Job Search Results for Administrative Coordinator

As Recruiting Coordinator your main responsibilities will include, managing high-volume interview coordination across multiple international time zones, handling last-minute shifts and scheduling... More conflicts. The ideal candidate will be leveraging enterprise-level tools and workflows to maintain high efficiency. This includes deep integration with recruiting, scheduling, and project management platforms. We are searching for someone who is able to actively contributing to the creation and refinement of recruitment workflows as the organization scales and be able to coordinate with diverse international teams, requiring strong cross-cultural communication skills and the ability to adapt to varying cultural contexts.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Patient Support Network?Coordinate Support Group Meetings, including assembling and mailing invitations.?Provide support for Zoom accounts for Support Groups, including adding and maintaining... More licenses, setting up accounts, and scheduling Zoom trainings.?Assist with the administration of the A1F Educational Scholarship Program by reviewing applications for completeness, following up with applicants, maintaining accurate records, and entering data in the Raiser?s Edge database.?Monitor patient program email inboxes regularly, respond to inquiries, and route messages to appropriate staff as needed.Events?Support registration processes for Education Days and the National Conference, including entering registrations, cleaning and deduplicating data, generating and distributing reports.?Update and maintain hotel rooming lists for A1F Education Days and the National Conference, coordinate with hotels, and send reservation confirmations.?Administer CRCE Certificates for Education Days, including reviewing requests, verifying attendance, creating and distributing certificates, and maintaining AARC records and Raiser?s Edge data.?Support the Patient Outreach Manager to administer Support Group Leader (SGL) Grants and First-Time Attendee Scholarships for the A1F National Conference. Verify eligibility, maintain documentation, follow up with applicants, and track all information in detailed spreadsheets.?Assist with event preparation for A1F Education Days and the National Conference, including producing name badges, tent cards, registration and packing lists, and coordinating event shipments.Admin?Develop and manage timelines and checklists for patient program initiatives.?Coordinate scheduling for Patient Programs department, including volunteer meetings, quarterly SGL calls, Doodle polls, Zoom and Teams meetings, and Outlook calendar invites.?Work with approved travel agents to book flights and resolve travel issues for speakers, volunteers, and scholarship recipients.?Process expense reports and reimbursements for speakers, volunteers, and patients.?Support accounting processes by coding AMEX charges, maintaining invoices, and organizing financial documentation.?Conduct data entry in Raiser?s Edge database for Patient Programs.?Assist with Patient Programs and Services committee meeting minutes transcription.?Maintain and organize department files and invoices in the shared drive.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Under supervision of department administrators, the Internal Medicine clerk is responsible for computer data processing and report generation including steps of data entry, sorting, compilation,... More printing, and distribution of reports. This position maintains comprehensive, networked patient databases which support the clinical interventions by physicians, NP/PAs and/or RN care coordinators. Daily responsibilities may include initial review and adjustment of algorithm-based computer screening decisions prior to final approval by licensed personnel. The clerk also has ongoing patient contact in scheduling appointments, providing follow-up instructions, and screening messages for providers.Perform computer data entry from patient questionnaires, laboratory reports, messages, provider visit forms, and other sources.Conduct data searches and generate reports according to established schedules and procedures.Print and mail letters and information packets to patients.Make follow-up telephone calls to patients regarding return of questionnaires, completion of lab testing, and scheduling of appointments recommended by the patient?s provider, Care Coordinator, or Care Manager.Answer patient telephone calls and triage to the appropriate Provider, Care Coordinator, or Care Manager.Call in pharmacy refills as assigned.Retrieve lab results from RMS and enter into department-based computer tracking systems.Maintain pre-established inventory levels of computer, office, and medical supplies at designated care locations.Execute changes in patient data fields in the computer program per instruction of the Provider, RN Care Coordinator, or Case Manager.Generate statistical reports as requested by department administrator.Review algorithm-based computer screening decisions and adjust as indicated prior to final approval by licensed personnel.Order charts from Medical Records as needed or requested by Provider.Perform other duties as required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This position is responsible for performing a wide variety of secretarial support duties in a manner which will ensure the proper functioning of the business unit and enhance the productivity and... More effectiveness of the department. The position works under the specific instruction and direction of one or more higher level staff and may provide administrative support in an office setting. Incumbents are regularly responsible for dealing professionally with confidential information while performing several aspects of assigned work. Specific tasks may be light phones, maintaining files, producing correspondence, spreadsheets otherwise relieving those supported of minor administrative tasks and business deals. Works under general supervision. Shift schedule will be Mon-Fri 8am-5pm, with ability to start as early as 6:00am-3:00pm, on-site in Irvine, CA. