Job Description
Insight Global's client has over 40 years of experience designing and manufacturing sign solutions for the transportation and petroleum. Making top notch products for the nation's leading fuel retailers and transportation agencies to create premier sign solutions. They are seeking a talented Marketing Coordinator to help support their small but mighty marketing team!
About the Role:
Our client is seeking a detail-oriented and highly organized Marketing Coordinator to join our team and take the lead in managing the logistics of up to 30 tradeshows annually. This is a hands-on, operational role that sits at the intersection of marketing, project management, and cross-functional collaboration. Reporting to the Marketing Content and Events Manager, the ideal candidate thrives in a fast-paced environment, is comfortable managing multiple priorities simultaneously, and is attentive to details and deadlines.
Objectives of This Role:
• Serve as the primary operational coordinator for all tradeshow and event activity throughout the year
• Ensure all tradeshow materials, shipments, and logistics are executed on time and within budget
• Support broader marketing objectives by maintaining brand consistency across all event presence
• Continuously improve processes related to event preparation, inventory, and vendor management
Key Responsibilities:
• Plan, coordinate, and manage logistics for up to 30 tradeshows per year, including scheduling logistics, staff registration, ordering booth services, and shipping timelines
• Pack, organize, and prepare marketing materials and event supplies for each show; receive and inspect returned materials post-event
• Monitor and manage inbound and outbound shipping schedules, ensuring on-time delivery and cost efficiency
• Maintain accurate inventory of tradeshow materials, branded collateral, and promotional items; identify and order replacements as needed
• Track event-related expenses and assist with budget management, including processing invoices
• Coordinate cross-functionally with Sales, Production, and other internal departments to align tradeshow goals and deliverables
• Communicate event timelines, responsibilities, and updates to relevant stakeholders
• Maintain a master tradeshow calendar and provide regular status updates
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
- 3-5 years of experience in marketing, administration, project management or a related field
- Very detail oriented, schedule driven, highly organized, able to prioritize
- Experienced with budget approvals and expense tracking
- MS Office experience
- Ability to lift up to 50lbs
- 5 days a week onsite – up to 10% travel
Nice to Have Skills & Experience
- Experience coordinating tradeshows, conferences, or large-scale events
- Marketing specific background
- Any graphic design experience, specifically within the Adobe creative suite, photoshop and/or illustrator
- Familiarity with CRM or project management tools (e.g., HubSpot, Asana, Monday.com)
- Bachelor's degree in Marketing, Communications, Business Administration, or a related field
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.