Job Search Results for administrative assistant

Insight Global is seeking a Department Administrator/Coordinator for a top academic institution in New Haven, CT. This person will be supporting the Chemistry department within the School of Arts and... More Sciences. They will support faculty recruitment and appointments across multiple departments, playing a critical role in nationwide faculty searches and postdoctoral hiring. The ideal candidate is highly professional, detail-oriented, and comfortable managing complex recruitment processes involving international candidates, visa considerations, and collaboration with senior academic leadership. This is a high-visibility role that offers long-term growth potential through contract-to-hire conversion. This is a 6-month contract-to-hire based on performance and pays $30.29.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Paralegal to join a leading semiconductor client in Austin, TX or Chandler, AZ. We are seeking an experienced Intellectual Property Paralegal to support our patent... More filing and prosecution activities. This role works closely with in house counsel, outside counsel, inventors, and global IP teams to ensure high quality, timely U.S. and international patent filings.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

?Schedule and notify employees of random drug and alcohol tests?Contact new hires to coordinate pre employment drug testing?Assist with previous employer information for incoming and exiting... More employees?Track leave of absence information and update records quarterly?Gather and maintain documentation required for FAA compliance?Review PRD (Pilot Records Database) reports?Audit forms, identify errors, and ensure regulatory accuracy?Maintain detailed Excel tracking documentsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An information management client with a line of business in entertainment services is looking for four studio specialists (imaging) to join their archival services team. One opening will be in Boyers... More Pennsylvania 5 days on site per week, and the other three openings will be in Hollywood, CA also 5 days on site per week. The hours for this position are in two shifts that someone would stick to consistently - either a morning shift from 7:00am-3:30pm or an afternoon shift from 2:00pm-10pm (including a lunch and several breaks). The PA and two of the Hollywood openings will be morning shifts, there is one afternoon shift needed for Hollywood location.The day to day tasks include being responsible for image asset migration (digitization), remediation and reformat in the digital studio space. They will work with Client Services Representative, Studio Manager, Records and Customer Services to ensure receipt, tracking and final delivery of contracted service to client and will support for Lead Image Specialist. Other tasks include image asset migration (digitization), restoration, remediation and reformat in the digital studio space. Research ? format and metadata identification/verification, project management, work logs, asset tracking, chain of custody, archival engineer reports for all asset production work. They will troubleshoot, calibrate and general maintenance/upkeep of existing equipment and finally, recommend and test new and used equipment (hardware and software) including software version, driver and firmware update management. The workflow for this team is that assets come in from their end client, they do metadata collection, low resolution capture, high resolution capture, then push the assets to post production, and finally QC'ing. They will also ensure FADGI compliance.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The School Leader serves as the chief operator and culture leader of the school, responsible for academic quality, enrollment health, staff performance, family experience, and financial... More sustainability. This is a hands-on leadership role requiring a strong balance of business acumen, instructional leadership, and relationship management.This is an onsite position in Parker, Colorado. Core ResponsibilitiesSchool Operations & Business Management? Own day-to-day operations of a private, tuition-based preschool including scheduling, staffing, budgeting, and facility readiness? Drive enrollment growth and retention through tours, family engagement, and community visibility? Monitor enrollment trends, staffing ratios, and labor planning to ensure financial health? Partner with ownership on forecasting, tuition strategy, and operational improvements? Ensure the campus is consistently tour-ready, safe, and well-maintainedAcademic & Program Leadership? Set clear expectations for classroom quality, routines, and developmental appropriateness? Coach teachers through observations, feedback, and professional development? Support curriculum implementation with a strong focus on infant and toddler development? Step into classrooms when needed to support ratios, model best practices, or stabilize coveragePeople Leadership & Culture Building? Hire, onboard, train, and retain high-quality educators and support staff? Establish a culture of accountability, professionalism, and care? Conduct performance check-ins, corrective coaching, and recognition? Develop internal talent pipelines, including preparing future leadersFamily & Community Engagement? Serve as the primary leader-facing families, managing communication, concerns, and trust-building? Create a welcoming, service-oriented parent experience from tour through graduation? Represent the school within the local community and with referral partnersCompliance & Risk Management? Ensure adherence to all state licensing, health, and safety regulations? Maintain inspection readiness, documentation, and staff training compliance? Lead emergency preparedness, incident response, and mandated reporting processesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Dispatcher Role Overview:Insight Global is looking for a Service Dispatcher to join an industry leading Mechanical, Electrical, Plumbing contractor delivering complex multifamily and commercial... More projects throughout California. This role is ideal for someone with HVAC and/or multifamily experience who thrives at the center of communication between customers, technicians, and internal project teams.Key Responsibilities:?Coordinate daily scheduling and dispatch of HVAC service technicians across multifamily properties. ?Prioritize service calls based on urgency, customer needs, and technician skill sets. ?Monitor technician progress throughout the day and adjust schedules as necessary. ?Maintain accurate and up to date job statuses within ServiceTitan.?Serve as a primary point of contact for customers regarding scheduling, warranty updates, and general service inquiries. ?Conduct outbound calls to confirm appointments, provide status updates, and ensure customer satisfaction. ?Maintain a professional, customer first approach in all communications.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Document Controller for a permanent, direct-hire opportunity that sits 100% onsite in Boise, ID. This Document Controller will be responsible for collaborating with... More project teams, vendors, and stakeholders to ensure timely distribution, retrieval and archiving of project documents. They will be developing and implementing document control procedures to ensure compliance with industry standards and organizational policies. They will also maintain document confidentiality by enforcing access controls, conducting periodic audits, and ensuring overall security of sensitive organizational information. The ideal candidate will have experience administering and maintaining the Electronic Document Management System (EDMS) and monitoring document workflows to ensure on-time delivery (OTD). This is an great opportunity to join an innovative company that is gearing up for hyper-growth!We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

