Job Search Results for administrative assistant

Insight Global's client is a top IP Law Firm and are seeking an IP Litigation Docket Specialist. The IP Litigation Docket Specialist is responsible for maintaining a rule-based centralized docketing... More system, ensuring compliance with case deadlines across multiple jurisdictions, and providing comprehensive, accurate docketing records and services related to IP litigation. This position supports the Contested Matters Department and works closely with attorneys and paralegals, as well as partners with the management team. The position requires flexibility and availability for overtime.ESSENTIAL FUNCTIONS:Manages, dockets, and maintains accurate docketing of all deadlines, hearings, and court requirements for intellectual property litigation matters (including patent, trademark, copyright, and trade secret) and various types of pro bono matters.Calculates and enters critical dates into the firm?s docketing system with precision, accounting for court rules, holidays, and extensions across multiple jurisdictions.Monitors PACER, EDIS (Electronic Document Information System), P-TACTS (Patent Trial and Appeal Case Tracking System), and other court filing systems for updates, orders, and scheduling changes. Manages complex International Trade Commission (ITC) Section 337 investigation dockets, including expedited schedules and specific procedural requirementsReviews court orders, notices, Administrative Law Judge (ALJ) orders, Commission notices, and correspondence to identify and extract all relevant dates and requirements.Maintains knowledge of and expertise in Federal Rules of Civil Procedure, local court rules, judges? standing orders, Patent Trial and Appeal Board (PTAB) procedures, and ITC Rules of Practice and Procedure (19 C.F.R. Part 210) through notices of rule changes and independent research and attends training sessions as directed by manager.Generates and distributes electronic deadline reports and calendars to case teams.Coordinates with attorneys and paralegals to ensure timely awareness of upcoming deadlines and court appearances.Assists and coordinates with conflict checks and case opening procedures for new litigation matters.Maintains organized case files and documentation supporting all docketed entries.Independently reviews and processes case status updates based on routine procedures or internal task requests.Regularly performs and participates in quality control assurance, audits, and system checks to identify data discrepancies and process improvement initiatives; coordinates corrective action(s) with manager.Strictly adheres to and facilitates firm compliance of established docket policies, protocols, and practices to mitigate risk without direct oversight; seeks clarification of requests that do not conform and, as appropriate, returns requests for further review and action. Provides docketing coverage and support during firm closures as directed or coordinated by manager.Adheres to established hybrid/work schedule and exercises the required flexibility to satisfy essential responsibilities and workload demands.Performs additional duties or participates in pilot groups, as requested or assigned by manager.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Document Control Specialist is responsible for managing, organizing, and maintaining technical and project documentation for an engineering firm. This role ensures that all engineering, design,... More and project documents are properly controlled, versioned, distributed, and archived in accordance with company procedures, client requirements, and applicable industry standards. The Document Control Specialist works closely with engineers, project managers, and quality teams to support efficient project execution and compliance.Establish, implement, and maintain document control processes and procedures for engineering and project documentationReceive, log, track, distribute, and archive technical documents including drawings, specifications, reports, calculations, and correspondenceMaintain document registers, transmittals, and revision histories to ensure accuracy and traceabilityEnsure documents are reviewed, approved, and released in accordance with project schedules and quality requirementsManage electronic document management systems (EDMS) and ensure proper file naming, version control, and access permissionsCoordinate document submissions and deliverables with internal teams, clients, subcontractors, and vendorsPerform regular audits to verify document completeness, accuracy, and compliance with internal and external standardsSupport project closeout by organizing final documentation packages and records retentionAssist in developing and improving document control standards, templates, and workflowsRespond to document retrieval requests and provide status reports to project teams as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking a qualified Client Service Specialist to work onsite in their Southfield, MI office. The Client Service Specialist plays a vital role in supporting clients... More whose original advisor is no longer active by delivering a high-touch, relationship-driven service experience. This position serves as a primary liaison between clients, advisors, and internal teams, ensuring seamless continuity of service, proactive communication, and operational excellence.The ideal candidate is an experienced financial services professional with strong interpersonal and communication skills, exceptional attention to detail, and the ability to manage sensitive client interactions with professionalism and empathy. This individual will support client retention efforts, assist with advisor meeting coordination, manage service requests, and help maintain accurate records and workflow efficiency across insurance, annuity, and investment accounts.________________________________________Key ResponsibilitiesClient Relationship Management?Serve as a primary point of contact for client service inquiries via phone and email ?Deliver a high-touch client experience through proactive, professional, and timely communication ?Build trust and rapport with clients while providing white-glove service and support ?Assist clients with account inquiries, policy updates, beneficiary changes, payment questions, and servicing requests ?Offer and coordinate detailed policy or account reviews with financial advisors when appropriate Client Servicing?Support servicing needs for client accounts across insurance, annuity, and investment products ?Confirm account ownership and assignment status using internal systems and compliance protocols ?Research client information utilizing firm resources and databases ?Complete required follow-up paperwork and ensure all servicing activities are documented accurately in Advisor360 ?Monitor Home Office alerts, conservation opportunities, term conversion notifications, and other client retention initiatives ?Assist with account disbursement requests and other account management needs, when appropriately licensed Advisor & Operational Support?Coordinate advisor meetings, annual reviews, and client follow-ups ?Prepare documentation and meeting materials for client appointments ?Support Internal Lead Generation Program (ILP) initiatives by assisting with client outreach, scheduling, and required documentation collection ?Collaborate with Insurance, Investment, and Operations teams to ensure service continuity and workflow alignment ?Track client activity, meeting notes, and servicing updates within CRM systems ?Assist with reassignment workflows and service coordination for transitioned client relationships Administrative & Compliance Responsibilities?Maintain accurate and compliant client records and documentation ?Ensure adherence to compliance, authentication, and confidentiality standards ?Monitor and respond to Home Office notifications and service requests in a timely manner ?Support operational efficiency through organization, prioritization, and proactive follow-through Compensation: $50-55k.Exact compensation may vary based on several factors, including skills, experience, and education.Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

