Event and Communications Specialist

Insight Global is looking for an Event & Communications Specialist to join the
Strategy & Portfolio Operations team. You will drive planning, execution, and communications for a segment-wide technology showcase.

This tentpole event will drive awareness and alignment around the ways creativity, AI
technologies, and innovation intersect across our Disney Entertainment creative tech
ecosystem.

In this role, you will own day-to-day communications and event execution – from design
partnership and website copy to registration and demo logistics – collaborating with teams
throughout The Walt Disney Company to bring the showcase to life.

You will leverage your deep passion for event planning and storytelling, as well as a strong
sense of organization, detail-oriented, and communication skills. Your ability to drive a
large, cross-company event forward, anticipate needs, and manage many moving parts at once as part of a small core team will be key to your success.

Responsibilities:
- Own and manage key deadlines and deliverables across the event – proactively tracking status and working closely with a project manager to flag risks in order to keep planning on schedule
- Partner with key stakeholders throughout TWDC to coordinate and execute logistics, demos, presentations, and event needs end-to-end
- Serve as the primary point of contact for keeping all operational elements afloat, from event services and catering to invoices, swag production, and more
- Draft copy for event materials (website, registration page, invites, signage, etc.), ensuring consistent messaging and branding
- Manage communications with internal teams to help amplify the event across channels (newsletters, Teams posts), securing stakeholder approvals where needed
- Produce event briefs, one-pagers, and presentation materials to align stakeholders and drive decision-making, along with task tracking and meeting notes to keep the team on track
- Provide onsite event execution and coordination support (both leading up to and throughout the event), ensuring smooth staffing, logistics, and issue resolution

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

- 5+ years of professional experience in event planning, project coordination, and/or Communications
- Excellent written, visual, and verbal communication skills
- Strong attention to detail, high level of organization and strategic approach
- Strong time management skills, with the ability to multitask and balance multiple deadlines across a fast-moving event timeline
- Experience organizing events with 100+ attendees
- Proactive and effective problem-solving skills
- Ability to write and proof copy to a high standard
- Experience keeping projects on track through proactive planning, stakeholder management, and follow-through
- Proficient in Adobe Creative Suite, WordPress, and Asana
- Proficient in Microsoft Office Suite (Excel & MS Word) and Keynote
- Interest or experience in technology and/or media & entertainment

- Past work experience at Walt Disney Company

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.