Job Search Results for office manager

Insight Global is seeking a tenured Director of Billing & Collections to join the Financial department of an AM 200 law firm. The Director of Billing and Collections is responsible for overseeing... More all aspects of the firm?s billing and collections functions to ensure timely, accurate, and compliant invoicing and cash receipts. This role partners closely with attorneys, accounting and firm leadership, and clients to drive effective billing practices, optimize realization and collection rates, and support the firm?s financial health. The Director leads the billing and collections teams and continuously improves processes, controls, and reporting. ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES:?Lead, mentor, and develop the billing and collections team, setting clear expectations and performance goals. ?Ensure accurate and timely generation of invoices in accordance with client guidelines, engagement terms, and firm policies.?Manage electronic billing (e-billing) platforms and ensure compliance with client billing requirements.?Ensure month-end close is performed timely and accurately.?Partner with attorneys to resolve write-ups/write-downs, and billing concerns. ?Lead the firm?s collections strategy, including monitoring aging, prioritizing follow-up, and driving timely cash receipts.?Work collaboratively with partners and clients to resolve payment delays and disputes.?Manage and escalate high-risk or long-outstanding accounts as appropriate.?Move aged accounts to third party collections as needed.?Review and approve requests for billing write-downs and A/R write-offs within predetermined thresholds.?Prepare monthly report of A/R over $100,000 with status notes for CFO, Managing Partner and General Counsel.?Monitor unbilled time and provide quarterly updates to CFO on WIP over 90 days over $10,000. ?Conducts billing and collections orientations with new partners.?Coordinates with IT to resolve and improve system issues relating to billing and collections applications and software including Aderant, BillBlast, and star*collect?Oversee billing and collections reporting, including aging, realization, write-offs, and cash forecasts.?Review departed attorney?s collection status for final billing, collection and reassignment.?Organize, plan and report on collection campaigns with CFO, including meeting with attorneys to project their collections for year-end.?Foster strong working relationships with attorneys, practice groups, finance, and accounting.?Identify opportunities to improve billing accuracy, efficiency, and realization. This is a hybrid role, sitting 2 days in office each week in any of the firm's following offices: Baltimore, Boston, Chicago, Ft. Lauderdale, Harrisburg, Miami, Minneapolis, Newark, New York City, Philadelphia, Princeton, Wayne, PA, West Palm Beach, Wilmington, DE or Washington, D.C.Compensation:$175K to $220K per year annual salary. Exact compensation may vary based on several factors, including skills, experience, and education. Benefits are provided.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

