Job Description
As an Onboarding Specialist, you will play a critical role in preparing new hires for success by ensuring a smooth, timely, and compliant onboarding experience. You'll serve as the bridge between recruitment and operations, guiding a high volume of candidates from offer acceptance through orientation and readiness for assignment.
In this role, you will have the opportunity to create a positive first impression for new employees, streamline onboarding processes, and support hiring efforts across multiple locations.
Key Responsibilities:
-Coordinate the full onboarding process, including background checks, pre-employment requirements, and document collection.
-Ensure all new hire paperwork is completed accurately and in a timely manner.
-Schedule and support orientation sessions, ensuring candidates are fully prepared to attend.
-Communicate with new hires via phone, text, and email to provide clear next steps and expectations.
-Verify compliance with company, state, and federal requirements, including licensing and certifications.
-Maintain accurate records of onboarding progress and documentation within internal systems.
-Partner with recruiters and operation managers to align on orientation schedules and staffing needs.
-Track onboarding completion and follow up with candidates to prevent delays or no-shows.
-Create employee files in HRIS system
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
-High school diploma or equivalent -required; Bachelor's degree preferred
-Experience in onboarding, or HR support preferred
-Strong organizational skills with the ability to manage multiple priorities
-Excellent communication skills, both written and verbal
-Comfortable using applicant tracking systems and other HR tools
Knowledge of compliance requirements (background checks, licensing, etc.) is a plus
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.