Job Description
• Processes complex invoices, employee expense reports and pre-approved check requests using Accounting ERP system.
• Perform data verification in the optical character recognition software.
• Assist AP Specialist I in the research and identification of appropriate coding for all non-purchase order invoices.
• Coordinate with vendors, managers, and distribution center personnel to identify and resolve issues preventing the processing of invoices associated with a purchase order.
• Reconcile vendor statements, obtain copies of unprocessed invoices, resolve credit holds.
• Train AP Specialist I in work-related tasks.
• Identify issues related with EDI invoices working with System Administrators to resolve any set up/configuration issues.
• Review and resolution of open purchase orders on the Received Not Invoiced Report.
• Review and resolution of open invoices on the Invoiced Not Received Report.
• Run, review, and promptly resolve all issues identified through the MA54 process and the MA540 Report.
• Upload complex vendor invoices directly into Lawson for pre-approved vendors.
• Review matching procedures to ensure maximum discounts are taken.
• Must meet minimum invoice processing requirement set by the AP Department.
• Special projects as assigned by the Director, Finance for the Accounts Payable department
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
Must Haves:
- 5+ years in Accounts Payable or Purchasing experience in a high volume department.
- Experience processing invoices associated with purchase orders (used to doing 150 PMO invoices/day)
- Experience using AP/PO modules in Lawson, Oracle, or SAP ERP system
- Associates degree
- 3+ years' experience doing uploads (80-100/monthly), high dollar transactions, up tp date with current trends in budgeting
- Excel Savy (accruals, expense review, supporting high dollar expenses/trends) ***Background in accounting
Nice to Have Skills & Experience
Plusses:
- Payments for enterprise organization- Healthcare/hospital experience (big plus if they come from healthcare)
- Lawson, Brainware perceptive experience (Lawson is only ERP they use)
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.