Job Description
This role is responsible for managing complex executive calendars across VP and Senior Director-level leaders, ensuring alignment with business priorities while coordinating cross-functional schedules and resolving conflicts. The position drives meeting readiness by organizing agendas, materials, and participants, while tracking key decisions and follow-ups to support execution and accountability across Product, Marketing, Technology, and Sales teams. It also oversees end-to-end travel logistics and expense management for senior leadership, ensuring accuracy and compliance with company policies. Additionally, the role provides operational support by maintaining organization across priorities, preparing presentations and communications, streamlining workflows, and identifying opportunities to improve coordination, efficiency, and overall team effectiveness. This is a 6-month ongoing contract and pays $40-$45hr.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
• 3–6+ years of experience in project coordination, operations, or administrative support in a corporate environment
• Experience supporting multiple senior stakeholders in a fast-paced, matrixed organization
• Strong organizational and time management skills with exceptional attention to detail
• Proven ability to manage competing priorities and maintain composure under pressure
• Excellent communication skills (written and verbal)
Proficiency with Microsoft Outlook, Excel, PowerPoint, and collaboration tools
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.