One of our top Retail clients in Goodlettsville, TN is looking to bring on some Call Center Representatives to help support their Human Resources Shared Services team. This candidate will be... More responsible for answering calls, handling a variety of transactions related to HR policies including areas such as benefits, leave administration, employment center questions, etc. In this role, you will need to evaluate and analyze the employee request/concern, interpret the situation, determine the appropriate resolution, escalate as necessary, and communicate the resolution and/or escalation to the customer. Finally, they will then prepare appropriate documentation and process the necessary paperwork.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Patient Support Network?Coordinate Support Group Meetings, including assembling and mailing invitations.?Provide support for Zoom accounts for Support Groups, including adding and maintaining... More licenses, setting up accounts, and scheduling Zoom trainings.?Assist with the administration of the A1F Educational Scholarship Program by reviewing applications for completeness, following up with applicants, maintaining accurate records, and entering data in the Raiser?s Edge database.?Monitor patient program email inboxes regularly, respond to inquiries, and route messages to appropriate staff as needed.Events?Support registration processes for Education Days and the National Conference, including entering registrations, cleaning and deduplicating data, generating and distributing reports.?Update and maintain hotel rooming lists for A1F Education Days and the National Conference, coordinate with hotels, and send reservation confirmations.?Administer CRCE Certificates for Education Days, including reviewing requests, verifying attendance, creating and distributing certificates, and maintaining AARC records and Raiser?s Edge data.?Support the Patient Outreach Manager to administer Support Group Leader (SGL) Grants and First-Time Attendee Scholarships for the A1F National Conference. Verify eligibility, maintain documentation, follow up with applicants, and track all information in detailed spreadsheets.?Assist with event preparation for A1F Education Days and the National Conference, including producing name badges, tent cards, registration and packing lists, and coordinating event shipments.Admin?Develop and manage timelines and checklists for patient program initiatives.?Coordinate scheduling for Patient Programs department, including volunteer meetings, quarterly SGL calls, Doodle polls, Zoom and Teams meetings, and Outlook calendar invites.?Work with approved travel agents to book flights and resolve travel issues for speakers, volunteers, and scholarship recipients.?Process expense reports and reimbursements for speakers, volunteers, and patients.?Support accounting processes by coding AMEX charges, maintaining invoices, and organizing financial documentation.?Conduct data entry in Raiser?s Edge database for Patient Programs.?Assist with Patient Programs and Services committee meeting minutes transcription.?Maintain and organize department files and invoices in the shared drive.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global within the music financing industry is hiring a Contract Specialist. This role is responsible for determining proper parties to sign contracts based on review of... More documentation provided. Individuals must be able to handle multiple tasks and work well under timing restraints. Responsibilities:? Generate 5-8 contracts daily? Assign files to underwriters using contract back log? Send completed financing agreements via Docu-Sign to creatives and their teams for execution? Review Pricing Model and payor statements to determine contract accuracy? Understand various payor forms and guidelines? Data Entry- Update Salesforce with contact information and deal terms ? Work closely with Sales, gathering information & documentation required to draft Financing Agreements? Provide support for Operations ? Pull background searches? Save executed contracts according to file naming convention? File UCCs? Conduct conference calls with creditors? Conduct Quality assurance funding calls with creatives? Draft NDAs and Referral Agreements? Provide support with various projects pertaining to campaign, lead sources/deal sources? Create and submit closing packages using Salesforce? Prepare lender files at closingWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less