Job Search Results for administrative assistant

The essential duties and responsibilities:-Courteously and efficiently answers all incoming calls and connects callers with the correct extension.-Takes and relays messages in an accurate and timely... More manner.-Responds to emergency and urgent calls from patients in a timely manner. -Directs callers immediately to clinical staff as necessary.-Performs operator functions including triaging calls; connecting and transferring calls; setting up conference calls; instructing users on telephone procedures; and reporting telephone and equipment malfunctions to the appropriate party.-Provides a pleasant and helpful phone contact for callers.-Responsible for opening and closing the switchboard.-Responsible for the in-house paging system.-Performs clerical duties as assigned to maintain workflow in the department.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global?s Client is a global SaaS company delivering intelligent wayfinding and digital navigation solutions for large, complex environments such as stadiums, campuses, districts, and venues.... More Their cloud-based platform helps organizations create intuitive, data-driven navigation experiences that improve visitor flow, accessibility, and engagement.Position OverviewWe are seeking a highly organized and detail-oriented Sales and Marketing professional to support the commercial, go-to-market, and growth activities of Insight Global?s Client. This role plays a critical part in enabling the sales team through the production and management of trade show and event materials, sales collateral, proposals, and quotations.As a Sales and Marketing Administrator, you will also play a critical role in supporting customer growth by identifying opportunities to upsell new features, extensions, and use cases across the existing customer base, while also supporting outbound efforts to attract new customers. Your mission is to maintain structured administration across systems, files, and internal tools.This role is ideal for someone excited by the sports technology space and motivated to contribute to high-impact live events through well-executed sales and marketing operations. Based in Miami, this in-office position suits candidates who enjoy combining operational excellence with creative execution in a fast-paced, technology-driven environment.Key Responsibilities1. Trade Shows & Event SupportSupport the planning, coordination, and execution of trade shows, conferences, and industry events.Produce and manage event-related materials including signage, booth assets, presentations, and printed collateral.Prepare event-related sales content for product demos at the tradeshow.Coordinate logistics such as shipping, asset preparation, and post-event material organization.2. Sales Collateral, Proposals & QuotingPrepare and format sales proposals, pitch decks, and commercial documentation.Produce accurate sales quotes and assist with pricing documentation in collaboration with the sales team.Maintain up-to-date sales collateral libraries and ensure consistency with brand guidelines.Work with sales and marketing teams to tailor proposals and presentations to highlight expansion opportunities and future phases for existing customers.3. Systems & Sales AdministrationAdminister and maintain sales-related files, folders, and workflows across systems including Zoho and Google Drive.Ensure CRM and internal systems are kept current with proposals, quotes, and sales documentation.Support process improvement initiatives to streamline sales administration and asset management.Help maintain visibility of upsell opportunities, renewals, and expansion conversations within CRM and internal systems.4. Creative & Design SupportAssist in the creation and updating of visual sales materials.Adapt existing designs for different sales, marketing, and event use cases.Collaborate with internal stakeholders to ensure materials are polished, accurate, and on-brand.5. Customer Growth & Go-to-Market SupportSupport both the Marketing & Growth Manager and Director of Customer Success with initiatives aimed at growing revenue across existing and new customers.Assist in preparing sales materials and internal workflows that help support upsell conversations around new features, modules, and platform enhancements.Help format and organize sales and marketing assets that communicate new product capabilities in a clear, easy-to-understand way for customers.Support outbound sales and marketing activities by preparing prospect-specific collateral, presentations, and follow-up materials as directed by the Marketing & Growth Manager and Sales team.Track and organize customer use cases, expansions, and success stories to help support renewals, repeat sales, and new business conversations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job Description:The Records Administrator (RA) enters information from digital maintenance and documents into the computerized maintenance tracking system and participates in peer-to-peer training as... More needed. The TA reviews the digital records received for legibility and indexes each document appropriately. The RA also receives incoming mail and ensures the original hard copy documents match the digital record.Day to Day:- Enters and/or verifies information from maintenance documents (discrepancies, corrective actions) into the computerized maintenance tracking system- Verifies legibility and indexes each page of the digital maintenance documents- Matches original documents and verifies legibility of maintenance documents scanned into Onbase, and forwards completed work order to Library- Assists the supervisor with additional duties as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Chief of Staff (CoS) is a critical member of the leadership team responsible for driving alignment, efficiency, and execution across operations, partnerships, and strategic initiatives. This role... More will serve as a trusted advisor and right hand to the CEO, ensuring that strategic priorities are translated into measurable action across departments and geographies. The CoS will operate at the intersection of strategy, execution, and communication, enabling the CEO and executive team to focus on scaling our clients impact, performance, and global reach.Key Responsibilities?Strategic Alignment & Execution?Partner with the CEO and leadership team to set and monitor strategic priorities, OKRs, and company-wide goals.?Drive cross-functional alignment across product, sales, marketing, operations, and customer success.?Lead special projects and strategic initiatives, ensuring outcomes are delivered on time and within scope.?Support fundraising, investor relations, and board preparation with data, reports, and presentations.?Operational Leadership?Act as a force multiplier for the CEO, ensuring smooth day-to-day management and decision-making.?Build scalable systems and processes to support growth across Australia and the U.S.?Oversee key operational rhythms ? leadership meetings, quarterly reviews, and performance check-ins.?Identify bottlenecks and implement solutions to improve team efficiency and accountability.?Stakeholder & Communication Management?Coordinate internal and external communications on behalf of the CEO.?Ensure clear information flow across teams, board members, partners, and investors.?Prepare and review executive correspondence, media statements, and investor updates.?Represent the CEO in key meetings where necessary, ensuring continuity and follow-through.?Culture & Leadership Enablement?Help nurture values of innovation, accountability, and customer obsession.?Support leadership development and help maintain a strong, aligned, and high-performing culture.?Act as a sounding board and confidential advisor to the CEO and senior team members.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

