Job Search Results for administrative assistant

Insight Global is seeking a Commercial Escrow Assistant to support a high-volume, fast-paced escrow team handling large, complex real estate transactions. This role will work closely with escrow... More officers to assist in the preparation and closing of commercial, residential, and builder transactions. Responsibilities include opening orders, preparing and reviewing closing documents, collecting required items for closing, maintaining escrow files, and communicating with clients, attorneys, lenders, and internal teams. This position involves heavy administrative and technical work, requiring strong attention to detail, organization, and the ability to manage multiple deadlines. The ideal candidate is comfortable working on complex deals, can operate independently, and is proactive in supporting the team to meet closing timelines.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a skilled CMA to join their research and development site for one of the largest pharmaceutical companies in the world. This role involves conducting medical surveillance... More procedures such as spirometry, audiometric testing, vision testing, throat cultures, EKGs, and respirator fit testing, while ensuring quality outcomes and repeating tests as needed. It includes documenting patient data in both paper and electronic systems, performing venipuncture and drug screens, assessing injuries, providing first aid, and flushing eyes and ears. The position also supports clinical research by identifying candidates, setting up protocols, collecting specimens, and maintaining confidentiality in accordance with HIPAA regulations. Additional duties include calibrating medical equipment, attending team meetings, scheduling and monitoring appointments, managing clinic records, and providing administrative support. This role is 75% clinical and 25% administrative (scheduling appointments, intakes etc.)We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job Description: Assistant Project Manager (Construction)OverviewWe are seeking a highly detail-oriented Assistant Project Manager to support our Lead Project Manager on active construction projects.... More This role is critical to ensuring projects run smoothly by managing documentation, financial processes, and contract administration. The ideal candidate thrives in a fast-paced environment, is highly organized, and understands how to navigate internal and external stakeholders to get things done.Key ResponsibilitiesSupport the Lead Project Manager with day-to-day project operations and administrative tasksManage and process project documentation, including contracts, subcontracts, and change ordersCreate, track, and maintain change orders and associated project recordsReview and interpret contracts to ensure compliance and proper documentation flowHandle high-volume data entry across project management and accounting systemsAssist with financial tasks including invoice processing, tracking budgets, and payment coordinationCommunicate regularly with vendors and subcontractors regarding invoices, documentation, and project updatesEnsure all project-related information is accurate, organized, and up to date across systemsHelp streamline and maintain internal processes that support efficient project executionRequired QualificationsStrong attention to detail with a high degree of accuracyAbility to follow established processes and understand organizational structure/chain of commandExperience or familiarity with invoice processing and basic financial workflowsStrong communication skills, particularly with vendors and external partnersComfortable working in construction, accounting, or project management software systemsHighly organized with the ability to manage multiple tasks and deadlinesPreferred QualificationsPrior experience in construction, engineering, or general contracting environmentsExposure to contract management and change order processesExperience working with tools such as Procore, Sage, Viewpoint, or similar systemsWhat Success Looks LikeAccurate and timely processing of invoices and change ordersWell-organized and maintained project documentationStrong support of the Lead Project Manager enabling efficient project executionProactive communication with vendors and internal stakeholdersWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Project Support Coordinator provides administrative and operational support to project leadership by managing documentation, monitoring job progress, assisting with financial tracking, and... More supporting billing activities. This role plays a key part in keeping projects organized and on schedule through close collaboration with the Project Manager and internal teams. Ongoing communication with the direct supervisor is required to ensure work is completed accurately, efficiently, and in alignment with company procedures.Core ResponsibilitiesSupport the Project Manager in planning and organizing project schedules, timelines, and deliverablesMonitor and manage work orders from initial setup through invoicing and completionConvert marked-up or revised maps into finalized formats suitable for billingUpdate and maintain inventory management systems and recordsServe as a point of contact for internal staff, customers, vendors, and subcontractors, delivering professional and responsive serviceInvestigate and resolve issues related to job tracking, inventory discrepancies, or billing inconsistenciesCoordinate documentation, compliance requirements, and working relationships between MP Nexlevel and subcontracting partnersPrepare, submit, and track change orders and related project documentationManage project-related communication, including internal updates and external correspondenceComplete required safety training relevant to assigned responsibilitiesOrganize, file, and maintain both digital and physical project recordsAssist with additional administrative or project-related tasks as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a Practice Assistant to join our team. Practice Assistants provide high-quality administrative support to a group of lawyers and professionals in a team environment, effectively and... More efficiently meeting Firm/client needs. Key Responsibilities and Essential Job Functions: - Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person; answer telephone, providing responses to routine questions from clients and staff members, and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Project Support Coordinator provides administrative and operational support to project leadership by managing documentation, monitoring job progress, assisting with financial tracking, and... More supporting billing activities. This role plays a key part in keeping projects organized and on schedule through close collaboration with the Project Manager and internal teams. Ongoing communication with the direct supervisor is required to ensure work is completed accurately, efficiently, and in alignment with company procedures.Core ResponsibilitiesSupport the Project Manager in planning and organizing project schedules, timelines, and