Job Description
We are looking for a a Sr. Director Asst to work for a leader in the utilities industry.
This scope of work will include the following:
Managing incoming calls and taking appropriate action to resolve in a professional and courteous manner
Prioritizing, handling, and routing incoming correspondence, emails, and information/paper flow
Managing Senior Director's calendar; scheduling meetings, preparing agendas and making catering and travel arrangements when needed
Writing and editing correspondence and reports for the Senior Director to review/sign
Prepare PowerPoint presentations and taking meeting minutes as needed
Organize and gather materials for the Senior Director business meetings
Aggressive follow up on meeting deadlines with team and maintaining a follow-up system to assure deadlines are met
Monitoring costs, ordering supplies through SAP, commercial card/corporate credit card administration in Concur, maintaining subscriptions and memberships, processing invoices; SAP/HR items, filing, order supplies
Monitoring and tracking expenses against the department budget
Updating lists and org charts
Contacting vendors accordingly for service
Provide support to special projects
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
- Minimum 5 years of executive administrative experience
- Experience working for this company in the past
- Managing Senior Director's calendar; scheduling meetings, preparing agendas and making catering and travel arrangements when needed
- Organize and gather materials for the Senior Director business meetings
- Monitoring costs, ordering supplies through SAP, commercial card/corporate credit card administration in
- Concur, maintaining subscriptions and memberships, processing invoices; SAP/HR items, filing, order supplies
Nice to Have Skills & Experience
- One or more years of experience supporting a senior manager/executive in a Corporate Relations, - Communications or Public Relations environment
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.