Job Description
An employer is seeking a Project Coordinator to support a high-visibility Program Manager leading enterprise-level commercial and technical initiatives. This role will play a critical part in ensuring program execution runs smoothly by owning administrative coordination, documentation, and stakeholder communication across multiple executive-level workstreams.
The Project Coordinator will work closely with the Program Manager and interact with C-suite stakeholders, supporting ongoing initiatives that focus on solution development, go-to-market strategy, and program commercialization. This individual will help drive organization, visibility, and accountability across fast-moving projects.
Key responsibilities include:
Coordinating scheduling for executive-level meetings, partnering closely with executive assistants to manage complex calendars
Attending program meetings (including C-suite discussions), capturing detailed notes, and documenting key decisions and action items
Supporting the Program Manager by preparing status reports, tracking progress, and maintaining documentation across workstreams
Managing program-level administrative tasks, including rate logs, reporting, and overall coordination efforts
Assisting with gathering and documenting project requirements
Creating and updating executive-facing PowerPoint presentations
Proactively identifying gaps, asking clarifying questions, and speaking up when additional documentation or alignment is needed
This role requires a highly organized, proactive individual who can thrive in a fast-paced, high-pressure environment and act as a reliable support partner to senior leadership initiatives.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
2+ years of experience as a Project Coordinator or similar role supporting program or project management efforts
Experience working in a fast-paced program management environment with multiple stakeholders and workstreams
Strong organizational and note-taking skills, with the ability to capture and communicate key information clearly
Experience supporting executive-level meetings and interacting with senior stakeholders
Proficiency with Microsoft Office Suite (PowerPoint, Excel, Outlook, Teams)
Experience tracking budgets or financial data (Excel-based tracking preferred)
Strong communication skills with the ability to ask questions, clarify requirements, and drive follow-up
Nice to Have Skills & Experience
Experience supporting complex programs with both technical and business/commercial components
Prior exposure to creating executive-level presentations
Experience using tools like Copilot or similar productivity tools for meeting notes and documentation
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.