Workplace Coordinator

Position Description (Hutto / Parmer)
The Workplace Coordinator is a self-starter who must be highly detail-oriented, possess strong communication skills, and demonstrate diligence throughout task and project completion. This individual will provide excellent customer service, deliver quick solutions, and ensure requests are completed in a timely manner.
This role requires hands-on support, including furniture assembly and moving boxes or large items throughout the facility.

Core Responsibilities
Site Operations & Logistics
• Coordinate travel between sites
• Manage daily vendor and visitor access, including temporary badge issuance per security policies
• Conduct site walks to assess conditions, identify deficiencies, and create task lists
• Perform basic maintenance (lightbulbs, cove base, carpet tiles)
• Support preventative maintenance programs, including invoice review and documentation
Facility & Equipment Management
• Oversee workplace equipment upkeep, inventory, and supply replenishment (office, breakroom, culinary)
• Maintain and create EHS-compliant signage
• Manage vehicle charging schedules where applicable
• Assemble office furniture and manage deliveries using pallet jacks or utility carts
Process & Project Support
• Serve as primary point of contact for workplace/facility requests via shared inbox
• Develop and distribute site-wide communications
• Support events (setup, staffing, cleanup)
• Assist in creating and improving workplace processes
• Maintain vendor tracking, inventory spreadsheets, and budget oversight to stay within quarterly allocations
Collaboration & Standards
• Build and maintain relationships with property managers and local suppliers
• Ensure consistency across all locations through regular monitoring and decision-making on self-performed work vs. vendor escalation
• Uphold safety, cleanliness, and operational excellence across all spaces

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Required Skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong organizational, communication, and problem-solving skills
• Ability to work independently and prioritize across multiple sites

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.