Job Search Results for administrative assistant

This role focuses on talent management, employee and labor relations, workforce planning, labor optimization and cultivating a supportive, inclusive culture.Day to Day? Assist with strategic... More workforce planning activities such as conducting interviews, completing flight risk assessments, and data collection.? Provide guidance and support on workforce redeployment and restructures ensuring compliance with established guidelines. ? Assist leaders with creating and/or revising job descriptions. Facilitate the compensation review process for these positions.? Analyze workforce metrics reporting on critical or ongoing trends and developing appropriate interventions for correction. ? Collaborates with leadership and the Talent Acquisition Partner to build effective candidate pipelines and launch effective recruitment and staffing strategies. ? Provide consultative services to all levels of the organization by effectively coaching and supporting employees and leaders through various Human Resources related situations. ? Conduct thorough investigations in an impartial and unbiased manner ensuring discovery meetings are completed with implicated parties and Just Culture principles are applied. ? Provide guidance to leaders on determining the appropriate level of corrective action to render applying Just Culture principles. ? Attend and/or facilitate investigation, corrective action, or termination meetings when necessary.? Assist with deploying education and training programs as required? Provide status reports to leadership on completion rates.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a highly organized and detail-oriented Logistics Administrator to support a mid-sized Oil and Gas company on their rail logistics operations during a transition. This role... More is responsible for managing shipment documentation, ensuring data accuracy across systems, supporting reporting, and coordinating with internal stakeholders and terminals across North America.Reporting & Analysis?Prepare and distribute recurring logistics reports, including: oLong Transit Report (weekly, via Power BI)oDaily AM report?Support KPI tracking, including BOL entry timeliness and routing performance?Extract, filter, and validate data from multiple systems to support reporting accuracyCustoms Documentation?Prepare customs documentation for cross-border shipments (U.S. to Canada)?Support completion of Canadian Customs Invoices (CCI) with required shipment and pricing details?Maintain and update daily release files and supporting documentation?Support Coordination with customs brokers (e.g., Livingston) to ensure compliance and timely processing?Review shipment data to determine when customs documentation is requiredBOL Verification & Data Accuracy?Validate shipment data by reconciling BOL details with system entries?Review key fields including BOL number, ship date, railcar number, volume, routing, product, freight payer, and origin/destination?Identify discrepancies and collaborate with rail schedulers to resolve issues?Ensure systems are updated once data is verified and accurateWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a detail-oriented Project Coordinator to join our dynamic EPC project team. This role involves resource tracking and management, data analysis for strategic decision making... More and optimizing processes for successful execution of large scale capital projects. Success in this role requires a commitment to precision, collaboration, and alignment with mission-driven goals. What You?ll DoCollaborate with stakeholders across disciplines (e.g., Electrical, CSA, Mechanical, and I&C) to ensure accurate and timely submission of daily timekeeping logs for labor resources; proactively address discrepancies and implement tools to maintain compliance and data qualityVerify timekeeping data for accurate allocation to project scopes, ensuring alignment with labor invoicing requirements and contractual obligations; conduct audits to identify and resolve billing variances, supporting financial accuracyPopulate and maintain weekly labor hour reports, incorporating tracking, project burn rates, and variance analysis; provide insights on trends and recommendations for optimizations to enhance resource efficiency and cost controlPerform data analysis on project metrics to identify trends, efficiencies, and areas of improvement; generate reports to support decision-makingHelp develop and implement standards, best practices, and standard operating procedures (SOPs) for projects; conduct reviews to refine processes and enhance efficiencyBuild and implement downstream workflows to enhance operational efficiencies; collaborate with teams to streamline processes, reduce redundancies, and integrate tools for automation and better resource flowManage and implement document workflows, including version control, archiving, and distribution; ensure all records (e.g., contracts, reports, and compliance documents) are accurate, up-to-date, and compliant with internal policies and standardsPay rate range is $35-45/hr based off years of experience and educationWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Establish, implement, and maintain document control processes and procedures for engineering and project documentation? Receive, log, track, distribute, and archive technical documents including... More drawings, specifications, reports, calculations, and correspondence? Maintain document registers, transmittals, and revision histories to ensure accuracy and traceability? Ensure documents are reviewed, approved, and released in accordance with project schedules and quality requirements? Manage electronic document management systems (EDMS) and ensure proper file naming, version control, and access permissions? Coordinate document submissions and deliverables with internal teams, clients, subcontractors, and vendors? Perform regular audits to verify document completeness, accuracy, and