- Manage facility ticketing system and coordinate routine and corrective maintenance (HVAC, plumbing, electrical). - Coordinate and oversee vendors and contractors, including scheduling, performance... More monitoring, and cost-effective service delivery- Maintain inventory of maintenance supplies and equipment, ensuring availability while controlling costs. - Serve as the primary point of contact for facility-related issues and coordinate with internal departments for smooth operations- Maintain accurate records for maintenance activities, expenses, contracts, payroll support, and facilities office operations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Coordinate marketing campaigns tied to market expansion? Help ensure new locations quickly develop brand presence and visibility? Work closely with the sales team to produce materials that support... More client development? Travel to newly acquired companies and new NECC branch locations? Help introduce NECC into new markets through coordinated marketing and communications? Capture the history and reputation of acquired companies and translate them into compelling platform narratives? Work closely with leadership to ensure messaging reflects the company?s strategy and values? Assist with marketing around key project wins and client relationships? Support local business development events and industry engagement? Manage and improve marketing collateral and brand consistency across locations? Coordinate website updates, LinkedIn content, and marketing announcements? Help maintain a cohesive brand as the company expands across multiple regionsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a hands on Human Resources Generalist to support HR Managers across multiple locations in Columbus, OH. This role focuses on employee relations support, HR operations, compliance, and... More manager training in both union and nonunion environments.What you will do:? Support employee relations issues and investigations? Respond to employee and manager HR inquiries? Prepare job change letters and maintain job descriptions? Review background check results? Conduct exit interviews and analyze trends? Track compliance training and certifications? Maintain accurate employee records? Train new managers on HR processes? Support compensation, benefits, leave, and performance processesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an employee for a long-term contract opportunity . They will be supporting the Promotional Integrity team at one of our largest Medical Device companies. On a weekly... More basis, this individual will be partnering with the team to submit assets to copy approval through their compliance workflow tool for approval. They will manage the copy approval process from start to finish including submitting the original asset with the appropriate linked references and links, attend meetings with Copy approval colleagues to understand requested changes, communicate 1:1 with copy review team members as needed to talk through specific changes outside of the copy approval meetings, work to relay requests to MPEs, and resubmit for approval. The individual will also need to ensure all assets have the most updated branding. In addition, this role requires the individual to manage and update assets on both internal and external platforms. It is important that this employee possess excellent and professional communication (both written & verbal), project management, high attention to detail and organizational skills. To be successful, they must be highly detail-oriented, able to thrive in tight deadline situations and maintain collaborative working relationships. Navigating relationships with internal groups that have different agendas but are integral to the success of the job or team is critical to success. Ability to adapt to the Global Education team?s set processes as well as be proactive in identifying and leading projects that will provide value or efficiencies to the Professional Education team. The work schedule is primarily business hours on Eastern time, with some flexibility required based on high priority needs. Occasional evenings and occasionally weekends may be required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client in the hospitality industry is looking to add a Data Entry Specialist to their team. They will be responsible for managing and analyzing data related to dual entry reservations, ensuring... More accurate tracking of legacy guests (membership holders), and canceling and modifying preexisting reservations. They are looking for someone who is very detail oriented for this position. The ideal candidate will be outgoing and value a positive team environment. This position will be fully on-site, M-F working a 9-5 schedule.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

What you?ll do on a typical day:? Work closely with the operations team and provide counsel and guidance regarding policies, procedures and state and federal regulatory compliance requirements? Keep... More management and operations apprised of internal and external HR developments that may impact overall effectiveness? Facilitate new hire orientation and ensure a positive onboarding experience? Assist supervisors with performance management, including delivering disciplinary action for hourly employees? Maintain personnel files and training materials, ensuring documents and manuals are kept current, accurate, confidential and in compliance with company policies and government regulationsPay rate: 38-42/hr.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less