Job Description
We are seeking an experienced Office Administrator for the Tidewater Branch in Portsmouth, VA. This position supports daily branch operations through project administration, bookkeeping, payroll coordination, office management, and communication between field teams, project managers, and corporate staff.
Key Responsibilities:
- Manage project documentation, submittals, contracts, and compliance records.
- Assist with bookkeeping, invoice processing, expense coding, and reconciliations.
- Support payroll and timesheet administration with corporate accounting.
- Maintain accurate records in Procore, Monday.com, Sage/ERP, and other company systems.
- Coordinate communications between project managers, superintendents, vendors, and corporate teams.
- Oversee general office operations, scheduling, supplies, and vendor relationships.
- Office Hours: 7am-3pm
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
- 3-5+ years of experience in commercial roofing, construction or contracting.
- Knowledge of bookkeeping, payroll, and basic accounting functions.
- Strong organizational, multitasking, and communication skills.
- Proficiency with Microsoft Office; experience with Procore, Sage, Monday.com, or similar platforms preferred.
- Ability to work independently in a fast-paced environment.
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.