Administrative Assistant

The company is seeking a detail-oriented, adaptable Office Manager / Administrative Assistant to support a high-activity construction jobsite. This role is critical to day-to-day administrative operations, onboarding coordination, document control, and financial/admin accuracy. The ideal candidate brings strong administrative experience, excellent soft skills, and thrives in a fast-paced, construction-focused environment.

This is not a customer support role - candidates must have hands-on administrative or office management experience.

Key Responsibilities

- Provide comprehensive administrative and office management support for an active construction jobsite, ensuring accuracy, organization, and timely execution of tasks
- Coordinate employee onboarding and offboarding, including badging, site access, safety compliance, drug screening documentation, new hire orientation logistics, and submission of all required paperwork to HR
- Manage jobsite documentation and records, including scanning, filing, and maintaining safety documents, shipping tickets, labor reports, and accounting-related data
- Support Project Managers with document control, submittal tracking, RFI logging, and general project administration
- Handle jobsite financial and administrative processes, including data entry, Excel tracking, credit card statement organization, and ensuring checks and documentation are distributed to correct jobsites
- Maintain office operations by tracking inventory, ordering supplies, managing mail merges and label printing, and keeping shared files and systems organized
- Serve as a reliable point of coordination between the field, project teams, HR, and corporate offices to ensure smooth day-to-day operations

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

- Bachelor’s degree required
- 3+ years of experience in office administration or office management
- Strong attention to detail and organizational skills
- Proven ability to manage multiple priorities and deadlines
- High level of professionalism and strong interpersonal (soft) skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Excel, Outlook, Word)
- Ability to work independently while supporting a larger team
- Reliable, consistent attendance (Monday–Friday)

Construction Industry Experience

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.