Office Manager

Day-to-Day:
Insight Global is seeking an Office Manager with an "above & beyond" attitude to manage day-to-day office operations of our advertising services client's 60-employee Redwood City, CA office. This person will be responsible for office reception, including welcoming visitors, utilizing software systems to check in guests, managing relationships with vendors to ensure all aspects of the office are running smoothly and escalating when appropriate. They will support daily office needs including handling day to day requests for any in office services, coordinating equipment, setting up meeting rooms, manging the conference room calendar and assist with scheduling and rescheduling of meetings. Additional responsibilities include:

- Maintain office environment including reception area and kitchen
- Replenish office snacks & beverages on a daily basis
- Order office snacks, beverages, supplies, etc.
- Receive and sign for packages and deliveries
- Coordinate any office building maintenance with appropriate building management or outside vendors
- Provide administrative support to the senior leadership team by scheduling meetings, balancing competing responsibilities, and making decisions to optimize for priority and availability.
- Prepare and provide all briefing materials and bios prior to the executive meetings and engagements.
- Assist in managing relationships with vendors to ensure all aspects of the office are running smoothly and escalating when appropriate.
- Act as a point of contact for building and facility vendors as well as employees.
- Act as an ambassador of our culture and core values and serve as the face of our company at our office.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Required Skills & Experience:
- 2+ years of Administrative Assistant, Front Desk Coordinator, or Office Manager experience
- Experience setting up conference rooms for executive meetings
- Experience overseeing the day-to-day operations of a corporate office environment, ensuring the office is maintained to the highest quality standards
- Enthusiastic, resourceful, dependable, and organized
- Highly proficient in PC & Mac Systems, Google Suite, and Microsoft Office

Plusses:
- Bachelor’s Degree is preferred
- Experience supporting Finance teams is highly desirable
- Experience in a start-up environment

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.