compliance with internal and external standards? Support project closeout by organizing final documentation packages and records retention? Assist in developing and improving document control standards, templates, and workflows? Respond to document retrieval requests and provide status reports to project teams as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An Insight Global customer in the semiconductor industry is looking to hire a part-time HR Coordinator to join their growing Arizona team. This person will be responsible for scheduling interviews... More and meetings and successfully completing onboarding procedures as the company expands their operations. Most of the job will focus on scheduling for now as the team hires new team members, but as the team scales, more onboarding tasks will take over this person's schedule (submitting and tracking background checks, consistent candidate communication, paperwork completion, confirming orientations, etc.). As a part time role, this person will only be working 30 hours a week. It is expected that this person works on-site in Tempe 5 days a week, but there is some flexibility with working from home one day a week. The schedule looks like 8AM - 2PM or 9AM - 3 PM M-F, however there is some flexibility there as well as long as core business hours are covered. This is a 6-9 month contract role and we can offer between $21-$25/hr. If this person exceeds expectations by being proactive and attentive to details, then it is likely the team will be able to convert this into a full-time role. Exact compensation may vary based on education, experience, etc.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We?re seeking a polished, friendly professional to run our reception desk: answer/transfer calls (Yealink VOIP), greet visitors, and log/distribute FedEx/UPS/USPS mail. Light data entry and basic... More Microsoft 365 (Word/Excel/Outlook) tasks as assigned. Training provided. Ideal candidates bring strong phone etiquette, attention to detail, and a customer-first mindset. Prior reception or VOIP experience is a plus, but not required. On-site role.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Intake Processor supports a division of a retail company that is responsible for providing building materials quotes for residential and commercial builds and renovation. This Intake Processor... More with be receiving customer quote requests via email, capturing required project details, and uploading/organizing blueprints and supporting documents into internal systems for the estimating/quote team. This is a high-volume, repetitive, process-driven role focused on accuracy, organization, and timely routing of requests so estimators can produce material estimates and customer pricing for new home builds and remodeling projects.The ideal candidate is detail-oriented, comfortable working in a structured workflow, and able to manage multiple requests at once. Experience in construction, home renovation, building materials, or lumber is a plus, but not required.This is not a remote position and will require you to go into the office 5 days a week in Vancouver, WA. Pay rate: 18-25/hr.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Support Spectrum Enterprise sales professionals by configuring, processing, and expediting order, contract, and quality control activities for complex orders. Ratify complex orders for completeness,... More accuracy and commission eligibility, and provide pre and post-sale monitoring, escalation and resolution support. Subject matter experts with the Enterprise end to end sales and ordering process; provide guidance and help-desk support to sales professionals, Order Operations, Client Services, and Service Delivery personnel to improve order accuracy and accelerate the sales and ordering process. Point of contact working with key stakeholders from partner teams to identify, develop, and initiate resolution plans with defective opportunities throughout all stages of the sales & ordering process.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

One of Insight Global's financial clients is seeking an experienced Client Relationship Representative to manage client product or service sales and ensure quality service. Responsibilities include... More frequent client communication, addressing questions, recommending products or services, and handling complaints. The role also involves analyzing operational records, trends, costs, and revenue. Required skills include clear communication, time management, and Microsoft Excel (data entry only). This position involves internal partner interactions only. This is a hybrid role from 9AM-6PM MST paying $20/hr.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Project Scheduler/Planner to join our client on a 9 month contract. The Project Planner/Scheduler partners closely with project managers and engineering leaders to... More develop, maintain, and control baseline project schedules, including integrated resource planning and cost estimates. This role is responsible for collecting, updating, and analyzing schedule data to produce accurate project status and financial progress reports, while performing detailed analytical reviews to identify trends, correlations, and potential anomalies that may impact project execution. The Planner/Scheduler prepares clear and concise schedule narratives that effectively communicate project progress, risks, and forecasted outcomes to stakeholders. Ensuring compliance with established company scheduling standards and operating procedures is critical, as is performing Earned Value Management (EVM) analysis and generating performance reports to monitor cost and schedule health. The role also maintains strict quality assurance and quality control processes across all assigned schedules to ensure data integrity, accuracy, and reliability throughout the project lifecycle. Pay rate between $25-35/hr.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less