deliverablesMonitor and manage work orders from initial setup through invoicing and completionConvert marked-up or revised maps into finalized formats suitable for billingUpdate and maintain inventory management systems and recordsServe as a point of contact for internal staff, customers, vendors, and subcontractors, delivering professional and responsive serviceInvestigate and resolve issues related to job tracking, inventory discrepancies, or billing inconsistenciesCoordinate documentation, compliance requirements, and working relationships between MP Nexlevel and subcontracting partnersPrepare, submit, and track change orders and related project documentationManage project-related communication, including internal updates and external correspondenceComplete required safety training relevant to assigned responsibilitiesOrganize, file, and maintain both digital and physical project recordsAssist with additional administrative or project-related tasks as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Assistant Property Manager is primarily responsible for supporting the Sr. Property Manager in ensuring smooth daily operations and delivering an exceptional workplace experience across the... More property. This position is critical to maintaining effective coordination with the Regional Manager and cross-functional teams, including leasing, construction, finance, accounting, and engineering, while serving as a key internal contact for property management activities and administrative functions. Responsibilities include accounts payable, accounts receivable, budgeting, work order scheduling and tracking, office administration, and customer and vendor relations and communications. The Assistant Property Manager reports to the Sr. Property Manager and follows an in-office schedule.A candidate will be able to work Monday-Friday from 9-6PM in Ashburn, VA. This is a tight-knit team and a great opportunity to get your foot in the door with a US-based leading institutional fund manager and real estate partner with over $13 billion deployed across key U.S. markets. Specializing in data center, residential, industrial, and office assets, this company has acquired more than 34 million square feet of Class A real estate and currently manages over 25 million square feet.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This individual will support a fast-moving team by handling high-volume administrative and accounting-related tasks, including invoice processing, contract creation, and financial reporting. The... More ideal candidate brings prior AP/AR and contract experience, thrives in an organized support role, and is looking for a long-term, stable contract opportunity with standard business hours. This role is critical in keeping operations moving efficiently and ensuring strong collaboration between administrative and accounting functions.Day-to-Day:?Process and code invoices accurately and on time?Manage AP/AR workflows and partner with the accounting team?Create, draft, and update contracts; track contract statuses?Maintain documentation and ensure compliance with budget guidelines?Serve as the administrative and financial point of contact for the team?Push tasks forward and follow up to ensure timely completion?Support reporting and general administrative needs as they ariseWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

PR: 34/46 - Converts at 45/55Insight Global is looking for an Assistant Chief Engineer that requires the consistent and precise execution of daily Work Orders, facility inspections, and preventive... More maintenance activities. performing both field-based technical functions and essential office-based administrative duties as part of their regular workload. Success in this role demands the ability to operate effectively within a fast-paced, high-pressure environment while maintaining clear, timely, and professional communication with clients and organizational leadership.Day to day:Assist with or conduct the daily operations and maintenance of the mechanical, electrical and plumbing systems and general maintenance requirements for the buildingsSupervise maintenance staff when applicable and assign, and monitor maintenance activities and projectsPerform preventive maintenance duties, including changing filters, lubricating motors, replacing lamps, ballasts and fixtures, Inspecting and adjusting belts, replacing motor bearings, aligning shafts, and other inspections and maintenance recommended by equipment manufacturersRecommend improvements to the preventive maintenance program on an ongoing basisDevelop and maintain effective building-specific maintenance proceduresCoordinate maintenance efforts with outside contractors and techniciansMaintain stock and inventory controlRespond immediately to emergency situations (fire, evacuation, equipment failure, etc.) and customer concernsComply with all applicable codes, regulations, governmental agency, and company directives as related to building operations and practice safe work habitsEnsure management team is informed of current building operations by compiling and submitting monthly reportsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job DescriptionPosition SummaryInsight Global is seeking an Assistant Property Manager who will be supporting the Property Manager with the day-to-day operations and financial management of our... More client's retail shopping center portfolio. This role plays a key part in maintaining strong tenant and vendor relationships, coordinating maintenance activities, supporting financial and administrative functions, and ensuring properties are operated efficiently, professionally, and in alignment with our clients standards.Day 2 Day? Assist the Property Manager with daily operations of 5 retail shopping centers, fostering positive working relationships with tenants, vendors, and internal team members.? Coordinate, track, and follow up on maintenance and service requests; work closely with maintenance engineers to prioritize and dispatch work orders and ensure timely completion.? Assist with the solicitation, evaluation, and preparation of vendor bids, contracts, and service agreements.? Support rent collection efforts, including monitoring delinquencies, preparing late notices, and following up with tenants as needed.? Track, code, and process vendor invoices through property management and accounts payable software.? Conduct routine property inspections, document deficiencies, recommend corrective actions, and assist with implementation of solutions.? Track service contracts and certificates of insurance for vendors and tenants; manage tenant COI collection and compliance.? Coordinate tenant move-ins and move-outs, including tracking construction documents, permits, welcome letters, certificates of insurance, and processing tenant improvement reimbursements.? Assist with the preparation, monitoring, and implementation of annual operating budgets; support long-term financial planning and capital planning initiatives.? Provide administrative and accounting support related to property management functions as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less