Job Description
As a Property Assistant you will provide diverse support to a team that includes Real Estate Managers, Assistant Real Estate Managers and others. The role is essentially a combination of administrative support and bookkeeping. Your specific activities will include:
• Supporting the planning, budgeting, and control of operating and capital expenditures.
• Assisting in the preparation of annual budgets, forecasts, monthly reports, and variance reports.
• Assisting with accounts receivable and accounts payable, including collection of rent, accruals,
• Payment of expenses, common area maintenance estimates, true-ups, reconciliations, compliance with lease terms and preparation of all related
• Responding to customer requests and needs and coordinating with the Property Management Team to assist in resolving
• Assisting in the selection and performance of vendor services, including preparation of requests for proposals and service
• You'll also monitor vendor performance to ensure compliance and standards established in the service agreement are being met
• Scheduling and facilitating maintenance with vendors and customers.
• Documenting and tracking all certificates of insurance from vendors and customers.
• Maintaining accurate and pertinent information for vendors and customers.
• Preparing correspondence to customers and vendors.
• Establishing and maintaining effective working relationships with internal and external customers and vendors.
• Maintaining all lease and property related files.
• Answering and directing incoming calls.
• Opening and distributing incoming mail.
• Scheduling and coordinating meetings and customer events.
• Conducting site visits to check and stock clerical supplies, et
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
• YOE: 3+ of related administrative / office experience (accounting/commercial space.) Invoicing, PO's.
• Proficiency in Microsoft Word, Excel and Outlook
• A valid driver's license and reliable transportation
Nice to Have Skills & Experience
• Bachelor's degree
• Experience with Yardi or similar property management software.
• Knowledge or experience with Bookkeeping (accounts payable, budgeting, etc.).
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.