Job Description
A well-renowned law firm in Orange County is looking for a Corporate Secretary to support its attorneys and clients through a wide range of administrative, billing, and document-management responsibilities. This role will involve drafting and preparing engagement letters, conflict waivers, and client intake materials, managing client billing workflows including the review and editing of pre-bills, and processing expense reimbursements in compliance with firm policies. The individual will maintain complex calendars, deadlines, and meeting schedules; coordinate attorney conference and seminar registrations; and communicate with prospective clients during intake while assisting existing clients with billing questions. Responsibilities also include heavy document processing such as redlining, formatting, and assembling signature-ready documents; creating, organizing, and managing PDFs (including bookmarked and fully executed agreements); drafting professional transmittal emails and correspondence; preparing and assembling closing books; efficiently processing audit requests; and providing backup administrative and secretarial support as needed.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
Minimum 5+ years of experience as a legal secretary, preferably in corporate law within a law firm
Experience supporting multiple partners and attorneys simultaneously
Strong proficiency with Microsoft Office and Adobe Acrobat
Experience with legal document management systems (iManage preferred)
Excellent organizational, multitasking, and written/verbal communication skills
High attention to detail and accuracy in document preparation
Prior experience with billing/pre-bills in a law firm environment
Nice to Have Skills & Experience
Experience with client intake and conflict checks
Familiarity with Emburse (Chrome River), Draftable, and DocuSign
Prior experience with billing/pre-bills in a law firm environment
Ability to quickly learn and adapt to new legal and administrative systems
Experience preparing closing books and audit responses
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.