Job Description
Insight Global is seeking a Professional Assistant to support the attorneys in the Litigation group of an AM 100 law firm. As a contributing team member, the Professional Assistant is proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work and maintaining client and firm confidentiality. The Professional Assistant maintains a professional demeanor and focus and seeks to maximize team contribution and minimize disruptions to the workday.
Essential Functions
Demonstrate command of workflow; utilizing firm resources appropriately.
Utilize ServiceNow, the firm’s task tracking software, to manage assignments.
Create, edit, format and proofread documents including, but not limited to, agreements, contracts, plans etc. and maintain such documents within the firm’s document management system.
Prepare legal documents for e-Filing and filing via PACER.
Communicate directly and on behalf of attorney(s), including outside vendors.
Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters.
Review proformas and edit bills according to client billing arrangement.
Enter, track, and coordinate new client/matter information.
Edit and coordinate client pitches with Marketing Department.
Maintain InterAction and/or Extranet data, keeping information current
Maintain electronic and paper files in accordance with firm guidelines.
Maintain and monitor attorney calendars and provide timely updates and reminders
Coordinate and/or book travel arrangements.
Prepare, track, and maintain attorney expenses in Chrome River.
Organize and coordinate conference calls and client meetings.
Perform other responsibilities as assigned.
Work additional hours as needed to fulfill job requirements.
This role is 5 days in the firm's West Palm Beach office. Potential candidates must live within commuting distance of our Houston office to be onsite 4 days per week. In this role, you will report to the Office Administrator.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
-5+ years of legal secretarial or assistant experience.
Nice to Have Skills & Experience
-Associates degree preferred; Notary Public is a plus.
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.