Job Description
Insight Global is seeking an Invoicing Specialist to support a highly collaborative R&D team within a leading food & beverage organization. This individual will be responsible for managing invoicing, purchase orders, and vendor coordination while maintaining accurate tracking through Excel and internal systems such as SAP (training provided). The role involves heavy interaction with internal stakeholders and vendors, requiring strong communication, attention to detail, and a team-first mentality. This is an excellent opportunity for someone looking to gain hands-on experience in procurement and operations, with a clear path to full-time conversion and long-term growth within a dynamic and innovative environment.
Day-to-Day:
• Enter and manage purchase orders, invoices, and related data (using SAP – no prior experience required)
• Create and maintain Excel spreadsheets with multiple inputs and links
• Request purchase orders from internal teams and track status
• Review and compare vendor quotes and pricing details
• Communicate regularly with department managers to gather and update information
• Email vendors to track status of invoices, POs, and documentation
• Assist with bid processes, vendor coordination, and site visit logistics
• Register vendors in site security systems and support walkthroughs
• Compile and organize bid comparison (leveling) spreadsheets
• Collaborate closely with R&D team members and cross-functional partners
• Proactively review spreadsheets and suggest improvements
Support onboarding/knowledge transfer from retiring employee
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
Must-Haves:
• Basic Excel skills (data entry, simple formulas, spreadsheet management)
• Strong attention to detail and organization
• Professional communication skills (email + verbal)
• Positive attitude and strong culture fit
• Reliable with a strong work ethic
Willingness to learn new systems and processes
Nice to Have Skills & Experience
Plusses:
• College degree (not required)
• Experience with invoicing, purchase orders, or vendor coordination
• Exposure to quotes, bids, or procurement processes
• Experience working cross-functionally with multiple teams
• Familiarity with ERP systems (e.g., SAP)
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.