extra mile and providing outstanding customer service. 4. Follow call center scripts when handling various calls. 5. Record notes in our call center database according to the procedures for each project. 6. Review calls or claims to provide information to the claimant, client, and other counsel outside the firm. 7. Review calls or claims submissions and apply completeness rules to determine completeness of required documentation. 8. Review financial and/or medical records and apply complex methodology in order to value claims. 9. Research and gather additional information on financial and medical terminology.10. Review financial and pharmaceutical documents for accuracy and in accordance with program settlement.11. Prepare correspondence to communicate benefit determinations. 12. Assist document intake team when needed. 13. Promote a safe and healthy work environment by adhering to organization standards and all applicable policies and procedures as outlined in the Employee Handbook.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Apr 15, 2026
Los Angeles, CA
|
Administrative Assistant
|
Contract-to-perm
|
$29 - $36 (hourly estimate)
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? Presentation & Communication Development? Assist in the design and production of high-quality slide decks for academic, institutional, and external audiences ? Ensure consistency and clarity in all... materials ? Technology & Workflow Enablement? Leverage productivity and project management tools to streamline administrative workflows ? Evaluate and implement new technologies, including AI-enabled tools, to improve administrative efficiency ? Grant Submission Support? Assist in preparation and coordination of grant submissions (e.g., NIH, Foundation sponsors) ? Compile and format application supporting documentation (biosketches, other support, etc) ? Maintain updated records of published papers and associated grants? Coordinate with relevant stakeholders (e.g., departmental administration, grants offices, collaborators) and ensure adherence to sponsor and USC requirements? Agreements Submission & Tracking (NDA, MTA, etc.)? Coordinate submission of institutional agreements through appropriate USC channels. Track agreement status, and renewal timelines ? Liaise with internal offices (e.g., contracts, technology transfer, legal) and external partners to facilitate timely processing ? Maintain organized records of agreements and associated documentation? Systems & Process Optimization? Identify inefficiencies and implement scalable workflows for tracking agreements, and operational priorities ? Develop and maintain systems (e.g., trackers, dashboards) for monitoring deadlines and deliverables ? Maintain organized digital environments (shared drives, repositories, tracking tools) ? Data & Analytical Support? Develop, maintain, and analyze spreadsheets and structured datasets to support operational tracking and decision-making ? Synthesize data into concise summaries and executive-ready reports ? Organize and maintain accessible data systems across multiple initiatives? Confidentiality & Judgment? Handle sensitive information, including unpublished research and contractual materials, with discretion ? Exercise sound judgment in prioritizing work and managing competing demands ? Frame issues and present structured options to support decision-makingWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Apr 01, 2026
Knoxville, TN
|
Administrative Assistant
|
Perm
|
$48k - $52k (estimate)
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Insight Global is hiring for a Pre-litigation Paralegal to support a personal injury and disability firm in Knoxville, TN. This individual will manage cases from initial intake through settlement,... serving as a key point of contact for clients while ensuring files move efficiently and accurately ensuring files move efficiently and accurately through the pre-litigation process. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment where client service and case progression are critical.This is a full-time, in-office position (Monday?Friday) in the Knoxville office.Day-to-Day Responsibilities- Manage a high-volume caseload of personal injury matters during the pre-litigation phase- Conduct detailed client intakes and maintain consistent, professional communication throughout the lifecycle of the case- Request, review, and organize medical records, medical bills, insurance documents, and related case materials- Draft demand letters, case summaries, and routine correspondence- Communicate regularly with insurance adjusters, medical providers, and third-party vendors- Track medical treatment, liens, and critical case deadlines- Prepare and submit demand packages for settlement review and negotiation- Assist attorneys with case evaluation, issue identification, and negotiation preparation- Maintain accurate and up-to-date case notes and documentation within the firm?s case management system- Deliver exceptional client service with empathy, professionalism, and urgencyWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.