Executive Assistant, Technology

Insight Global is seeking an Executive Assistant, Technology for their client in the construction space. This individual will act as the operational backbone for senior technology leadership, supporting multiple teams by managing calendars, coordinating travel and events, assisting with recruiting logistics, and keeping cross-functional initiatives on track. The ideal candidate thrives in a fast-paced, highly visible, in-office environment and takes pride in being a trusted partner who keeps leaders and teams running smoothly.

- Manage complex, multi-stakeholder calendars for senior technology leaders
- Prioritize and schedule internal and external meetings to optimize leadership time
- Prepare meeting agendas, capture action items, and track follow-through
- Coordinate travel including flights, hotels, ground transportation, and itineraries
- Support Jira ticketing activities including ticket entry, routing, updates, and reporting
- Assist with planning and executing team offsites, workshops, and on-site events
- Coordinate event logistics including venue selection, catering, AV, vendors, and communications
- Partner with recruiting and hiring managers to schedule interviews across multiple time zones
- Serve as a point of contact for candidates and support onboarding logistics
- Assist with IT purchasing, order tracking, receiving, and fulfillment issue resolution
- Help administer the Amazon Business account and reconcile purchases
- Submit and reconcile expense reports and corporate credit card statements

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

- 3–5 years of experience as an Executive Assistant or in a senior administrative support role
- Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)
- Exceptional organizational skills with the ability to manage multiple competing priorities
- Strong written and verbal communication skills with a professional, polished presence
- Proven ability to exercise sound judgment and handle confidential information with discretion

- Prior experience supporting Technology or IT teams
- Familiarity with Jira or similar IT ticketing / service management platforms
- Experience coordinating high-volume recruiting pipelines

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.