About the Role: Recology King County is expanding its service area after winning the contract for the city of Redmond, WA, and we?re looking for four proactive Customer Service Representatives to... More support this transition. This is a great opportunity to be part of a dynamic team helping ensure a smooth onboarding experience for our new commercial customers. Key Responsibilities: ?Outbound Customer Contact: Make proactive, scripted calls to businesses to verify and update service information. ?Email Support: Monitor and respond to a high volume of customer emails with professionalism and accuracy. ?Data Verification: Ensure customer records are accurate and up to date in our system. ?Scripted Interactions: Use provided scripts to guide conversations and maintain consistency in messaging. ?Light Customer Interaction: Handle only straightforward, non-escalated customer interactions?no complex issue resolution required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A large commercial real estate company that specializes in industrial properties is looking to hire a temporary Leasing Coordinator to support their Toronto team. This person will be joining a team... More of 10 to support local deals, properties, events, proposals, and marketing material. Day to day, this person will manage lease transactions with listing brokerages, including assisting with showings, trading proposals, facilitating document completion, running credit checks, and overall supporting the creation of leases. This person will also have a large hand in coordinating with the company's legal team once clients agree to terms. Lastly, this role will require the use of Salesforce as a CRM and deal tracking tool. The other piece of this role will be heavily related to marketing - this will include responsibilities like creating collateral for buildings, partnering with the internal marketing team for accurate information for listings, creating attention catching materials, and responding to clients as needed. Overall, this team is seeking a responsive, professional, and highly communicative team member to manage both the leasing and marketing responsibilities for the Toronto team. This role will be temporary, to support a large influx in recent work for the group - the starting term is 1 month but has potential to extend up to 6 months total. This person will work 4-5 days in the Toronto office from 8:30 AM - 5:30 PM. This role can pay between $29-$39/hr, based directly on years of experience and technical qualifications.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

About the Role: Recology King County is expanding its service area after winning the contract for the city of Redmond, WA, and we?re looking for four proactive Customer Service Representatives to... More support this transition. This is a great opportunity to be part of a dynamic team helping ensure a smooth onboarding experience for our new commercial customers. Key Responsibilities: ?Outbound Customer Contact: Make proactive, scripted calls to businesses to verify and update service information. ?Email Support: Monitor and respond to a high volume of customer emails with professionalism and accuracy. ?Data Verification: Ensure customer records are accurate and up to date in our system. ?Scripted Interactions: Use provided scripts to guide conversations and maintain consistency in messaging. ?Light Customer Interaction: Handle only straightforward, non-escalated customer interactions?no complex issue resolution required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Medical Staff Credentialing & Provider Enrollment Specialist for a top academic healthcare client. This individual will play a critical role in onboarding and maintaining... More clinical faculty by managing medical staff credentialing, applications and third-party payer enrollment. The role partners closely with physicians, managed care teams, and practice plan administration to ensure all applications, documentation, and regulatory requirements are completed accurately and on time. This is an excellent opportunity for a detail-oriented credentialing professional who thrives in a fast-paced, highly regulated healthcare environment and enjoys being a key resource for new physician hires.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Day to day:? Format, edit, and finalize client-facing deliverables? Proofread documents for grammar, punctuation, formatting, and consistency? Convert, merge, bookmark, and organize PDFs using Adobe... More Acrobat and BluebeamWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

They will be responsible for working with the Tower Companies (landlords) to do lease management. They will get different requests in that are related to uncashed checks, A/P management, ownership... More changes, tax changes, obtaining COIs, FAST 13, SNDAS, rofr (right of first refusal) and they will be responding accurately. This role will have a heavy volume of work and great computer skills specifically with the Google Suite are required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an eager, organized Office Administrator to join the Office Management team for an Engineering company in Maitland, FL. The office is very established but still growing... More rapidly. This person will report to the Office Manager, who oversees all of the Florida offices, and will assist with any and all office tasks within the Lutz office. These include, but are not limited to, office supply management, inventory ordering, stocking, fleet management, mileage tracking, event planning/coordination, arranging travel, equipment management, vendor communication and understanding office operations. This candidate should be able to work independently and collaboratively while running the office with little supervision. We are looking for someone who is eager, independent, and energetic to spearhead communication and present ideas.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less