As a Superintendent, Infrastructure you will be playing a critical role in factory buildout, demolition of existing factory spaces, upgrading, maintaining operations, and optimizing systems for the... More most exciting company in the world. You will manage general construction, subcontractors and self-perform of various trades to remove and install new manufacturing lines and collaborate cross-functionally with construction engineering, design, facilities, commissioning, and manufacturing as the facility transitions to production operations. From both the field and office, you will be responsible for maintaining budgets and schedules. What You?ll Do- Coordinate and supervise on-site construction activities, including direct hire and subcontractors- Ensure frequent communication with key project individuals, job site personnel and Project Managers- Develop execution plans including detailed schedulesDrive the project schedule and elevate construction issues to management- Maintain a safe, clean, secure and healthy work environment by following and enforcing the applicable state and OSHA regulations- Ensure adherence to quality control and coordination of required inspectionPay Range for this role is $50 - $61 depending on yrs of experience and educationWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Scrum Master to join an Atlanta based team for a 3 month contract duration. In this role you will be responsible for ensuring cross team and stakeholder alignment so... More the development team can deliver on a re-platform project. This is a hybrid role that will require you to go into the office in Atlanta 3x a week. Hourly pay rate is between 55-65/hr.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Data Center Project Manager to support a large commercial client out of Sterling, VA. They will be responsible for assisting overall organization and implementation of... More large data center electronic security installation projects. Responsibilities: - Responsible for the overall financial management of the project(s).- Responsible for on-time project completion.- Coordinating and running a project kick-off meeting (PKOM).- Forecasting cash flow and manpower needs for projects.- Ordering materials, tools, and equipment.- Preparing price proposals and change orders.- Prepare monthly reports analyzing the budget, schedule, cash flow, and manpower.- Identifying opportunities for cost-saving measures, quality improvement and incorporatingbest practices.- Ensuring all safety regulations are adhered to.- Coordination with the general contractor and other trades- Working with access control systems, mostly Software HouseWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Legal Executive Assistant to join a prestigious law firm client in NYC. This individual will be an integral member of the legal assistant group. In this role, the legal... More executive assistant will be provided extensive training and the opportunity for career growth. Daily Responsibilities: ?Inbox and document management oCompose, edit and proofread correspondence, presentations and other documents while demonstrating exceptional technological/document production skills.oEnsure related documents and emails are stored in the appropriate iManage Workspaces.?Calendar and Meeting Management oProactively coordinate internal/external meetings with limited direction. Arrange proper logistics based on meeting requirements (visitor offices, conference room, video conference and dial-in number, as appropriate), requiring meticulous attention to scheduling logistics and details.oManage multiple calendars and support scheduling requirements across multiple lawyers, clients, offices and time zones.?Travel oApply best practices when arranging travel, utilizing agent assist and on-line tools appropriately and maintains up-to-date travel preferences (frequent flyers, Known Traveler Number, passport, etc.).?Client Service ? Relationship Management oProvide superior client service with internal and external clients. Act as the gatekeeper prioritizing conflicting needs. oHandle matters confidentially, expeditiously, proactively and independently and follows through on tasks until successful completion.?Billing Management oEfficiently reconcile and process expenses. Review inbox, diary entries, calendar and other items to classify business and personal expenses. Review Chrome River and American Express Card to allocate expense items. Obtain receipts from lawyer or other means if available. Collaborate with internal or external resources to address all outstanding Chrome River or AMEX items within payment window, running inquiries when necessary.oActively manage timekeepers? diaries. Create draft entries based on knowledge of lawyer activity, review of inbox, diary entries or other knowledge. Edit and review entries to ensure conformity to best practices. Proactively manage lawyers to ensure entries meet submission deadlines. Obtain subject matter expert level knowledge of the billing process?Project Management oProficiency in Excel for data tracking and reporting, supporting operational processes with accurate and timely information.?Training & Development oParticipate in focus groups, lunch and learns, and other knowledge sharing activities including the mentor program, when necessary.oMaintain subject matter level expertise in the Firm?s core applications and understands and adheres to best practices.This is a full-time position, hybrid 4 days a week (Fridays work remotely) in NYC. Compensation:$115,000 to $125,000 per year annual salary. This role is eligible for a discretionary bonus based on performance. Exact compensation may vary based on several factors, including skills, experience, geographic location, education, and consideration of internal equity.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The largest regional hospital in Memphis is seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to one of our Chief Executive Officers.... More This role is critical to ensuring smooth day-to-day operations and requires exceptional professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. Some of the key responsibilities are calendar Management (coordinate and maintain the executive?s schedule, including meetings, appointments, and travel arrangements),meeting support (prepare agendas, organize logistics, and provide administrative assistance during meetings.), documentation and reporting (draft, edit, and prepare documents, presentations, and reports with accuracy and attention to detail) and data handling (Create workbooks and documents using provided data to support decision-making and operational needs)This Administrative role will serve as a liaison between the executive and internal/external stakeholders, ensuring timely communication and follow-upWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking Project Coordinator to support a large-scale network refresh program, focused on executing infrastructure upgrades across multiple sites. This role will work off established playbooks... More and partner closely with senior leadership to ensure seamless delivery, particularly during high-impact weekend deployment windows. This is a remote-first role based in Costa Rica with access to a local office for support as needed.Key Responsibilities:? Execute established project playbooks for network and hardware refresh initiatives? Manage and coordinate technical turn-up (TTU) calls, including extended (12+ hour) weekend deployments? Serve as the main point of contact during network outages and cutover activities? Coordinate with vendors and on ground resources to ensure smooth execution? Track project timelines, milestones, and deliverables, including AP and switch replacements? Provide regular status updates, including executive level reporting? Partner with senior Cisco Project Managers for guidance and weekend support? Manage remote teams and ensure alignment across cross-functional stakeholdersWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

As schedule manager on our team, you?ll work with Booz Allen colleagues and your client to develop and rapidly deploy the next generation of resilient Missile Warning, TISR, and Environmental... More Monitoring capabilities to deter attacks and provide critical information to our warfighters. Your customer will trust you to schedule planning and development efforts on Major Defense Acquisition Programs, including space, ground, software, or hardware systems. Join our team and create the future of Space Sensing in the Space ForcePAY RATE $50-70/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a senior Organizational Change Management professional to support an Office of the Chief Information Officer environment. This role focuses on driving adoption of technology, process,... More and organizational change across complex stakeholders. the ideal candidate brings deep experience in large, regulated, or defense-focused environments. The OCM Lead will drive end to end change management for OCIO initiatives, developing and executing strategies that support IT modernization and enterprise transformation efforts. This role partners closely with OCIO leadership, program managers, and technical teams to assess change impacts across people, processes, and technology, while designing communication, training, and adoption plans that support successful implementation. The candidate will manage stakeholder engagement at all levels, identify and mitigate resistance risks, track adoption and change effectiveness metrics, and support governance, reporting, and executive briefings within a structured and compliance driven environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

-Provide executive-level administrative tasking by conducting research, preparing statistical reports, managing taskers, and handling information requests.-Prepare correspondence, reports,... More memorandums, and emails for distribution across the organization.-Assist with travel vouchers.-Arrange conference calls and schedule meetings.-Compose calendars, schedules, and itineraries.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less