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are seeking a highly organized and proactive Administrative Coordinator to support our team with a variety of operational, logistical, and administrative tasks. This role is essential in ensuring... More smooth day-to-day operations, fostering team culture, and supporting internal communications and planning.Calendar Management: Maintain and coordinate calendars, including scheduling meetings and checking availability via Outlook.Meeting Support: Prepare department meeting slides, monthly PMM updates, and EHS safety presentations.Event Planning: Organize team events, outings, and lunches; manage birthday celebrations and cake coordination.Administrative Support: Handle printing, laminating, booking rooms, and ordering office supplies.Team Coordination: Maintain seating charts and org charts; manage team swag orders.Expense Management: Prepare and submit expense reports in a timely and accurate manner.COI Collection: Track and collect Certificates of Insurance (COIs) as needed.Interview Coordination: Assist with scheduling interviews and checking availability across stakeholders.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is hiring for a Data Entry Clerk to sit in Tonawanda, NY. On a day-to-day basis, the Data Entry Clerk will review contracts and related documentation, accurately input contract details... More such as flow rates into internal systems, and maintain organized Excel spreadsheets used for manual billing and tracking. This role will work closely with an existing billing process, referencing system data to ensure information is entered correctly and consistently, while supporting the team with general data entry, spreadsheet updates, and basic administrative tasks as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are looking for an Operations Admin to join the team in New York (Albany) immediately. This will be a fully on-site role! You will be supporting an electronic security company that supports all... More New York State agencies with installation and service/maintenance for access control, CCTV and intrusion detection/alarm systems. You will be responsible for the following: - Any administrative support to the Project Managers, Engineers and/or Sales Team- Retrieving insurance certificates- Check status on equipment orders - Customer renewals - data entry/submission for renewing service/contracts- Talking with customers directly -- internal and external- Working with billing and booking departments to make sure that schedules are being met - Some basic reception duties as needed YOU WILL BE REQUIRED TO GET A GOVERNMENT CLEARANCE!We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Human Resource Specialist for a mission driven nonprofit organization. This individual will support core HR functions including employee relations, recruiting, benefits... More administration, compliance, and HR operations. The role is a dual function position requiring strong administrative skills and hands on HR coordination, particularly around entry level recruiting and employee support. This is an excellent opportunity for a junior to mid level HR professional looking to grow within a collaborative environment while being supported by an established HR team. The position begins as a contract with a planned transition to full time and offers long term career growth within a values driven organization.Day to Day?Support core HR operations across the organization?Act as an HR Coordinator, recruiting for entry level Direct Support Professionals?Assist with employee relations, grievances, investigations, and disciplinary meetings?Administer FMLA, disability, and workers? compensation cases?Assist with benefits research, rollout, and administration (health, life, 401k)?Support payroll-related tasks and coordination?Help implement HR policies, procedures, and compliance initiatives?Assist with performance management and appraisal processes?Coordinate training and internal development programs?Partner closely with HR Director, HR Generalist and Admin Assistant?Help plan and support internal employee eventsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Administrative / Materials Clerk provides clerical, administrative, and storeroom support to ensure materials, supplies, and information are accurately processed and available to support daily... More operations, maintenance schedules, and emergency needs. This role is responsible for greeting visitors, answering and routing phone calls, receiving and inspecting materials, issuing inventory using computerized systems, maintaining accurate records and logs, and supporting supply chain and field operations through data entry, ordering supplies, and creating requisitions. The position works under direct supervision, follows established procedures, and requires strong attention to detail, dependability, and the ability to work effectively in both office and warehouse environmentCompensation:$23.97/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global's law office client in St. Petersburg, is seeking a Receptionist to support front-office operations for a four-month assignment. This role is client-facing and requires a calm,... More polished professional who can manage a busy phone line, coordinate attorney schedules, and maintain an organized, welcoming office environment.The ideal candidate is confident, organized, and skilled at de-escalating tense situations while providing excellent customer service to clients, attorneys, and partners.Key Responsibilities- Greet clients and visitors in a professional, courteous manner and ensure a welcoming front-office experience- Answer and manage a high-volume phone line (approximately 50 calls per day), directing calls appropriately and making outbound calls as needed to coordinate attorney-client conversations- De-escalate and calmly manage client concerns, helping to reduce tension and maintain a professional environment- Coordinate and schedule calls and meetings between clients and attorneys- Oversee daily office readiness, including ensuring the conference room and kitchen areas are clean, organized, and fully stocked- Monitor office supplies and notify appropriate staff if items are missing or need to be ordered- Handle outgoing mail intake and distribution, ensuring mail is properly provided to and delivered to partners- Provide general administrative and front-desk support as neededPay: $18/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less